City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, July 6, 2021 6:00 PM City Council Chambers Public Participation Via Zoom and In-Person at City Council Chambers ELECTED OFFICIALS Mayor Suzanne Hadley Mayor Pro Tem Hildy Stern Councilmember Steve Napolitano Councilmember Richard Montgomery Councilmember Joe Franklin City Treasurer Tim Lilligren EXECUTIVE TEAM City Manager Bruce Moe City Attorney Quinn Barrow City Clerk Liza Tamura Information Technology Director Terry Hackelman Community Development Director Carrie Tai Parks and Recreation Director Mark Leyman Finance Director Steve Charelian Police Chief Derrick Abell Interim Fire Chief Wolfgang Knabe Interim Public Works Director Erick Lee Human Resources Director Lisa Jenkins MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final July 6, 2021 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contributes to good city government. By participating in City Council meetings, either in person or virtually, you are participating in the process of representative government. To encourage that participation, the City Council provides an early opportunity for public comments under “Public Comments,” at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. City Council Chambers are, once again, open to the public. Pursuant to Governor Newsom’s executive orders issued in response to the COVID-19 pandemic, the City continues to offer an opportunity to participate in Council meetings via Zoom. In the interest of maintaining appropriate social distancing, the City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 5:30 PM, July 6, 2021 (the day of the meeting), via: 1) eComment at http://www.citymb.info/ecomment; 2) email to cityclerk@citymb.info; or 3) telephone message recorded at (310) 802-5030. All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting. In addition, you may participate by joining Zoom during the meeting. Instructions are provided on item F (Public Comments). Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, June 30, 2021, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. City of Manhattan Beach Page 2 Printed on 6/30/2021 City Council Regular Meeting Agenda Final July 6, 2021 BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. PLEASE NOTE THAT THE CITY COUNCIL MAY ACT ON ANY ITEM LISTED ON THE AGENDA. A. CALL MEETING TO ORDER B. PLEDGE TO THE FLAG C. ROLL CALL D. CEREMONIAL CALENDAR 1. Presentation of a Proclamation Declaring the Month of July 2021, as Parks 21-0105 and Recreation Month. PRESENT Attachments: Proclamation - Parks and Recreation Month 2021 2. Presentation of a Certificate of Recognition to Grace Donahue, Teen 21-0211 Entrepreneur and Owner of Grace’s Organic Homemade Ice Cream. PRESENT Attachments: Certificate of Recognition - Grace Donahue 3. Introduction of New Public Works Director Erick Lee. 4. Introduction of New Fire Chief Michael Lang. E. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING City of Manhattan Beach Page 3 Printed on 6/30/2021 City Council Regular Meeting Agenda Final July 6, 2021 F. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Pursuant to Governor Newsom’s Executive Order No. N-09-21, The City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 5:30 PM, July 6, 2021 (the day of the meeting), via: 1) eComment at http://www.citymb.info/ecomment; 2) email to cityclerk@citymb.info; or 3) telephone message recorded at (310) 802-5030. All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting. IN PERSON PUBLIC PARTICIPATION Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. ZOOM PUBLIC PARTICIPATION If you wish to speak on any item on the agenda, please register in advance by clicking the following link: https://citymb.seamlessdocs.com/f/publiccomment, even when submitting this request you will need to use the “raise hand” feature via Zoom during the presentation of that Agenda Item in order to confirm with the City Clerk’s Office that you wish to provide comments. 1) Join Zoom Meeting via the internet: Direct URL: https://citymb-info.zoom.us/j/93376200363, Meeting ID: 933 7620 0363 During the meeting you will need to use the “raise hand” button through Zoom at the time the Agenda Item is being presented for City Council consideration. 2) Join Zoom Meeting via Phone Conference (Voice Only): Phone Number: (669) 900-6833, Meeting ID: 933 7620 0363 During the meeting you will need to enter *9 on the phone’s dial pad at the time the Agenda Item is being presented for City Council consideration. Please note, the City is not responsible for the public’s use of Zoom as it relates to the software, configuration, and setting on a personal device. The public is encouraged to visit the Zoom website for information on use of this software. The City’s use of Zoom is consistent with the platform features and functions as described on the Zoom website. City of Manhattan Beach Page 4 Printed on 6/30/2021 City Council Regular Meeting Agenda Final July 6, 2021 G. COVID-19 5. City Manager Report on EOC (Emergency Operations Center) and Update on COVID-19 Response. H. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 6. City Council Minutes: 21-0161 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Special Meeting Minutes of June 14, 2021 b) City Council Regular Meeting Minutes of June 15, 2021 (City Clerk Tamura). APPROVE Attachments: City Council Special Meeting Minutes of June 14, 2021 City Council Regular Meeting Minutes of June 15, 2021 7. Financial Reports: 21-0154 Schedule of Demands for June 10, 2021, and June 17, 2021 (Finance Director Charelian). ACCEPT REPORT AND DEMANDS Attachments: Schedule of Demands for June 10, 2021 and June 17, 2021 8. Consideration of a Resolution Approving a Five-Year Agreement with 21-0205 AdminSure, Inc. for Third Party Administration Services in Support of the Self-Insured Workers’ Compensation Program for an Amount Not-To-Exceed $1,221,144 (Human Resources Director Jenkins). ADOPT RESOLUTION NO. 21-0055 Attachments: Resolution No. 21-0055 Agreement - AdminSure, Inc. 9. Consideration of a Resolution Approving a Five-Year Agreement with 21-0207 AdminSure, Inc. for Third Party Administration Services in Support of the Self-Insured General Liability Program for an Amount Not-To-Exceed $180,000 (Human Resources Director Jenkins). ADOPT RESOLUTION NO. 21-0060 Attachments: Resolution No. 21-0060 Agreement - AdminSure, Inc. City of Manhattan Beach Page 5 Printed on 6/30/2021 City Council Regular Meeting Agenda Final July 6, 2021 10. Consideration of a Resolution Approving the Professional Services 21-0193 Agreement with Willdan Engineering for Calendar Year 2021 for Building and Safety Support Services, Including Code Enforcement, for the Community Development Department at a Cost Not-to-Exceed $343,200 (Community Development Director Tai). ADOPT RESOLUTION NO. 21-0054 Attachments: Resolution No. 21-0054 Agreement - Willdan Engineering 11. Consideration of: 1) Formally Accepting as Complete the Roof 21-0182 Replacements for the Recreation Hall and Recreation Center in Live Oak Park, and the Community Building at Marine Avenue Park; 2) Authorizing the Filing of the Notice of Completion with the County Recorder; 3) Approving Contract Change Order No. 5 with Best Contracting Services, Inc. for $12,615; and 4) Releasing the Retention of $15,440 (Public Works Director Lee). ACCEPT AND AUTHORIZE Attachments: Change Order No. 5 - Best Contracting Services, Inc. Change Order Nos. 1-4 - Best Contracting Services, Inc. Location Map 12. Consideration of a Resolution Approving the Application for $4,936,566 in 21-0197 Grant Funds for the Urban Flood Protection Grant Program for Manhattan Beach Stormwater Infiltration Project (Public Works Director Lee). ADOPT RESOLUTION NO. 21-0057 Attachments: Resolution No. 21-0057 Project Site and Schematic Layout Overview Part 1 and 2 Urban Flood Protection Grant Application I. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. J. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. 13. Conduct Public Hearing Regarding the Annual Stormwater Service Fee for 21-0054 Fiscal Year 2021-2022 (Finance Director Charelian). a) CONDUCT PUBLIC HEARING b) ADOPT RESOLUTION NO. 21-0058 Attachments: Resolution No. 21-0058 City of Manhattan Beach Page 6 Printed on 6/30/2021 City Council Regular Meeting Agenda Final July 6, 2021 K. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 14. Quarterly Update on the City’s Homelessness Initiatives (City Manager 21-0200 Moe). RECEIVE REPORT Attachments: South Bay Beach Cities Report (November 2019 - May 2021) Outreach Regional Response Report 15. Continued Discussion of Fees for the Business Use of the Public 21-0209 Right-of-Way (Community Development Director Tai). DISCUSS AND PROVIDE DIRECTION Attachments: Public Comment 16. Enterprise Project Implementation Quarterly Update of: 1) Munis Enterprise 21-0141 Resource Planning (ERP), and 2) EnerGov Land Management System (LMS) Solutions; Demonstration of Munis Financials Module (Information Technology Director Hackelman). RECEIVE REPORT L. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion. M. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. N. CITY MANAGER REPORT O. CITY ATTORNEY REPORT City of Manhattan Beach Page 7 Printed on 6/30/2021 City Council Regular Meeting Agenda Final July 6, 2021 P. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 17. Commission Minutes: 21-0210 This Item Contains Minutes of the following City Commission Meetings: a) Planning Commission Meeting Minutes of March 24, 2021 (Community Development Director Tai) b) Planning Commission Meeting Minutes of May 26, 2021 (Community Development Director Tai) c) Parking and Public Improvements Commission Meeting Minutes of May 27, 2021 (Cancelled) (Community Development Director Tai) d) Planning Commission Meeting Minutes of June 23, 2021 (Cancelled) (Community Development Director Tai) e) Parking and Public Improvements Commission Meeting Minutes of June 24, 2021 (Cancelled) (Community Development Director Tai). INFORMATION ITEM ONLY Attachments: Planning Commission Meeting Minutes of March 24, 2021 Planning Commission Meeting Minutes of May 26, 2021 Parking and Public Improvements Commission Meeting Minutes of May 27, 2021 (Cancelled) Planning Commission Meeting Minutes of June 23, 2021 (Cancelled) Parking and Public Improvements Commission Meeting Minutes of June 24, 2021 (Cancelled) Q. CLOSED SESSION R. ADJOURNMENT Adjourning in memory of Joseph "Big Joe" Cunningham. S. FUTURE MEETINGS CITY COUNCIL MEETINGS July 20, 2021 - Tuesday -- 6:00 PM - City Council Meeting August 3, 2021 - Tuesday -- 6:00 PM - City Council Meeting August 24, 2021 - Tuesday -- 6:00 PM - City Council Meeting (Rescheduled) September 7, 2021 - Tuesday -- 6:00 PM - City Council Meeting (Reorganization) September 21, 2021 - Tuesday -- 6:00 PM - City Council Meeting October 5, 2021 - Tuesday -- 6:00 PM - City Council Meeting October 19, 2021 - Tuesday -- 6:00 PM - City Council Meeting November 2, 2021 - Tuesday -- 6:00 PM - City Council Meeting November 16, 2021 - Tuesday -- 6:00 PM - City Council Meeting December 7, 2021 - Tuesday -- 6:00 PM - City Council Meeting December 21, 2021 - Tuesday -- 6:00 PM - City Council Meeting City of Manhattan Beach Page 8 Printed on 6/30/2021 City Council Regular Meeting Agenda Final July 6, 2021 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS July 12, 2021 - Monday - 5:00 PM - Library Commission Meeting July 14, 2021 - Wednesday - 3:00 PM - Planning Commission Meeting July 19, 2021 - Monday - 5:00 PM - Cultural Arts Commission Meeting July 22, 2021 - Thursday - 4:00 PM - Parking and Public Improvements Commission July 26, 2021 - Monday - 6:00 PM - Parks and Recreation Commission Meeting July 28, 2021 - Wednesday - 3:00 PM - Planning Commission Meeting August 9, 2021 - Monday - 5:00 PM - Library Commission Meeting August 11, 2021 - Wednesday - 3:00 PM - Planning Commission Meeting August 16, 2021 - Monday - 5:00 PM - Cultural Arts Commission Meeting August 23, 2021 - Monday - 6:00 PM - Parks and Recreation Commission Meeting August 25, 2021 - Wednesday - 3:00 PM - Planning Commission Meeting August 26, 2021 - Thursday - 4:00 PM - Parking and Public Improvements Commission T. CITY OFFICES CLOSED CITY HOLIDAYS: September 6, 2021 - Monday - Labor Day October 11, 2021 – Monday – Columbus Day November 11, 2021 – Thursday – Veterans Day November 25-26, 2021 - Thursday & Friday - Thanksgiving Holiday December 24, 2021 - Friday - Christmas Day Observed (Saturday, December 25, 2021) December 31, 2021 – Friday – New Years Day Observed (Saturday, January 1, 2022) January 17, 2022 – Monday – Martin Luther King Day February 21, 2022 - Monday - Presidents Day May 30, 2022 – Monday – Memorial Day July 4, 2021 - Monday - Independence Day City of Manhattan Beach Page 9 Printed on 6/30/2021