City Council Regular Meeting

City Council Regular Meeting Regular Meeting Wednesday, July 5, 2023 6:00 PM City Council Chambers and Zoom ELECTED OFFICIALS Mayor Richard Montgomery Mayor Pro Tem Joe Franklin Councilmember Amy Howorth Councilmember David Lesser Councilmember Steve Napolitano City Treasurer Tim Lilligren EXECUTIVE TEAM City Manager Bruce Moe City Attorney Quinn Barrow City Clerk Liza Tamura Interim Information Technology Director Patrick Griffin Community Development Director Talyn Parks and Recreation Director Mark Leyman Mirzakhanian Police Chief Rachel Johnson Finance Director Steve Charelian Public Works Director Erick Lee Fire Chief Michael Lang Human Resources Director Lisa Jenkins MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final July 5, 2023 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), live streaming via the City's website, and via Zoom (Direct URL: https://citymb-info.zoom.us/j/93376200363, Meeting ID: 933 7620 0363). The City continues to offer an opportunity to participate in City Council meetings via Zoom and in-person. City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 12:00 PM, July 5, 2023, (the day of the meeting), via: 1) eComment at http://www.manhattanbeach.gov/ecomment or 2) Email to cityclerk@manhattanbeach.gov or 3) Telephone Message Recorded at (310) 802-5030 All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.manhattanbeach.gov, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Thursday, June 29, 2023, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. City of Manhattan Beach Page 2 Printed on 6/29/2023 City Council Regular Meeting Agenda Final July 5, 2023 BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. PLEASE NOTE THAT THE CITY COUNCIL MAY ACT ON ANY ITEM LISTED ON THE AGENDA. A. CALL MEETING TO ORDER B. PLEDGE TO THE FLAG C. ROLL CALL D. CEREMONIAL CALENDAR E. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING F. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. City of Manhattan Beach Page 3 Printed on 6/29/2023 City Council Regular Meeting Agenda Final July 5, 2023 G. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. The City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 12:00 PM, July 5, 2023, (the day of the meeting), via: 1) eComment at http://www.manhattanbeach.gov/ecomment or 2) Email to cityclerk@manhattanbeach.gov or 3) Telephone Message Recorded at (310) 802-5030 All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting. IN PERSON PUBLIC PARTICIPATION Please complete the "Request to Address the City Council" card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. ZOOM PUBLIC PARTICIPATION If you wish to speak on any item on the agenda, please register in advance by clicking the following link: https://citymb.seamlessdocs.com/f/publiccomment, even when submitting this request you will need to use the “raise hand” feature via Zoom during the presentation of that Agenda Item in order to confirm with the City Clerk’s Office that you wish to provide comments. 1) Join Zoom Meeting via the internet: Direct URL: https://citymb-info.zoom.us/j/93376200363, Meeting ID: 933 7620 0363 During the meeting you will need to use the “raise hand” button through Zoom at the time the Agenda Item is being presented for City Council consideration. 2) Join Zoom Meeting via Phone Conference (Voice Only): Phone Number: (669) 900-6833, Meeting ID: 933 7620 0363 During the meeting you will need to enter *9 on the phone’s dial pad at to activate the "raise hand" button at the time the Agenda Item is being presented for City Council consideration. Please note, the City is not responsible for the public’s use of Zoom as it relates to the software, configuration, and setting on a personal device. The public is encouraged to visit the Zoom website for information on use of this software. The City’s use of Zoom is consistent with the platform features and functions as described on the Zoom website. City of Manhattan Beach Page 4 Printed on 6/29/2023 City Council Regular Meeting Agenda Final July 5, 2023 H. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 1. City Council Minutes: 23-0267 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Adjourned Regular Meeting Minutes of June 20, 2023 b) City Council Regular Meeting Minutes of June 20, 2023 (City Clerk Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting Minutes of June 20, 2023 City Council Regular Meeting Minutes of June 20, 2023 2. Financial Reports: 23-0274 a) Schedule of Demands June 2, 2023, and June 9, 2023, and June 16, 2023 (Finance Director Charelian). b) Investment Portfolio for the Month Ending May 31, 2023 c) Month End Report for May 31, 2023 (Finance Director Charelian). ACCEPT REPORTS AND DEMANDS Attachments: Schedule of Demands June 2, June 9 and June 16, 2023 Investment Portfolio May 2023 Month End Financial Report May 2023 3. Declaration of Proclamations for the Following: 23-0250 a) July 5, 2023, as Salute to the Troops Day b) Month of July 2023, as Parks and Recreation Month. PROCLAIM Attachments: Parks and Recreation Month 2023 Salute to the Troops Day 2023 4. Consideration of a Resolution Approving a Pilot Agreement with the 23-0254 Chamber of Commerce in the Amount of $67,300 for North Manhattan Beach Business Improvement District Management and Executive Coordination Services (City Manager Moe). A) ADOPT RESOLUTION NO. 23-0085 B) APPROPRIATE FUNDS Attachments: Resolution No. 23-0085 Agreement - Chamber of Commerce City of Manhattan Beach Page 5 Printed on 6/29/2023 City Council Regular Meeting Agenda Final July 5, 2023 5. Consideration of Resignation from Library Commissioner Newell, Declare 23-0272 Vacant Library Commission Seat No. 3 (Newell), and Direct the City Clerk to Return with a List of Interested Applicants (City Clerk Tamura). A) ACCEPT RESIGNATION B) DECLARE VACANCY C) DIRECT THE CITY CLERK TO RETURN WITH A LIST OF INTERESTED APPLICANTS Attachments: Resignation Letter - Commissioner Newell 6. Consideration of an Alternative Purchasing Process for the Acquisition of 23-0270 Budgeted Vehicles and Related Equipment for Fiscal Year (FY) 2023-2024 (Finance Director Charelian). A) WAIVE FORMAL BIDDING FOR BUDGETED VEHICLES AND EQUIPMENT B) AUTHORIZE CITY MANAGER TO APPROVE PURCHASE OF BUDGETED VEHICLES AND EQUIPMENT Attachments: FY 2023-2024 Schedule of Capital Purchases - Equipment & Vehicles 7. Consideration of a Resolution Acknowledging Compliance with Senate Bill 23-0235 1205 and California Health & Safety Code Section 13146.4 for State Mandated Fire Inspections (Fire Chief Lang). ADOPT RESOLUTION NO. 23-0086 Attachments: Resolution No. 23-0086 Senate Bill 1205 8. Consideration of a Resolution Approving an Agreement with South Coast, 23-0239 LLC, DBA South Coast Emergency Vehicle Service for Emergency Vehicle Maintenance and Repair Services for Fire Apparatus Not-to-Exceed $100,000 Per Year (Fire Chief Lang). ADOPT RESOLUTION NO. 23-0087 Attachments: Resolution No. 23-0087 Agreement-South Coast, LLC, DBA South Coast Emergency Vehicle Service 9. Consideration of the Preliminary Design Concept for the Manhattan Beach 23-0256 Boulevard at Pacific Avenue Improvements Project; and a Determination of Exemption Pursuant to Section 15301 (Class 1) of the California Environmental Quality Act (CEQA) Guidelines (Public Works Director Lee). APPROVE Attachments: Preliminary Design Concept Location Map City of Manhattan Beach Page 6 Printed on 6/29/2023 City Council Regular Meeting Agenda Final July 5, 2023 10. Consideration of a Resolution Awarding a Construction Agreement to 23-0228 Sprinturf, LLC for the Marine Avenue Park Synthetic Field Turf Replacement Project for $541,350 Including Contingency; and Determination Pursuant to the California Environmental Quality Act (CEQA) that this Activity is Categorically Exempt Pursuant to the State CEQA Guidelines (Public Works Director Lee). ADOPT RESOLUTION NO. 23-0088 Attachments: Resolution No. 23-0088 Agreement – Sprinturf, LLC. Bid Proposal Plans and Specifications Budget and Expenditures Summary Location Map 11. Consideration of a Resolution Approving an Agreement with the County of 23-0215 Los Angeles to Continue Participation in the Los Angeles Urban County Community Development Block Grant (CDBG) Program (Public Works Director Lee). ADOPT RESOLUTION NO. 23-0078 Attachments: Resolution No. 23-0078 Agreement – County of Los Angeles (CDBG) 12. Enterprise Project Implementation Update of Enterprise Resource Planning 23-0140 (ERP) and Enterprise Permitting & Licensing (EPL) Systems; Consideration of Adopting a Resolution Approving Amendment No. 7 for a Two-Year Term Extension of the ERP and Tyler System Management (TSM) Agreements with Tyler Technologies with a Not-To-Exceed Amount of $508,976; and Consideration of Adopting a Resolution Approving Amendment No. 2 for a Two-Year Term Extension of the EPL Agreement with Tyler Technologies with a Not-To-Exceed Amount of $124,022 (Interim Information Technology Director Griffin). A) RECEIVE REPORT B) ADOPT RESOLUTIONS NOS. 23-0089 AND 23-0090 Attachments: Resolution No. 23-0089 Amendment No. 7 - Tyler Technologies Resolution No. 23-0090 Amendment No. 2 - Tyler Technologies I. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. City of Manhattan Beach Page 7 Printed on 6/29/2023 City Council Regular Meeting Agenda Final July 5, 2023 J. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. K. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 13. Consideration of Recommendations from the Parking and Public 23-0218 Improvements Commission for Traffic Calming Measures on Valley Drive Between 27th Street and Sepulveda Boulevard; Consideration of a Resolution for Stop Signs in All Directions at the Intersection of Valley Drive and Pine Avenue; and Adoption of a Determination of Exemption Pursuant to Section 15301(c) of the California Environmental Quality Act (CEQA) (Community Development Director Mirzakhanian). (Estimated Time: 45 Mins.) A) APPROVE B) ADOPT RESOLUTION NO. 23-0091 Attachments: Resolution No. 23-0091 PPIC Staff Report with Exhibits – April 27, 2023 PPIC Minutes - April 27, 2023 Recommended Valley Drive Traffic Calming Measures Correspondence Received After Commission Meeting Posting for April 27, 2023 14. Update on the City’s Coyote Management Approach and Consideration of 23-0255 a Resolution Approving an Agreement with Michael Baker International to Provide Environmental Consulting Services for the Coyote Management and Response Plan with a Not-to-Exceed Amount of $35,970 (City Manager Moe). (Estimated Time: 30 Mins.) A) RECEIVE UPADTE B) ADOPT RESOLUTION NO. 23-0093 C) APPROPRIATE FUNDS Attachments: Resolution No. 23-0093 Agreement - Michael Baker Conceptual Coyote Management and Response Plan Coyote Observations Data Coyote Observations Map L. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion. City of Manhattan Beach Page 8 Printed on 6/29/2023 City Council Regular Meeting Agenda Final July 5, 2023 15. City Council AB 1234 Reports. 23-0284 RECEIVE AND FILE 16. Consider Request by Mayor Pro Tem Franklin and Councilmember Lesser 23-0281 to Discuss the Logos on Police Vehicles (City Manager Moe). DISCUSS AND PROVIDE DIRECTION Attachments: Picture of MBPD Police Vehicle Logo 17. Consider Request by Councilmember Lesser and Councilmember Howorth 23-0282 to Discuss Trademarking the Manhattan Beach Pier (City Manager Moe). DISCUSS AND PROVIDE DIRECTION M. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. N. CITY MANAGER REPORT O. CITY ATTORNEY REPORT P. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 18. Agenda Forecast (City Clerk Tamura). 23-0257 INFORMATION ITEM ONLY City of Manhattan Beach Page 9 Printed on 6/29/2023 City Council Regular Meeting Agenda Final July 5, 2023 19. Commission Minutes: 23-0271 This Item Contains Minutes of the following City Commission Meetings: a) Cultural Arts Commission Meeting Minutes of November 21, 2022 (Parks and Recreation Director Leyman) b) Cultural Arts Commission Meeting Minutes of December 19, 2022 (Parks and Recreation Director Leyman) c) Cultural Arts Commission Meeting Minutes of January 16, 2023 (Rescheduled) (Parks and Recreation Director Leyman) d) Cultural Arts Commission Meeting Minutes of January 30, 2023 (Parks and Recreation Director Leyman) e) Cultural Arts Commission Meeting Minutes of February 8, 2023 (Parks and Recreation Director Leyman) f) Cultural Arts Commission Meeting Minutes of February 20, 2023 (Rescheduled) (Parks and Recreation Director Leyman) g) Cultural Arts Commission Meeting Minutes of March 20, 2023 (Parks and Recreation Director Leyman). INFORMATION ITEM ONLY Attachments: Cultural Arts Commission Meeting Minutes of November 21, 2022 Cultural Arts Commission Meeting Minutes of December 19, 2022 Cultural Arts Commission Meeting Minutes of January 16, 2023 (Rescheduled) Cultural Arts Commission Meeting Minutes of January 30, 2023 Cultural Arts Commission Meeting Minutes of February 8, 2023 Cultural Arts Commission Meeting Minutes of February 20, 2023 (Rescheduled) Cultural Arts Commission Meeting Minutes of March 20, 2023 Q. CLOSED SESSION R. ADJOURNMENT S. FUTURE MEETINGS CITY COUNCIL MEETINGS July 18, 2023 - Tuesday -- 6:00 PM - City Council Meeting August 1, 2023 - Tuesday -- 6:00 PM - City Council Meeting August 15, 2023 - Tuesday -- 6:00 PM - City Council Meeting (Canceled) September 5, 2023 - Tuesday -- 6:00 PM - City Council Meeting September 19, 2023 - Tuesday -- 6:00 PM - City Council Meeting October 3, 2023 - Tuesday -- 6:00 PM - City Council Meeting October 17, 2023 - Tuesday -- 6:00 PM - City Council Meeting November 7, 2023 - Tuesday -- 6:00 PM - City Council Meeting November 21, 2023 - Tuesday -- 6:00 PM - City Council Meeting December 5, 2023 - Tuesday -- 6:00 PM - City Council Meeting December 19, 2023 - Tuesday -- 6:00 PM - City Council Meeting City of Manhattan Beach Page 10 Printed on 6/29/2023 City Council Regular Meeting Agenda Final July 5, 2023 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS July 10, 2023 - Monday - 4:00 PM - Library Commission Meeting July 12, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting July 17, 2023 - Monday - 4:00 PM - Cultural Arts Commission Meeting July 24, 2023 - Monday - 4:00 PM - Parks and Recreation Commission Meeting July 26, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting July 27, 2023 - Thursday - 4:00 PM - Parking and Public Improvements Commission Meeting August 9, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting August 14, 2023 - Monday - 4:00 PM - Library Commission Meeting August 21, 2023 - Monday - 4:00 PM - Cultural Arts Commission Meeting August 23, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting August 24, 2023 - Thursday - 4:00 PM - Parking and Public Improvements Commission Meeting August 28, 2023 - Monday - 4:00 PM - Parks and Recreation Commission Meeting T. CITY OFFICES CLOSED CITY HOLIDAYS: September 4, 2023 - Monday - Labor Day October 9, 2023 – Monday – Columbus Day November 10, 2023 – Friday – Veterans Day (Observance of November 11, 2023) November 23-24, 2023 - Thursday & Friday - Thanksgiving Holiday December 25, 2023 - Monday - Christmas Day Observed January 1, 2024 – Monday – New Years Day Observed January 15, 2024 – Monday – Martin Luther King Day February 19, 2024 - Monday - Presidents Day May 27, 2024 – Monday – Memorial Day July 4, 2024 - Thursday - Independence Day City of Manhattan Beach Page 11 Printed on 6/29/2023