City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, May 17, 2022 6:00 PM City Council Chambers and Zoom ELECTED OFFICIALS Mayor Hildy Stern Mayor Pro Tem Steve Napolitano Councilmember Richard Montgomery Councilmember Joe Franklin Councilmember Suzanne Hadley City Treasurer Tim Lilligren EXECUTIVE TEAM City Manager Bruce Moe City Attorney Quinn Barrow City Clerk Liza Tamura Information Technology Director Terry Hackelman Community Development Director Carrie Tai Parks and Recreation Director Mark Leyman Finance Director Steve Charelian Interim Police Chief Derrick Abell Fire Chief Michael Lang Public Works Director Erick Lee Human Resources Director Lisa Jenkins MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final May 17, 2022 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! By participating in City Council meetings, you are participating in the process of representative government. To encourage that participation, the City Council provides an early opportunity for public comments under “Public Comments,” at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. The City continues to offer an opportunity to participate in Council meetings via Zoom. In the interest of maintaining appropriate social distancing, the City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 5:30 PM, May 17, 2022 (the day of the meeting), via: 1) eComment at http://www.manhattanbeach.gov/ecomment or 2) Email to cityclerk@manhattanbeach.gov or 3) Telephone Message Recorded at (310) 802-5030 All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting. In addition, you may participate by joining Zoom during the meeting. Instructions are provided on item G (Public Comments). Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.manhattanbeach.gov, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, May 11, 2022, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. City of Manhattan Beach Page 2 Printed on 5/11/2022 City Council Regular Meeting Agenda Final May 17, 2022 BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. PLEASE NOTE THAT THE CITY COUNCIL MAY ACT ON ANY ITEM LISTED ON THE AGENDA. A. CALL MEETING TO ORDER B. PLEDGE TO THE FLAG Nora Maynard, Grand View Elementary School C. ROLL CALL D. CEREMONIAL CALENDAR 1. Presentation of a Certificate of Recognition in Honor of Mayor Stern’s 22-0214 Kindness Initiative to Manhattan Beach Middle School Teacher, David Levy, for the Kindness and Compassion that he Exhibits to his Students and the Community. (Estimated Time: 10 Min.) PRESENT Attachments: Certificate of Recognition - David Levy 2. Presentation of Plaques to Outgoing Commissioners: Parking and Public 22-0213 Improvements Commissioner Murillo, Parks and Recreation Commissioners Turkmany Jr. and Grampp, Cultural Arts Commissioner Manna, Library Commissioner Parikh, and Los Angeles County West Vector Control Board Trustee Frazee. (Estimated Time: 5 Min.) PRESENT E. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING F. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. City of Manhattan Beach Page 3 Printed on 5/11/2022 City Council Regular Meeting Agenda Final May 17, 2022 G. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. The City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 5:30 PM, May 17, 2022 (the day of the meeting), via: 1) eComment at http://www.manhattanbeach.gov/ecomment or 2) Email to cityclerk@manhattanbeach.gov or 3) Telephone Message Recorded at (310) 802-5030 All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting. IN PERSON PUBLIC PARTICIPATION Please complete the "Request to Address the City Council" card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. ZOOM PUBLIC PARTICIPATION If you wish to speak on any item on the agenda, please register in advance by clicking the following link: https://citymb.seamlessdocs.com/f/publiccomment, even when submitting this request you will need to use the “raise hand” feature via Zoom during the presentation of that Agenda Item in order to confirm with the City Clerk’s Office that you wish to provide comments. 1) Join Zoom Meeting via the internet: Direct URL: https://citymb-info.zoom.us/j/93376200363, Meeting ID: 933 7620 0363 During the meeting you will need to use the “raise hand” button through Zoom at the time the Agenda Item is being presented for City Council consideration. 2) Join Zoom Meeting via Phone Conference (Voice Only): Phone Number: (669) 900-6833, Meeting ID: 933 7620 0363 During the meeting you will need to enter *9 on the phone’s dial pad at to activate the "raise hand" button at the time the Agenda Item is being presented for City Council consideration. Please note, the City is not responsible for the public’s use of Zoom as it relates to the software, configuration, and setting on a personal device. The public is encouraged to visit the Zoom website for information on use of this software. The City’s use of Zoom is consistent with the platform features and functions as described on the Zoom website. City of Manhattan Beach Page 4 Printed on 5/11/2022 City Council Regular Meeting Agenda Final May 17, 2022 Presentations/Updates: 3. Presentation from Director Desi Alvarez from the West Basin Municipal Water District (Public Works Director Lee). (Estimated Time: 15 Min.) 4. Presentation from Leadership Manhattan Beach with an Update on the Class of 2022 Donation Project - Community Painting Mural (Parks and Recreation Director Leyman). (Estimated Time: 5 Min.) 5. Presentation of the New Bicycle Safety Awareness Campaign (Acting Police Chief Abell). (Estimated Time: 15 Min.) H. COVID-19 6. City Manager Update on COVID-19 Response. I. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 7. City Council Minutes: 22-0220 This Item Contains the City Council Regular Meeting Minutes of May 3, 2022 (City Clerk Tamura). APPROVE Attachments: City Council Regular Meeting Minutes of May 3, 2022 8. Financial Reports: 22-0185 a) Schedule of Demands April 21, 2022 and April 28, 2022 b) Investment Portfolio for the Month Ending March 31, 2022 c) Month End Report for March 31, 2022 (Finance Director Charelian). ACCEPT REPORTS AND DEMANDS Attachments: Schedule of Demands for April 21, and April 28, 2022 Investment Portfolio March 31, 2022.pdf Month End Report for March 31, 2022 City of Manhattan Beach Page 5 Printed on 5/11/2022 City Council Regular Meeting Agenda Final May 17, 2022 9. Consideration of Approval of the Fiscal Year 2022-2023 City Council Work 22-0239 Plan (City Manager Moe). APPROVE Attachments: Fiscal Year 2022-2023 City Council Work Plan (35 Items) Work Plan Summary Completed Work Plan Items (20 Items) Department Work Plan Items Commission Work Plan Items Departmental Involvement Matrix Notable Department Accomplishments 10. Quarterly Update on the City’s Homelessness Initiatives (Continued from 22-0238 the May 3, 2022, City Council Meeting) (City Manager Moe). RECEIVE AND FILE Attachments: Manhattan Beach Outreach Outcomes South Bay Beach Cities Homelessness Project (November 2019 – December 2021) Round 2 of South Bay Beach Cities Homelessness Project (January 2022 – Present) 11. City Council Reconsideration of the Circumstances of the Declared 22-0221 COVID-19 Emergency to Facilitate Remote Attendance at Public Meetings by Councilmembers and Other City Legislators Pursuant to AB 361’s Special Teleconferencing Requirements (City Attorney Barrow). ACCEPT STAFF RECOMMENDATION 12. Consideration of Approving Assessment Engineer’s Report for Annual Levy 22-0102 of Street Lighting Assessments for Fiscal Year 2022-2023 (Finance Director Charelian). ADOPT RESOLUTION NO. 22-0066 Attachments: Resolution No. 22-0066 Engineers Report LLMD FY 2022-2023 Lighting and Assessment District Map City of Manhattan Beach Page 6 Printed on 5/11/2022 City Council Regular Meeting Agenda Final May 17, 2022 13. Declaration of Intention to Provide for Annual Levy and Collection of 22-0103 Assessments for Street Lighting Maintenance and Setting of Public Hearing for June 21, 2022 (Finance Director Charelian). A) ADOPT RESOLUTION NO. 22-0067 B) SETTING PUBLIC HEARING DATE TO CONSIDER ASSESSMENTS FOR JUNE 21, 2022 Attachments: Resolution No. 22-0067 Engineer's Report FY 2022-2023 Lighting and Assessment District Map 14. Consideration of a Resolution Approving a Classification and 22-0241 Compensation Plan for Part-Time Unrepresented Employees (Human Resources Director Jenkins). ADOPT RESOLUTION NO. 22-0068 Attachments: Resolution No. 22-0068 15. Consideration of a Resolution Approving a Comprehensive Citywide Salary 22-0050 Schedule for all City Positions and Adjustments to Classification Plan (Human Resources Director Jenkins). ADOPT RESOLUTION NO. 22-0013 Attachments: Resolution No. 22-0013 16. Consideration of a Resolution Approving Amendment No. 3 to the Design 22-0154 Services Agreement with SA Associates, Inc. for $194,000 for Additional Design Services for the Cycle 3 Sewer Infrastructure Improvement Project (Public Works Director Lee). ADOPT RESOLUTION NO. 22-0069 Attachments: Resolution No. 22-0069 Amendment No.3 - SA Associates, Inc. 17. Consideration of a Resolution Authorizing an $8,535,000 Funding 22-0243 Agreement with the State Water Resources Control Board for the 28th Street Stormwater Infiltration Project (Public Works Director Lee). ADOPT RESOLUTION NO. 22-0065 Attachments: Resolution No. 22-0065 J. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. City of Manhattan Beach Page 7 Printed on 5/11/2022 City Council Regular Meeting Agenda Final May 17, 2022 K. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. 18. Ordinance Adopting a Military Equipment Policy, Pursuant to Assembly Bill 22-0219 481 (Interim Police Chief Abell). (Estimated Time: 15 Min.) INTRODUCE ORDINANCE NO. 22-0006 Attachments: Draft Ordinance No. 22-0006 Military Equipment Policy Military Equipment Inventory List 19. Public Hearing De Novo to Consider a Use Permit to Upgrade An Existing 22-0182 Alcohol License From Allowing Off-Sale Beer and Wine to Allow Off-Sale Beer, Wine, and Distilled Spirits At An Existing Convenience Store at 1221 Artesia Boulevard, Suite 101, and Associated Environmental Determination in Accordance with the California Environmental Quality Act. (7-Eleven) (Community Development Director Tai). (Estimated Time: 1 Hr. 15 Min.) A) CONDUCT PUBLIC HEARING DE NOVO B) CONSIDER DIRECTING STAFF TO DRAFT RESOLUTION MAKING AN ENVIRONMENTAL DETERMINATION OF CATEGORICAL EXEMPTION IN ACCORDANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND CONDITIONALLY APPROVING THE SUBJECT USE PERMIT FOR CONSIDERATION AT A SUBSEQUENT COUNCIL MEETING Attachments: Draft Conditions of Approval Planning Commission Minutes (February 9, 2022) Link to Planning Commission Report and Attachments (February 9, 2022) (Web-Link Provided) Appellant Materials (Richard McQuillin) Use Permit Application (Floor Plan, Site Plan & Applicant Narrative) PowerPoint Presentation City of Manhattan Beach Page 8 Printed on 5/11/2022 City Council Regular Meeting Agenda Final May 17, 2022 L. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 20. Request by the Manhattan Beach Education Foundation to Place a Donor 22-0233 Appreciation Community Recognition Wall in Metlox Plaza; Allocate up to $2,000 Annually From the Public Arts Trust Fund for Maintenance; and if Approved, Delegate Authority to the City Manager to Execute Agreement (Parks and Recreation Director Leyman). (Estimated Time: 30 Min.) DISCUSS AND PROVIDE DIRECTION Attachments: PowerPoint Presentation (MBEF) 21. Consideration of a Letter Supporting South Bay Regional Housing Trust 22-0248 Legislation and State Budget Request in Coordination with the South Bay Cities Council of Governments (City Manager Moe). (Estimated Time: 30 Min.) DISCUSS AND PROVIDE DIRECTION Attachments: Draft Letter of Support Staff Report - May 3, 2022 PowerPoint Presentation - SBCCOG Frequently Asked Questions - SBCCOG Proposed South Bay Regional Housing Trust JPA Formation Legislation 22. Consideration of the Senior and Scout Community Center Memorandum of 22-0194 Understanding (Parks and Recreation Director Leyman). (Estimated Time: 1 Hr.) A) DISCUSS AND PROVIDE DIRECTION B) APPROVE MEMORANDUM OF UNDERSTANDING C) ADOPT RESOLUTION NO. 22-0071 Attachments: Resolution No. 22-0071 Memorandum of Understanding - Friends of Senior & Scout Community Center (2022) Memorandum of Understanding - Friends of Senior & Scout Community Center (2014) Exhibit A - Project Overview Exhibit B - Sources of Funds Exhibit C -Estimated Project Schedule Exhibit D - Irrevocable License MB Scout House Construction Estimate Construction, Permitting and Contingency Costs City of Manhattan Beach Page 9 Printed on 5/11/2022 City Council Regular Meeting Agenda Final May 17, 2022 23. Consider Adopting a Resolution Approving an Agreement between the City 22-0236 of Manhattan Beach, Friends of the Senior and Scout Community Center and the Manhattan Beach Property Owners Association for an $800,000 Donation for Construction of the Senior and Scout Community Center (Parks and Recreation Director Leyman). (Estimated Time: 15 Min.) ADOPT RESOLUTION NO. 22-0072 APPROVING A CONTRIBUTION AGREEMENT AMONG THE MANHATTAN BEACH PROPERTY OWNERS ASSOCIATION, FRIENDS OF SENIOR & SCOUT COMMUNITY CENTER, AND THE CITY OF MANHATTAN BEACH REGARDING THE SCOUT HOUSE RECONSTRUCTION PROJECT Attachments: Resolution No. 22-0072 Manhattan Beach Property Owners and Friends of the Senior and Scout Community Center 24. Consideration of a Resolution Awarding a Professional Services 22-0173 Agreement to Michael Baker International to Provide Environmental Consulting Services for the Scout House Project with a Not-to-Exceed Amount of $153,254.00 (Community Development Director Tai) . (Estimated Time: 15 Min.) ADOPT RESOLUTION NO. 22-0057 Attachments: Resolution No. 22-0057 Agreement - Michael Baker International PowerPoint Presentation M. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion. N. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. O. CITY MANAGER REPORT P. CITY ATTORNEY REPORT Q. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 25. Agenda Forecast (City Clerk Tamura). 22-0206 INFORMATION ITEM ONLY City of Manhattan Beach Page 10 Printed on 5/11/2022 City Council Regular Meeting Agenda Final May 17, 2022 26. Commission Minutes: 22-0234 This Item Contains Minutes of the following City Commission Meetings: a) Parking and Public Improvements Commission Meeting Minutes of November 25, 2021 (Rescheduled) (Community Development Director Tai) b) Parking and Public Improvements Commission Meeting Minutes of December 2, 2021(Community Development Director Tai) c) Cultural Arts Commission Meeting Minutes of December 20, 2021 (Parks and Recreation Director Leyman) d) Parking and Public Improvements Commission Meeting Minutes of December 23, 2021 (Rescheduled) (Community Development Director Tai) e) Cultural Arts Commission Meeting Minutes of February 7, 2022 (Parks and Recreation Director Leyman) f) Library Commission Meeting Minutes of February 14, 2022 (Parks and Recreation Director Leyman) g) Cultural Arts Commission Meeting Minutes of February 21, 2022 (Cancelled) (Parks and Recreation Director Leyman) h) Parking and Public Improvements Commission Meeting Minutes of February 24, 2022 (Cancelled) (Community Development Director Tai) i) Planning Commission Meeting Minutes of March 9, 2022 (Community Development Director Tai) j) Library Commission Meeting Minutes of March 14, 2022 (Parks and Recreation Director Leyman) k) Cultural Arts Commission Meeting Minutes of March 21, 2022 (Parks and Recreation Director Leyman) l) Planning Commission Meeting Minutes of March 23, 2022 (Community Development Director Tai) m) Parking and Public Improvements Commission Meeting Minutes of March 24, 2022 (Cancelled) (Community Development Director Tai) n) Parks and Recreation Commission Meeting Minutes of March 28, 2022 (Parks and Recreation Director Leyman) o) Library Commission Meeting Minutes of April 11, 2022 (Parks and Recreation Director Leyman) p) Planning Commission Meeting Minutes of April 13, 2022 (Cancelled) (Community Development Director Tai). INFORMATION ITEM ONLY City of Manhattan Beach Page 11 Printed on 5/11/2022 City Council Regular Meeting Agenda Final May 17, 2022 Attachments: Parking and Public Improvements Commission Meeting Minutes of November 25, 2021 (Rescheduled) Parking and Public Improvements Commission Meeting Minutes of December 2, 2021 Cultural Arts Commission Meeting Minutes of December 20, 2021 Parking and Public Improvements Commission Meeting Minutes of December 23, 2021 (Rescheduled) Cultural Arts Commission Meeting Minutes of February 7, 2022 Library Commission Meeting Minutes of February 14 2022 Cultural Arts Commission Meeting Minutes of February 21, 2022 (Cancelled) Parking and Public Improvements Commission Meeting Minutes of February 24, 2022 (Cancelled) Parking and Public Improvements Commission Meeting Minutes of March 24, 2022 (Cancelled) Planning Commission Meeting Minutes of March 9, 2022 Library Commission Meeting Minutes of March 14, 2022 Cultural Arts Commission Meeting Minutes of March 21, 2022 Planning Commission Meeting Minutes of March 23, 2022 Parks and Recreation Commission Meeting Minutes of March 28, 2022 Library Commission Meeting Minutes of April 11, 2022 Planning Commission Meeting Minutes of April 13, 2022 (Cancelled) R. CLOSED SESSION S. ADJOURNMENT T. FUTURE MEETINGS CITY COUNCIL MEETINGS May 24, 2022 - Tuesday -- 6:00 PM - Budget Study Session June 7, 2022 - Tuesday -- 6:00 PM - City Council Meeting (Reorganization) June 21, 2022 - Tuesday -- 6:00 PM - City Council Meeting July 5, 2022 - Tuesday -- 6:00 PM - City Council Meeting July 19, 2022 - Tuesday -- 6:00 PM - City Council Meeting August 2, 2022 - Tuesday -- 6:00 PM - City Council Meeting August 16, 2022 - Tuesday -- 6:00 PM - City Council Meeting September 6, 2022 - Tuesday -- 6:00 PM - City Council Meeting September 20, 2022 - Tuesday -- 6:00 PM - City Council Meeting October 4, 2022 - Tuesday -- 6:00 PM - City Council Meeting October 18, 2022 - Tuesday -- 6:00 PM - City Council Meeting November 1, 2022 - Tuesday -- 6:00 PM - City Council Meeting November 15, 2022 - Tuesday -- 6:00 PM - City Council Meeting December 6, 2022 - Tuesday -- 6:00 PM - City Council Meeting December 20, 2022 - Tuesday -- 6:00 PM - City Council Meeting City of Manhattan Beach Page 12 Printed on 5/11/2022 City Council Regular Meeting Agenda Final May 17, 2022 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS May 23, 2022 - Monday - 6:00 PM - Parks and Recreation Commission Meeting May 25, 2022 - Wednesday - 3:00 PM - Planning Commission Meeting May 26, 2022 - Thursday - 4:00 PM - Parking and Public Improvements Commission Meeting June 8, 2022 - Wednesday - 3:00 PM - Planning Commission Meeting June 13, 2022 - Monday - 5:00 PM - Library Commission Meeting June 20, 2022 - Monday - 5:00 PM - Cultural Arts Commission Meeting July 11, 2022 - Monday - 5:00 PM - Library Commission Meeting July 13, 2022 - Wednesday - 3:00 PM - Planning Commission Meeting July 18, 2022 - Monday - 5:00 PM - Cultural Arts Commission Meeting July 25, 2022 - Monday - 6:00 PM - Parks and Recreation Commission Meeting July 27, 2022 - Wednesday - 3:00 PM - Planning Commission Meeting July 28, 2021 - Thursday - 4:00 PM - Parking and Public Improvements Commission Meeting U. CITY OFFICES CLOSED CITY HOLIDAYS: May 30, 2022 – Monday – Memorial Day July 4, 2022 - Monday - Independence Day September 5, 2022 - Monday - Labor Day October 10, 2022 – Monday – Columbus Day November 11, 2022 – Friday – Veterans Day November 24-25, 2022 - Thursday & Friday - Thanksgiving Holiday December 26, 2022 - Monday - Christmas Day Observed (Sunday, December 25, 2022) January 2, 2023 – Monday – New Years Day Observed (Sunday, January 1, 2023) January 16, 2023 – Monday – Martin Luther King Day February 20, 2023 - Monday - Presidents Day City of Manhattan Beach Page 13 Printed on 5/11/2022