City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, September 1, 2020 6:00 PM City Council Chambers ELECTED OFFICIALS Mayor Richard Montgomery Mayor Pro Tem Suzanne Hadley Councilmember Hildy Stern Councilmember Steve Napolitano Councilmember Nancy Hersman City Treasurer Tim Lilligren EXECUTIVE TEAM City Manager Bruce Moe City Attorney Quinn Barrow City Clerk Liza Tamura Information Technology Director Terry Hackleman Community Development Director Carrie Tai Parks and Recreation Director Mark Leyman Finance Director Steve Charelian Police Chief Derrick Abell Interim Fire Chief Wolfgang Knobe Public Works Director Stephanie Katsouleas Human Resources Director Lisa Jenkins MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final September 1, 2020 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, August 26, 2020, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. CALL MEETING TO ORDER B. ROLL CALL C. CEREMONIAL CALENDAR 1. Presentation of a Baby Passport, to Arcie and Steve Charelian, Welcoming 20-0168 Manhattan Beach’s Newest Resident, Knox Stone Charelian. PRESENT 2. Presentation of a Commendation Recognizing Chevron’s Policy, 20-0276 Government and Public Affairs Manager, Rod Spackman for his 30 Plus Years of Dedicated Service. PRESENT D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING City of Manhattan Beach Page 2 Printed on 8/26/2020 City Council Regular Meeting Agenda Final September 1, 2020 E. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Pursuant to Governor Newsom’s Executive Orders No. N-25-20 and No. N-29-20, City Council Chambers is not open to the public. In the interest of maintaining appropriate social distancing, the City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 5:30 PM, September 1, 2020 (the day of the meeting), via: 1) eComment at http://www.citymb.info/ecomment; 2) email to cityclerk@citymb.info; or 3) telephone message recorded at (310) 802-5030. All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting. In addition, you may participate by joining Zoom during the meeting: If you wish to speak on any item on the agenda, please register in advance by clicking the following link: https://citymb.seamlessdocs.com/f/publiccomment 1) Join Zoom Meeting via the internet: Direct URL: https://comb.zoom.us/j/98365682559, Meeting ID: 983-6568-2559 During the meeting you will need to use the “raise hand” button through Zoom at the time the Mayor invites the public to provide comments. 2) Join Zoom Meeting via Phone Conference (Voice Only): Phone Number: (669) 900-6833, Meeting ID: 983-6568-2559 During the meeting you will need to enter *9 on the phone’s dial pad at the time the Mayor invites the public to provide comments. F. COVID-19 3. City Manager Report on EOC (Emergency Operations Center) and Update on COVID-19 Response. 4. City Council to Consider Additional Measures to Address COVID-19. City of Manhattan Beach Page 3 Printed on 8/26/2020 City Council Regular Meeting Agenda Final September 1, 2020 G. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 5. City Council Minutes: 20-0146 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Adjourned Regular Meeting Minutes of August 18, 2020 b) City Council Regular Meeting Minutes of August 18, 2020 (City Clerk Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting Minutes of August 18, 2020 City Council Regular Meeting Minutes of August 18, 2020 6. Financial Reports: 20-0252 a) Schedule of Demands August 6, 2020 b) Investment Portfolio for the Month Ending July 31, 2020 c) Month End Report for July 31, 2020 (Finance Director Charelian). ACCEPT REPORTS AND DEMANDS Attachments: Schedule of Demands for August 6, 2020 Investment Portfolio for the Month Ending July 31, 2020 Month End Report for July 31, 2020 7. Adoption of Annual Investment Policy for Fiscal Year 2020-2021 and 20-0183 Delegation of Responsibility for Investing Funds to the City Treasurer (Finance Director Charelian). ADOPT Attachments: Investment Policy for Fiscal Year 2020-2021 8. Second Reading and Adoption of an Ordinance Amending Chapters 2.36 20-0227 (Purchasing) and 2.37 (Public Projects) of the Manhattan Beach Municipal Code to Allow Electronic Filing of Bids and Modifying the Authority to Approve Change Orders and Procure Professional Services (Finance Director Charelian). ADOPT ORDINANCE NO. 20-0019 Attachments: Ordinance No. 20-0019 City of Manhattan Beach Page 4 Printed on 8/26/2020 City Council Regular Meeting Agenda Final September 1, 2020 9. Consideration of a Three-Year Unarmed Security Services Contract to 20-0212 Contemporary Services Corporation with an Estimated Annual Value of $250,000 and Approve Ratification of a Contract Extension Amendment (Police Chief Abell). a) ADOPT RESOLUTION NO. 20-0091 b) RATIFY AMENDMENT NO. 1 FOR ENFORCEMENT SERVICES REQUIRED FOR THE COVID-19 PANDEMIC Attachments: Resolution No. 20-0091 Contract Extension Amendment - Contemporary Services Corporation Amendment No. 1 - Contemporary Services Corporation RFP # 1240-20 Unarmed Security Services Comparison 10. Consideration of Accepting the State of California Office of Traffic Safety 20-0264 Selective Traffic Enforcement Program (STEP) Grant in the Amount of $80,000 (Police Chief Abell). a) ADOPT RESOLUTION NO. 20-0104 b) APPROPRIATE FUNDS Attachments: Resolution No. 20-0104 Agreement - California Office of Traffic Safety H. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. I. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 11. Update on Formation of a Bruce’s Beach Task Force (Verbal Report) (City Manager Moe). 12. Receive Update on Gas-Powered Landscape Equipment and 20-0236 Recommendations from the Sustainability Task Force (Continued from the August 18, 2020, City Council Meeting) (Community Development Director Tai). DISCUSS AND PROVIDE DIRECTION Attachments: PowerPoint Presentation City of Manhattan Beach Page 5 Printed on 8/26/2020 City Council Regular Meeting Agenda Final September 1, 2020 K. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion. L. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. M. CITY MANAGER REPORT N. CITY ATTORNEY REPORT City of Manhattan Beach Page 6 Printed on 8/26/2020 City Council Regular Meeting Agenda Final September 1, 2020 O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 13. Commission Minutes: 20-0153 This Item Contains Minutes of the following City Commission Meetings: a) Cultural Arts Commission Meeting Minutes (Cancelled Due to COVID-19) of March 16, 2020; April 20, 2020; May 18, 2020 and June 15, 2020 (Parks and Recreation Director Leyman) b) Parks and Recreation Commission Meeting Minutes (Cancelled Due to COVID-19) of March 23, 2020; April 27, 20202; May 25, 2020 and June 22, 2020 (Parks and Recreation Director Leyman) c) Library Commission Meeting Minutes (Cancelled Due to COVID-19) of April 13, 2020; May 11, 2020 and June 8, 2020 (Parks and Recreation Director Leyman) d) Finance Subcommittee Action Meeting Minutes of July 22, 2020 (Finance Director Charelian) e) Parks and Recreation Commission Special Meeting Minutes of July 22, 2020 (Parks and Recreation Director Leyman) f) Parks and Recreation Commission Meeting Minutes of July 27, 2020 (Parks and Recreation Director Leyman). INFORMATION ITEM ONLY Attachments: Cultural Arts Commission Meeting Minutes (Cancelled Due to COVID-19) Parks and Recreation Commission Meeting Minutes (Cancelled Due to COVID-19) Library Commission Meeting Minutes (Cancelled Due to COVID-19) Finance Subcommittee Action Minutes of July 22, 2020 Parks and Recreation Commission Special Meeting Minutes of July 22, 2020 Parks and Recreation Commission Meeting Minutes of July 27, 2020 P. CLOSED SESSION Q. ADJOURNMENT R. FUTURE MEETINGS CITY COUNCIL MEETINGS September 15, 2020 - Tuesday -- 6:00 PM - City Council Meeting October 6, 2020 - Tuesday -- 6:00 PM - City Council Meeting October 20, 2020 - Tuesday -- 6:00 PM - City Council Meeting November 5, 2020 - Wednesday -- 6:00 PM - City Council Meeting November 17, 2020 - Tuesday -- 6:00 PM - City Council Meeting December 1, 2020 - Tuesday -- 6:00 PM - City Council Meeting (Reorganization) December 15, 2020 - Tuesday -- 6:00 PM - City Council Meeting City of Manhattan Beach Page 7 Printed on 8/26/2020 City Council Regular Meeting Agenda Final September 1, 2020 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS September 9, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting September 14, 2020 - Monday - 6:00 PM - Library Commission Meeting September 21, 2020 - Monday - 6:00 PM - Cultural Arts Commission Meeting September 23, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting September 24, 2020 - Thursday - 6:00 PM - Parking and Public Improvements Commission September 28, 2020 - Monday - 6:00 PM - Parks and Recreation Commission Meeting S. CITY OFFICES CLOSED CITY HOLIDAYS: July 4, 2020 - Friday - Independence Day September 7, 2020 - Monday - Labor Day October 12, 2020 – Monday – Columbus Day November 11, 2020 – Wednesday – Veterans Day November 26-27, 2020 - Thursday & Friday - Thanksgiving Holiday December 25, 2020 - Friday - Christmas Day Observedl January 1, 2021 – Friday – New Years Day Observed January 18, 2021 – Monday – Martin Luther King Day February 15, 2021 - Monday - Presidents Day May 31, 2021 – Monday – Memorial Day City of Manhattan Beach Page 8 Printed on 8/26/2020