City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, April 6, 2021 6:00 PM City Council Chambers ELECTED OFFICIALS Mayor Suzanne Hadley Mayor Pro Tem Hildy Stern Councilmember Steve Napolitano Councilmember Richard Montgomery Councilmember Joe Franklin City Treasurer Tim Lilligren EXECUTIVE TEAM City Manager Bruce Moe City Attorney Quinn Barrow City Clerk Liza Tamura Information Technology Director Terry Hackelman Community Development Director Carrie Tai Parks and Recreation Director Mark Leyman Finance Director Steve Charelian Police Chief Derrick Abell Interim Fire Chief Wolfgang Knabe Public Works Director Stephanie Katsouleas Human Resources Director Lisa Jenkins MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final April 6, 2021 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, March 31, 2021, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. PLEASE NOTE THAT THE PUBLIC HEARING REGARDING THE PROPOSED MIXED USE HOTEL AND OFFICE BUILDING AT 600 S. SEPULVEDA BOULEVARD INITIALLY CONTINUED TO THIS COUNCIL MEETING HAS BEEN RESCHEDULED TO MAY 4, 2021. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. PLEASE NOTE THAT THE CITY COUNCIL MAY ACT ON ANY ITEM LISTED ON THE AGENDA. A. CALL MEETING TO ORDER B. PLEDGE TO THE FLAG C. ROLL CALL City of Manhattan Beach Page 2 Printed on 3/31/2021 City Council Regular Meeting Agenda Final April 6, 2021 D. CEREMONIAL CALENDAR 1. Presentation of a Proclamation Declaring the Month of April 2021, as 21-0082 DMV/Donate Life Month. PRESENT Attachments: Proclamation - DMV/Donate Life Month 2. Presentation of a Proclamation Declaring the Month of April 2021, as Earth 21-0077 Month. PRESENT Attachments: Proclamation - Earth Month 3. Presentation of a Commendation to Lauren Mittleman for Obtaining the 21-0111 Girl’s Scout Gold Award. PRESENT Attachments: Commendation - Lauren Mittleman E. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING F. CONTINUED GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 4. Consider Bruce’s Beach Task Force Recommendation 1.4 (Resolution of 21-0120 Apology) and Alternative Options (CONTINUED FROM MARCH 16, 2021 CITY COUNCIL MEETING) (City Manager Moe). DISCUSS AND CONSIDER TAKING ACTION Attachments: Bruce’s Beach Task Force Resolution of Apology Councilmember Napolitano's Alternative Resolution of Apology Mayor Pro Tem Stern's Alternative Resolution Councilmember Franklin's Statement of Acknowledgment and Condemenation City of Manhattan Beach Page 3 Printed on 3/31/2021 City Council Regular Meeting Agenda Final April 6, 2021 G. PUBLIC COMMENTS (2 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Pursuant to Governor Newsom’s Executive Orders No. N-25-20 and No. N-29-20, City Council Chambers is not open to the public. In the interest of maintaining appropriate social distancing, the City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 5:30 PM, April 6, 2021 (the day of the meeting), via: 1) eComment at http://www.citymb.info/ecomment; 2) email to cityclerk@citymb.info; or 3) telephone message recorded at (310) 802-5030. All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting. In addition, you may participate by joining Zoom during the meeting: If you wish to speak on any item on the agenda, please register in advance by clicking the following link: https://citymb.seamlessdocs.com/f/publiccomment 1) Join Zoom Meeting via the internet: Direct URL: https://citymb-info.zoom.us/j/93376200363, Meeting ID: 933 7620 0363 During the meeting you will need to use the “raise hand” button through Zoom at the time the Mayor invites the public to provide comments. 2) Join Zoom Meeting via Phone Conference (Voice Only): Phone Number: (669) 900-6833, Meeting ID: 933 7620 0363 During the meeting you will need to enter *9 on the phone’s dial pad at the time the Mayor invites the public to provide comments. H. COVID-19 5. City Manager Report on EOC (Emergency Operations Center) and Update on COVID-19 Response. 6. City Council to Consider Additional Measures to Address COVID-19. City of Manhattan Beach Page 4 Printed on 3/31/2021 City Council Regular Meeting Agenda Final April 6, 2021 I. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 7. This Item Contains the Minutes of the City Council Adjourned Regular 21-0075 Meeting of March 16, 2021 (City Clerk Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting Minutes of March 16, 2021 8. Financial Reports: 21-0058 a) Schedule of Demands March 4, 2021, and March 18, 2021 b) Investment Portfolio for the Month Ending February 28, 2021 c) Month End Report for February 28, 2021 (Finance Director Charelian). ACCEPT REPORTS AND DEMANDS Attachments: Schedule of Demands for March 4, 2021 and March 18, 2021 Investment Portfolio for the Month Ending February 28, 2021 Month End Report for February 28, 2021 9. Consideration of a Resolution Approving Salary Range and Benefits for the 21-0112 Newly Created Financial Services Manager Classification (Acting Human Resources Director Swofford). ADOPT RESOLUTION NO. 21-0026 Attachments: Resolution No. 21-0026 Class Specification - Financial Services Manager 10. Consider Ordering Plans, Specifications, Cost Estimates and Engineer’s 21-0047 Report for Annual Street Lighting and Landscaping Assessments (Finance Director Charelian). ADOPT RESOLUTION NO. 21-0028 Attachments: Resolution No. 21-0028 11. Consideration of a Purchase of One Budgeted Paint Truck from Roadline 21-0089 Products Inc. U.S.A. for $139,516.14 for the Public Works Department (Finance Director Charelian). a) WAIVE FORMAL BIDDING b) AUTHORIZE PURCHASE Attachments: Single Source Letter - Roadline Products Inc. U.S.A. City of Manhattan Beach Page 5 Printed on 3/31/2021 City Council Regular Meeting Agenda Final April 6, 2021 12. Consideration of a Resolution Awarding a Professional Services 21-0103 Agreement to DKS Associates for Engineering Design Services for the Manhattan Beach Advanced Traffic Signal (MBATS) System Project for a Not-to-Exceed Amount $1,283,417 and Authorizing the City Manager to Execute the Agreement (Acting Public Works Director Tai). ADOPT RESOLUTION NO. 21-0029 Attachments: Resolution No. 21-0029 Agreement - DKS Associates, Inc. USA Budget and Expenditures Summary MBATS Phase I & Phase II Location Map 13. Consideration of: 21-0107 A. A Resolution Awarding a Construction Agreement to Bon Air Incorporated for the City Hall HVAC Improvements Project for $1,017,000; Approving the Plans and Specifications for the Project; and Authorizing the City Manager to Approve Additional Work, if Necessary, for up to $153,000; B. A Resolution Approving an Inspection Services Agreement with TYR, Inc. in the Amount of $110,000; and C. A Resolution Approving Amendment No. 3 with Kitchell in the Amount of $19,540 for Design Support Services During Construction (Acting Public Works Director Tai). ADOPT RESOLUTION NOS. 21-0030, 21-0031 AND 21-0032 Attachments: Resolution No. 21-0030 Agreement - Bon Air Inc. Bid Proposal - Bon Air Inc. Resolution No. 21-0031 Agreement - TYR, Inc. Resolution No. 21-0032 Amendment No. 3 - Kitchell Agreement and Amendment Nos. 1 & 2 - Kitchell Existing Conditions Photos, Executive Summary, City Hall HVAC Improvements Final Report Plans and Specifications (Web Link Provided) Budget Expenditure Summary Report J. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. K. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. City of Manhattan Beach Page 6 Printed on 3/31/2021 City Council Regular Meeting Agenda Final April 6, 2021 L. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 14. Presentation of the Draft 5-Year Capital Improvement Program (CIP) for 21-0091 Fiscal Year 2021-2022 Through Fiscal Year 2025-2026 (Acting Public Works Director Tai). APPROVE Attachments: Proposed 5-Year CIP Project List CIP Project Summary Sheets PowerPoint Presentation 15. Report on City Hall Reopening Plan (Community Development Director Tai) 21-0119 RECEIVE REPORT Attachments: City Hall and City Facilities Reopening Plan 16. Report on In-Person City Council Meetings (City Clerk Tamura and 21-0121 Information Technology Director Hackelman). a) RECEIVE REPORT b) DISCUSS AND PROVIDE DIRECTION Attachments: In-Person City Council Meeting Facility Comparison.xlsx M. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion. N. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. O. CITY MANAGER REPORT P. CITY ATTORNEY REPORT City of Manhattan Beach Page 7 Printed on 3/31/2021 City Council Regular Meeting Agenda Final April 6, 2021 Q. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 17. Recent Planning Commission Quasi-Judicial Decisions: 21-0116 Approval of Coastal Development Permit and Use Permit to Allow the Expansion of an Existing Retail Sales Use, Resulting in a Retail Sales Use with 3,637 Square Feet of Sales Floor Area Located at 1113-1121 Manhattan Avenue; and Adoption of an Environmental Determination in Accordance with the California Environmental Quality Act (Skechers USA, Inc.) (Community Development Director Tai). INFORMATION ITEM ONLY 18. Commission Minutes: 21-0126 This Item Contains Minutes of the following City Commission Meetings: a) Parks and Recreation Commission Meeting Minutes of January 25, 2021 (Parks and Recreation Director Leyman) b) Cultural Arts Commission Meeting Minutes of February 1, 2021 (Parks and Recreation Director Leyman) c) Library Commission Meeting Minutes of February 8, 2021 (Parks and Recreation Director Leyman) d) Parks and Recreation Commission Meeting Minutes of February 22, 2021 (Parks and Recreation Director Leyman) e) Planning Commission Action Meeting Minutes of March 10, 2021 (Community Development Director Tai). INFORMATION ITEM ONLY Attachments: Parks and Recreation Commission Meeting Minutes of January 25, 2021 Cultural Arts Commission Meeting Minutes of February 1, 2021 Library Commission Meeting Minutes of February 8, 2021 Parks and Recreation Commission Meeting Minutes of February 22, 2021 Planning Commission Action Meeting Minutes of March 10, 2021 R. CLOSED SESSION S. ADJOURNMENT City of Manhattan Beach Page 8 Printed on 3/31/2021 City Council Regular Meeting Agenda Final April 6, 2021 T. FUTURE MEETINGS CITY COUNCIL MEETINGS April 20, 2021 - Tuesday -- 6:00 PM - City Council Meeting April 27, 2021 - Tuesday -- TBD - Boards and Commissions Interviews May 4, 2021 - Tuesday -- 6:00 PM - City Council Meeting May 11, 2021 - Tuesday -- 6:00 PM - Budget Study Session May 18, 2021 - Tuesday -- 6:00 PM - City Council Meeting May 24, 2021 - Tuesday -- 6:00 PM - Budget Study Session June 1, 2021 - Tuesday -- 6:00 PM - City Council Meeting June 15, 2021 - Tuesday -- 6:00 PM - City Council Meeting July 6, 2021 - Tuesday -- 6:00 PM - City Council Meeting July 20, 2021 - Tuesday -- 6:00 PM - City Council Meeting August 3, 2021 - Tuesday -- 6:00 PM - City Council Meeting August 17, 2021 - Tuesday -- 6:00 PM - City Council Meeting September 7, 2021 - Tuesday -- 6:00 PM - City Council Meeting (Reorganization) September 21, 2021 - Tuesday -- 6:00 PM - City Council Meeting October 5, 2021 - Tuesday -- 6:00 PM - City Council Meeting October 19, 2021 - Tuesday -- 6:00 PM - City Council Meeting November 2, 2021 - Tuesday -- 6:00 PM - City Council Meeting November 16, 2021 - Tuesday -- 6:00 PM - City Council Meeting December 7, 2021 - Tuesday -- 6:00 PM - City Council Meeting December 21, 2021 - Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS April 12, 2021 - Monday - 5:00 PM - Library Commission Meeting April 14, 2021 - Wednesday - 3:00 PM - Planning Commission Meeting April 19, 2021 - Monday - 5:00 PM - Cultural Arts Commission Meeting April 22, 2021 - Thursday - 3:00 PM - Parking and Public Improvements Commission April 26, 2021 - Monday - 4:00 PM - Parks and Recreation Commission Meeting April 28, 2021 - Wednesday - 3:00 PM - Planning Commission Meeting U. CITY OFFICES CLOSED CITY HOLIDAYS: May 31, 2021 – Monday – Memorial Day July 5, 2021 - Monday - Independence Day Observed September 6, 2021 - Monday - Labor Day October 11, 2021 – Monday – Columbus Day November 11, 2021 – Thursday – Veterans Day November 25-26, 2021 - Thursday & Friday - Thanksgiving Holiday December 24, 2021 - Friday - Christmas Day Observed (Saturday, December 25, 2021) December 31, 2021 – Friday – New Years Day Observed (Saturday, January 1, 2022) January 17, 2022 – Monday – Martin Luther King Day February 21, 2022 - Monday - Presidents Day City of Manhattan Beach Page 9 Printed on 3/31/2021