City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, September 21, 2021 6:00 PM Zoom Meeting ELECTED OFFICIALS Mayor Suzanne Hadley Mayor Pro Tem Hildy Stern Councilmember Steve Napolitano Councilmember Richard Montgomery Councilmember Joe Franklin City Treasurer Tim Lilligren EXECUTIVE TEAM City Manager Bruce Moe City Attorney Quinn Barrow City Clerk Liza Tamura Information Technology Director Terry Hackelman Community Development Director Carrie Tai Parks and Recreation Director Mark Leyman Finance Director Steve Charelian Police Chief Derrick Abell Fire Chief Michael Lang Public Works Director Erick Lee Human Resources Director Lisa Jenkins MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final September 21, 2021 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! By participating in City Council meetings virtually, you are participating in the process of representative government. To encourage that participation, the City Council provides an early opportunity for public comments under “Public Comments,” at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Pursuant to Governor Newsom’s executive orders issued in response to the COVID-19 pandemic, the City continues to offer an opportunity to participate in Council meetings via Zoom. In the interest of maintaining appropriate social distancing, the City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 5:30 PM, September 21, 2021 (the day of the meeting), via: 1) eComment at http://www.citymb.info/ecomment; 2) email to cityclerk@citymb.info; or 3) telephone message recorded at (310) 802-5030. All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting. In addition, you may participate by joining Zoom during the meeting. Instructions are provided on Section F (Public Comments). Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, September 15, 2021, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. City of Manhattan Beach Page 2 Printed on 9/15/2021 City Council Regular Meeting Agenda Final September 21, 2021 BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. PLEASE NOTE THAT THE CITY COUNCIL MAY ACT ON ANY ITEM LISTED ON THE AGENDA. A. CALL MEETING TO ORDER B. PLEDGE TO THE FLAG C. ROLL CALL D. CEREMONIAL CALENDAR 1. Presentation of a Proclamation Declaring September 21, 2021, as the 21-0286 International Day of Peace. PRESENT Attachments: Proclamation - International Day of Peace 2. Presentation of Certificates of Recognition In Honor Of Mayor Stern’s 21-0251 Kindness Initiative to Karen Wooldridge and Donna Barney for Their Peace Initiative, stand4peace. PRESENT Attachments: Certificate of Recognition - Kindness Initiative E. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING F. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. City of Manhattan Beach Page 3 Printed on 9/15/2021 City Council Regular Meeting Agenda Final September 21, 2021 G. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Pursuant to Governor Newsom’s Executive Order No. N-09-21, The City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 5:30 PM, September 21, 2021 (the day of the meeting), via: 1) eComment at http://www.citymb.info/ecomment; 2) email to cityclerk@citymb.info; or 3) telephone message recorded at (310) 802-5030. All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting. ZOOM PUBLIC PARTICIPATION If you wish to speak on any item on the agenda, please register in advance by clicking the following link: https://citymb.seamlessdocs.com/f/publiccomment, even when submitting this request you will need to use the “raise hand” feature via Zoom during the presentation of that Agenda Item in order to confirm with the City Clerk’s Office that you wish to provide comments. 1) Join Zoom Meeting via the internet: Direct URL: https://citymb-info.zoom.us/j/93376200363, Meeting ID: 933 7620 0363 During the meeting you will need to use the “raise hand” button through Zoom at the time the Agenda Item is being presented for City Council consideration. 2) Join Zoom Meeting via Phone Conference (Voice Only): Phone Number: (669) 900-6833, Meeting ID: 933 7620 0363 During the meeting you will need to enter *9 on the phone’s dial pad at the time the Agenda Item is being presented for City Council consideration. Please note, the City is not responsible for the public’s use of Zoom as it relates to the software, configuration, and setting on a personal device. The public is encouraged to visit the Zoom website for information on use of this software. The City’s use of Zoom is consistent with the platform features and functions as described on the Zoom website. H. COVID-19 3. City Manager Report on EOC (Emergency Operations Center) and Update on COVID-19 Response. City of Manhattan Beach Page 4 Printed on 9/15/2021 City Council Regular Meeting Agenda Final September 21, 2021 I. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 4. City Council Minutes: 21-0101 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Regular Meeting Minutes of September 9, 2021 b) City Council Adjourned Regular Meeting Minutes of September 13, 2021 (City Clerk Tamura). APPROVE Attachments: City Council Regular Meeting Minutes of September 9, 2021 City Council Adjourned Regular Meeting Minutes of September 13, 2021 5. Financial Reports: 21-0264 Schedule of Demands for August 26, 2021, and September 2, 2021 (Finance Director Charelian). ACCEPT REPORT AND DEMANDS Attachments: Schedule of Demands for August 26, 2021 and September 2, 2021 6. Consideration of the Approval of City Council Assignments (City Clerk 21-0248 Tamura). APPROVE Attachments: Proposed Revision to the City Council Assignments (Redline Version) City Council Assignments & Committee Descriptions 7. Consideration of a Resolution Approving a Sub-Recipient Agreement with 21-0232 Los Angeles County Regarding the State Homeland Security Program and Authorizing Acceptance of a Grant in the Amount of $51 ,789 for the Purchase of Equipment to Enhance Regional Communication Capabilities (Police Chief Abell). a) ADOPT RESOLUTION NO. 21-0070 b) APPROPRIATE FUNDS Attachments: Resolution No. 21-0070 Agreement – 2019 State Homeland Security Grant City of Manhattan Beach Page 5 Printed on 9/15/2021 City Council Regular Meeting Agenda Final September 21, 2021 8. Consideration of a Resolution Accepting the State of California Office of 21-0292 Traffic Safety Selective Traffic Enforcement Program (STEP) Grant in the Amount of $50,000 (Police Chief Abell). a) ADOPT RESOLUTION NO. 21-0080 b) APPROPRIATE FUNDS Attachments: Resolution No. 21-0080 Agreement - California Office of Traffic Safety 9. Update on Police Recruitment and Information Regarding Police Officer 21-0298 Recruitment Incentive Programs (Human Resources Director Jenkins and Police Chief Derrick Abell). RECEIVE AND FILE Attachments: Police Recruitment Incentives Comparison 10. Consideration of a Resolution Approving Amendment No. 2 in the Amount 21-0229 of $172,046 to Onward Engineering’s Existing Professional Services Agreement for Additional Design and Right-Of-Way Services for the Manhattan Beach Boulevard and Sepulveda Boulevard Intersection Improvement Project (Public Works Director Lee). ADOPT RESOLUTION NO. 21-0082 Attachments: Resolution No. 21-0082 Amendment No. 2 - Onward Engineering Agreement and Amendment No. 1 – Onward Engineering (2017 and 2020) Budget & Expenditures Summary 11. Consideration of a Resolution Approving an Agreement with Honeywell 21-0191 International, Inc. for Citywide HVAC Maintenance, Repair and Replacement Services (Public Works Director Lee). ADOPT RESOLUTION NO. 21-0084 Attachments: Resolution No. 21-0084 Agreement - Honeywell International, Inc. RFP No. 1258-21 City of Manhattan Beach Page 6 Printed on 9/15/2021 City Council Regular Meeting Agenda Final September 21, 2021 12. Consideration of the Following for Cycle 1 Water Infrastructure Improvement 21-0269 Project: a) A Resolution Awarding a Construction Agreement to Stephen Doreck Equipment Rentals, Inc. for the Cycle 1 Water Infrastructure Improvement Project for $2,210,484.30; Approving the Plans and Specifications for the Project; and Authorizing the City Manager to Approve Additional Work, if Necessary, for up to $221,048;and b) A Resolution Approving an Inspection Services Agreement with Onward Engineering, Inc. in the Amount of $204,930 (Public Works Director Lee). ADOPT RESOLUTION NOS. 21-0085 AND 21-0086 Attachments: Resolution No. 21-0085 Agreement - Stephen Doreck Equipment Rental, Inc. Resolution No. 21-0086 Agreement - Onward Engineering, Inc. Plans and Specifications (Web-Link Provided) Budget and Expenditures Summary Location Map J. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. K. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. City of Manhattan Beach Page 7 Printed on 9/15/2021 City Council Regular Meeting Agenda Final September 21, 2021 L. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 13. Update on the City’s Homelessness Initiatives Including: 21-0289 A) A Cost Estimate for Contracting with the City of Redondo Beach for Homeless Court and Prosecution Services; B) Possible Engagement with Los Angeles County to Develop a Regional County-Run Homeless Court; C) Grant Applications with the South Bay Cities Council of Governments (SBCCOG) for Measure H Grant Funding for Homeless Services; D) Amendment No. 2 to an Agreement with Los Angeles County for an Additional $14,519 of Grant Funds for Homeless Services Provided by Measure H; and E) Appropriate the Amount of $14,519 (City Manager Moe) . a) DISCUSS AND PROVIDE DIRECTION b) ADOPT RESOLUTION NO. 21-0087 APPROVING AMENDMENT NO. 2 c) APPROPRIATE FUNDS Attachments: Resolution No. 21-0087 Amendment No. 2 – Los Angeles County Staff Report - July 20, 2021 SBCCOG Grant Application - South Bay Outreach and Housing Services SBCCOG Grant Application - South Bay Housing Court 14. Consideration of a Fee for the Use of Temporary Street Encroachment 21-0287 Areas of the Public Right-of-Way (PROW) for COVID-19 Purposes (Community Development Director Tai). APPROVE Attachments: Outdoor Street Dining/Business Use Permit Fees and Cost List 15. Consideration of Licensing the City of Manhattan Beach Logo (Parks and 21-0219 Recreation Director Leyman). APPROVE LICENSE AGREEMENT TEMPLATE Attachments: License Agreement 16. Discussion of the 6th Cycle Housing Element Update (Community 21-0288 Development Director Tai). DISCUSS AND PROVIDE INPUT Attachments: Project Timeline City of Manhattan Beach Page 8 Printed on 9/15/2021 City Council Regular Meeting Agenda Final September 21, 2021 17. Request by Councilmember Montgomery and Mayor Pro Tem Napolitano to 21-0297 Discuss Implementing a Mandatory COVID-19 Vaccination Policy for City Employees (Human Resources Director Jenkins). DISCUSS AND PROVIDE DIRECTION M. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion. N. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. O. CITY MANAGER REPORT P. CITY ATTORNEY REPORT Q. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 18. Agenda Forecast (City Clerk Tamura). 21-0239 INFORMATION ITEM ONLY 19. Commission Minutes: 21-0250 This Item Contains the Following Commission Minutes: a) Library Commission Meeting Minutes of July 12, 2021 (Parks and Recreation Director Leyman) b) Planning Commission Action Meeting Minutes of July 14, 2021 (Community Development Director Tai) c) Library Commission Meeting Minutes of August 9, 2021 (Parks and Recreation Director Leyman). INFORMATION ITEM ONLY Attachments: Library Commission Meeting Minutes of July 12, 2021 Planning Commission Action Meeting Minutes of July 14, 2021 Library Commission Meeting Minutes of August 9, 2021 R. CLOSED SESSION S. ADJOURNMENT City of Manhattan Beach Page 9 Printed on 9/15/2021 City Council Regular Meeting Agenda Final September 21, 2021 T. FUTURE MEETINGS CITY COUNCIL MEETINGS October 5, 2021 - Tuesday -- 6:00 PM - City Council Meeting October 19, 2021 - Tuesday -- 6:00 PM - City Council Meeting November 2, 2021 - Tuesday -- 6:00 PM - City Council Meeting November 16, 2021 - Tuesday -- 6:00 PM - City Council Meeting December 7, 2021 - Tuesday -- 6:00 PM - City Council Meeting December 21, 2021 - Tuesday -- 6:00 PM - City Council Meeting January 3, 2022 - Monday -- 6:00 PM - Joint City Council/Parks and Recreation Commission, Cultural Arts Commission and Library Commission Meeting January 4, 2022 - Tuesday -- 6:00 PM - City Council Meeting January 18, 2022 - Tuesday -- 6:00 PM - City Council Meeting January 19, 2022 - Wednesday -- 6:00 PM - Joint City Council/Planning Commission and Parking and Public Improvements Commission meeting February 1, 2022 - Tuesday -- 6:00 PM - City Council Meeting February 15, 2022 - Tuesday -- 6:00 PM - City Council Meeting March 1, 2022 - Tuesday -- 6:00 PM - City Council Meeting March 15, 2022 - Tuesday -- 6:00 PM - City Council Meeting April 5, 2022 - Tuesday -- 6:00 PM - City Council Meeting April 19, 2022 - Tuesday -- 6:00 PM - City Council Meeting April 26, 2022 - Tuesday -- TBD - Boards and Commissions Interviews May 3, 2022 - Tuesday -- 6:00 PM - City Council Meeting May 17, 2022 - Tuesday -- 6:00 PM - City Council Meeting June 7, 2022 - Tuesday -- 6:00 PM - City Council Meeting (Reorganization) June 21, 2022 - Tuesday -- 6:00 PM - City Council Meeting July 5, 2022 - Tuesday -- 6:00 PM - City Council Meeting July 19, 2022 - Tuesday -- 6:00 PM - City Council Meeting August 2, 2022 - Tuesday -- 6:00 PM - City Council Meeting August 16, 2022 - Tuesday -- 6:00 PM - City Council Meeting September 6, 2022 - Tuesday -- 6:00 PM - City Council Meeting September 20, 2022 - Tuesday -- 6:00 PM - City Council Meeting October 4, 2022 - Tuesday -- 6:00 PM - City Council Meeting October 18, 2022 - Tuesday -- 6:00 PM - City Council Meeting City of Manhattan Beach Page 10 Printed on 9/15/2021 City Council Regular Meeting Agenda Final September 21, 2021 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS September 22, 2021 - Wednesday - 3:00 PM - Planning Commission Meeting September 23, 2021 - Thursday - 6:00 PM - Parking and Public Improvements Commission September 27, 2021 - Monday - 4:00 PM - Parks and Recreation Commission Meeting October 11, 2021 - Monday - 5:00 PM - Library Commission Meeting October 13, 2021 - Wednesday - 3:00 PM - Planning Commission Meeting October 18, 2021 - Monday - 5:00 PM - Cultural Arts Commission Meeting October 25, 2021 - Monday - 6:00 PM - Parks and Recreation Commission Meeting October 27, 2021 - Wednesday - 3:00 PM - Planning Commission Meeting October 28, 2021 - Thursday - 4:00 PM - Parking and Public Improvements Commission November 8, 2021 - Monday - 5:00 PM - Library Commission Meeting November 10, 2021 - Wednesday - 3:00 PM - Planning Commission Meeting November 15, 2021 - Monday - 5:00 PM - Cultural Arts Commission Meeting November 22, 2021 - Monday - 6:00 PM - Parks and Recreation Commission Meeting November 24, 2021 - Wednesday - 3:00 PM - Planning Commission Meeting November 25, 2021 - Thursday - 4:00 PM - PPIC (Rescheduled to December 2, 2021 Due to Thanksgiving Holiday) December 2, 2021 - Thursday - 4:00 PM - PPIC (Rescheduled from November 25, 2021 and December 23, 2021) December 8, 2021 - Wednesday - 3:00 PM - Planning Commission Meeting December 13, 2021 - Monday - 5:00 PM - Library Commission Meeting December 20, 2021 - Monday - 5:00 PM - Cultural Arts Commission Meeting December 22, 2021 - Wednesday - 3:00 PM - Planning Commission Meeting December 23, 2021 - Thursday - 4:00 PM - PPIC (Rescheduled to December 2, 2021 Due to Christmas Holiday) December 27, 2021 - Monday - 6:00 PM - Parks and Recreation Commission Meeting U. CITY OFFICES CLOSED CITY HOLIDAYS: October 11, 2021 – Monday – Columbus Day November 11, 2021 – Thursday – Veterans Day November 25-26, 2021 - Thursday & Friday - Thanksgiving Holiday December 24, 2021 - Friday - Christmas Day Observed (Saturday, December 25, 2021) December 31, 2021 – Friday – New Years Day Observed (Saturday, January 1, 2022) January 17, 2022 – Monday – Martin Luther King Day February 21, 2022 - Monday - Presidents Day May 30, 2022 – Monday – Memorial Day July 4, 2022 - Monday - Independence Day September 5, 2022 - Monday - Labor Day City of Manhattan Beach Page 11 Printed on 9/15/2021