City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, August 18, 2020 6:00 PM City Council Chambers ELECTED OFFICIALS Mayor Richard Montgomery Mayor Pro Tem Suzanne Hadley Councilmember Hildy Stern Councilmember Steve Napolitano Councilmember Nancy Hersman City Treasurer Tim Lilligren EXECUTIVE TEAM City Manager Bruce Moe City Attorney Quinn Barrow City Clerk Liza Tamura Information Technology Director Terry Hackleman Community Development Director Carrie Tai Parks and Recreation Director Mark Leyman Finance Director Steve Charelian Police Chief Derrick Abell Interim Fire Chief Wolfgang Knobe Public Works Director Stephanie Katsouleas Human Resources Director Lisa Jenkins MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final August 18, 2020 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, August 12, 2020, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. CALL MEETING TO ORDER B. ROLL CALL C. CEREMONIAL CALENDAR 1. Presentation of a Baby Passport, to Charlene and Todd Dipaola, 20-0142 Welcoming Manhattan Beach’s Newest Resident, Theodore “Teddy” Dipaola. PRESENT 2. Presentation of Certificates of Commendation Recognizing Police Officer 20-0141 Dave Caveney as Police Officer of the Year and Fire Captain Tyler Wade as Firefighter of the Year. PRESENT Attachments: Certificate of Commendation - Police Officer Dave Caveney Certificate of Commendation - Fire Captain Tyler Wade City of Manhattan Beach Page 2 Printed on 8/12/2020 City Council Regular Meeting Agenda Final August 18, 2020 D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING E. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Pursuant to Governor Newsom’s Executive Orders No. N-25-20 and No. N-29-20, City Council Chambers is not open to the public. In the interest of maintaining appropriate social distancing, the City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 5:30 PM, August 18, 2020 (the day of the meeting), via: 1) eComment at http://www.citymb.info/ecomment; 2) email to cityclerk@citymb.info; or 3) telephone message recorded at (310) 802-5030. All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting. In addition, you may participate by joining Zoom during the meeting: If you wish to speak on any item on the agenda, please register in advance by clicking the following link: https://citymb.seamlessdocs.com/f/publiccomment 1) Join Zoom Meeting via the internet: Direct URL: https://comb.zoom.us/j/98365682559, Meeting ID: 983-6568-2559 During the meeting you will need to use the “raise hand” button through Zoom at the time the Mayor invites the public to provide comments. 2) Join Zoom Meeting via Phone Conference (Voice Only): Phone Number: (669) 900-6833, Meeting ID: 983-6568-2559 During the meeting you will need to enter *9 on the phone’s dial pad at the time the Mayor invites the public to provide comments. City of Manhattan Beach Page 3 Printed on 8/12/2020 City Council Regular Meeting Agenda Final August 18, 2020 F. COVID-19 3. City Manager Report on EOC (Emergency Operations Center) and Update on COVID-19 Response. 4. City Council to Consider Additional Measures to Address COVID-19. G. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 5. City Council Minutes: 20-0144 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Adjourned Regular Meeting Minutes of May 26, 2020 b) City Council Adjourned Regular Meeting Minutes of May 28, 2020 c) City Council Adjourned Regular Meeting Minutes (Boards and Commissions Interviews) of May 28, 2020 d) City Council Regular Meeting Minutes of August 4, 2020 (City Clerk Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting Minutes of May 26, 2020 City Council Adjourned Regular Meeting Minutes of May 28, 2020 City Council Adjourned Regular Meeting Minutes (Boards and Commissions Interviews) of May 28, 2020 City Council Regular Meeting Minutes of August 4, 2020 6. Financial Report: 20-0256 Schedule of Demands: July 23, 2020 (Finance Director Charelian). ACCEPT REPORT AND DEMANDS Attachments: Schedule of Demands for July 23, 2020 7. Consider Introducing an Ordinance Amending Chapters 2.36 (Purchasing) 20-0197 and 2.37 (Public Projects) of the Manhattan Beach Municipal Code to Allow Electronic Filing of Bids and Modifying the Authority to Approve Changes Orders and Procure Professional Services (Finance Director Charelian). INTRODUCE ORDINANCE NO. 20-0019 Attachments: Draft Ordinance No. 20-0019 Legislative Digest City of Manhattan Beach Page 4 Printed on 8/12/2020 City Council Regular Meeting Agenda Final August 18, 2020 8. Consideration of City Council’s Intention to Provide for Annual Levy and 20-0218 Collection of Assessments for the Downtown Business Improvement District and Setting September 15, 2020, for a Public Hearing (Finance Director Charelian). a) ADOPT RESOLUTION NO. 20-0095 b) SET PUBLIC HEARING DATE TO SEPTEMBER 15, 2020 Attachments: Resolution No. 20-0095 Chairperson Letter from BID Advisory Board Fiscal Year 2020-2021 DBIDActivity Plan 9. Approve a Transfer Agreement Between the City of Manhattan Beach and 20-0263 the Los Angeles County Flood Control District for the Disbursement of Local Return Funds from the County’s Safe, Clean Water Program, Also Known as Measure W (Public Works Director Katsouleas) ADOPT RESOLUTION NO. 20-0097 Attachments: Resolution No. 20-0097 Tranfer Agreement - Los Angeles County Flood Control District 10. Consideration of Amendment No. 1 to the Professional Services 20-0266 Agreement with Onward Engineering for Additional Design Services for the Manhattan Beach Boulevard and Sepulveda Boulevard Intersection Improvement Project at a Cost Not-to-Exceed $77,035 (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 20-0098 Attachments: Resolution No. 20-0098 Amendment No.1 - Onward Engineering Agreement - Onward Engineering (2017) Budget and Expenditures H. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. I. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. City of Manhattan Beach Page 5 Printed on 8/12/2020 City Council Regular Meeting Agenda Final August 18, 2020 J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 11. Selection and Approval of Artist for the City Hall Lobby Public Art Project 20-0064 and Disbursement of Funds from the Public Art Trust Fund (Parks and Recreation Director Mark Leyman). a) APPROVE b) AUTHORIZE CITY MANAGER TO EXECUTE CONTRACT c) DISBURSE FUNDS Attachments: PowerPoint Presentation 12. Receive Update on Gas-Powered Landscape Equipment and 20-0236 Recommendations from the Sustainability Task Force (Community Development Director Tai). DISCUSS AND PROVIDE DIRECTION 13. Receive Update on Clean Power Alliance 100% Green Power Renewable 20-0235 Energy Rates for Municipal Facilities (Community Development Director Tai). RECEIVE REPORT Attachments: Resolution No. 19-0048 Brief History (Community Choice Energy & Clean Power Alliance in MB) Public Outreach on Clean Power Alliance Annual Rate Analysis Premium for Manhattan Beach City of Manhattan Beach Page 6 Printed on 8/12/2020 City Council Regular Meeting Agenda Final August 18, 2020 14. Consideration of the Following Actions for the $39 Million Peck Reservoir 20-0258 Replacement Project: A. Awarding a Construction Agreement to Pacific Hydrotech Corporation, Inc. for the 8 Million Gallon (MG) Peck Reservoir Replacement Project for $31,104,400; Authorizing the City Manager to Approve Additional Work if Necessary, for up to $3,106,480; and Approving the Plans and Specifications for the Project; B. Awarding a Construction Management Services Agreement with Butier Engineering, Inc. for the Project for $2,555,229; C. Approving Amendment No. 6 to the Professional Design Services Agreement with Stantec Consulting, Inc. for the Project for $994,988; D. Waiver of formal bidding per Manhattan Beach Municipal Code Section 2.36.140 and Adopting a Resolution Approving an Agreement with Control Automation Design, Inc. for the Purchase an Installation of the Peck Reservoir Control Integration System for $438,903; E. Payment of up to $400,000 to Los Angeles County Sanitation District for a new discharge connection to the County’s sanitary sewer system; F. Payment of up to $300,000 to Southern California Edison for the installation of a new ground level transformer, and; G. Appropriation of $2,500,000 from the Water Fund Balance to the project. (Public Works Director Katsouleas) a) ADOPT RESOLUTION NOS. 20-0100, 20-0101, 20-0102 AND 20- 0103 b) APPROPRIATE FUNDS Attachments: Resolution No. 20-0100 Agreement - Pacific Hydrotech Corporation Bid Proposal Project Plans and Specifications (Web-Link Provided) Resolution No. 20-0101 Agreement - Butier Engineering, Inc Resolution No. 20-0102 Amendment No. 6 - Stantec Consulting Services, Inc. Agreement & Amendments No. 1-5 : Stantec Consulting Services, Inc. Resolution No. 20-0103 Agreement - Control Automation Design, Inc. Budget and Expenditures Summary Location Map - Peck Reservoir Site City of Manhattan Beach Page 7 Printed on 8/12/2020 City Council Regular Meeting Agenda Final August 18, 2020 K. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion. 15. Consider Request by Councilmember Hersman and Councilmember 20-0143 Napolitano to Discuss the History and 100th Anniversary of the 19th Amendment and Women’s Constitutional Right to Vote (City Clerk Tamura). DISCUSS AND PROVIDE DIRECTION Attachments: Proclamation Women's Suffrage Street Banner 16. Consider Request by Councilmember Hersman and Councilmember Stern 20-0254 to Discuss the History of Bruce’s Beach (City Manager Moe). RECEIVE REPORT L. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. M. CITY MANAGER REPORT N. CITY ATTORNEY REPORT O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. P. CLOSED SESSION Q. ADJOURNMENT Adjournment in memory of Greg O'Donnell, Stepfather of Long Beach Mayor Robert Garcia. R. FUTURE MEETINGS CITY COUNCIL MEETINGS September 1, 2020 - Tuesday -- 6:00 PM - City Council Meeting September 15, 2020 - Tuesday -- 6:00 PM - City Council Meeting October 6, 2020 - Tuesday -- 6:00 PM - City Council Meeting October 20, 2020 - Tuesday -- 6:00 PM - City Council Meeting November 5, 2020 - Wednesday -- 6:00 PM - City Council Meeting November 17, 2020 - Tuesday -- 6:00 PM - City Council Meeting December 1, 2020 - Tuesday -- 6:00 PM - City Council Meeting (Reorganization) December 15, 2020 - Tuesday -- 6:00 PM - City Council Meeting City of Manhattan Beach Page 8 Printed on 8/12/2020 City Council Regular Meeting Agenda Final August 18, 2020 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS August 24, 2020 - Monday - 6:00 PM - Parks and Recreation Commission Meeting August 26, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting August 27, 2020 - Thursday - 6:00 PM - Parking and Public Improvements Commission September 9, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting September 14, 2020 - Monday - 6:00 PM - Library Commission Meeting September 21, 2020 - Monday - 6:00 PM - Cultural Arts Commission Meeting September 23, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting September 24, 2020 - Thursday - 6:00 PM - Parking and Public Improvements Commission September 28, 2020 - Monday - 6:00 PM - Parks and Recreation Commission Meeting S. CITY OFFICES CLOSED CITY HOLIDAYS: September 7, 2020 - Monday - Labor Day October 12, 2020 – Monday – Columbus Day November 11, 2020 – Wednesday – Veterans Day November 26-27, 2020 - Thursday & Friday - Thanksgiving Holiday December 25, 2020 - Friday - Christmas Day Observedl January 1, 2021 – Friday – New Years Day Observed January 18, 2021 – Monday – Martin Luther King Day February 15, 2021 - Monday - Presidents Day May 31, 2021 – Monday – Memorial Day July 4, 2021 - Sunday - Independence Day City of Manhattan Beach Page 9 Printed on 8/12/2020