City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, February 6, 2024 6:00 PM City Council Chambers and Zoom ELECTED OFFICIALS Mayor Joe Franklin Mayor Pro Tem Amy Howorth Councilmember David Lesser Councilmember Steve Napolitano Councilmember Richard Montgomery City Treasurer Tim Lilligren EXECUTIVE TEAM City Manager Bruce Moe City Attorney Quinn Barrow City Clerk Liza Tamura Fire Chief Michael Lang Finance Director Steve Charelian Community Development Director Talyn Mirzakhanian Human Resources Lisa Jenkins Public Works Director Erick Lee Parks and Recreation Mark Leyman Information Technology Director Miguel Guardado Police Chief Rachel Johnson MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final February 6, 2024 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), live streaming via the City's website, and via Zoom (Direct URL: https://citymb-info.zoom.us/j/93376200363, Meeting ID: 933 7620 0363). The City continues to offer an opportunity to participate in City Council meetings via Zoom and in-person. City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 12:00 PM, February 6, 2024 (the day of the meeting), via: 1) eComment at http://www.manhattanbeach.gov/ecomment or 2) Email to cityclerk@manhattanbeach.gov All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.manhattanbeach.gov, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, January 31, 2024, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. City of Manhattan Beach Page 2 Printed on 1/31/2024 City Council Regular Meeting Agenda Final February 6, 2024 BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. PLEASE NOTE THAT THE CITY COUNCIL MAY ACT ON ANY ITEM LISTED ON THE AGENDA. A. CALL MEETING TO ORDER B. PLEDGE TO THE FLAG Leighton Sullivan, Manhattan Beach Middle School C. ROLL CALL D. CEREMONIAL CALENDAR E. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING F. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. City of Manhattan Beach Page 3 Printed on 1/31/2024 City Council Regular Meeting Agenda Final February 6, 2024 G. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. The City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 12:00 PM, February 6, 2024 (the day of the meeting), via: 1) eComment at http://www.manhattanbeach.gov/ecomment or 2) Email to cityclerk@manhattanbeach.gov All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting. IN PERSON PUBLIC PARTICIPATION Please complete the "Request to Address the City Council" card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. ZOOM PUBLIC PARTICIPATION 1) Join Zoom Meeting via the internet: Direct URL: https://citymb-info.zoom.us/j/93376200363, Meeting ID: 933 7620 0363 During the meeting you will need to use the “raise hand” button through Zoom at the time the Agenda Item is being presented for City Council consideration. 2) Join Zoom Meeting via Phone Conference (Voice Only): Phone Number: (669) 900-6833, Meeting ID: 933 7620 0363 During the meeting you will need to enter *9 on the phone’s dial pad at to activate the "raise hand" button at the time the Agenda Item is being presented for City Council consideration. Please note, the City is not responsible for the public’s use of Zoom as it relates to the software, configuration, and setting on a personal device. The public is encouraged to visit the Zoom website for information on use of this software. The City’s use of Zoom is consistent with the platform features and functions as described on the Zoom website. City of Manhattan Beach Page 4 Printed on 1/31/2024 City Council Regular Meeting Agenda Final February 6, 2024 H. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 1. City Council Minutes: 24-0031 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Special Meeting Minutes of January 9, 2024 b) City Council Adjourned Regular Meeting Minutes of January 9, 2024 c) City Council Adjourned Regular Meeting Minutes of January 16, 2024 d) City Council Regular Meeting Minutes of January 16, 2024 (City Clerk Tamura). APPROVE Attachments: City Council Special Meeting Minutes of January 9, 2024 City Council Adjourned Regular Meeting Minutes of January 9, 2024 City Council Adjourned Regular Meeting Minutes of January 16, 2024 City Council Regular Meeting Minutes of January 16, 2024 2. Financial Reports: 24-0084 Schedule of Demands December 29, 2023, and January 5, 2024 (Finance Director Charelian). ACCEPT REPORTS AND DEMANDS Attachments: Schedule of Demands for December 29, 2023 and January 5, 2024 3. Declaration of Proclamations for the Following: 24-0032 a) February 2024, as Black History Month b) February 18 - February 24, 2024, as National Engineers Week PROCLAIM Attachments: Proclamation - Black History Month Proclamation - National Engineers Week 4. Status Update on Fiscal Year 2023 - 2024 Chamber of Commerce Work 24-0073 Plan Contract (City Manager Moe). RECEIVE REPORT Attachments: Semi Annual Work Plan Progress/Update (Provided by Chamber of Commerce) Agreement - Chamber of Commerce (2023) City of Manhattan Beach Page 5 Printed on 1/31/2024 City Council Regular Meeting Agenda Final February 6, 2024 5. Consideration of a Resolution Approving Amendments to the 24-0077 Compensation Plan for Full-Time Unrepresented Employees (Human Resources Director Jenkins). ADOPT RESOLUTION NO. 24-0006 Attachments: Resolution No. 24-0006 Compensation Plan - Full-time Unrepresented Employees (Tracked Changes) Compensation Plan - Full-time Unrepresented Employees (Final) 6. Fiscal Year 2022-2023 Annual Comprehensive Financial Report (Finance 24-0009 Director Charelian). RECEIVE AND FILE Attachments: Fiscal Year 2022-2023 Annual Comprehensive Financial Report (ACFR) Report on Internal Control (Management Letter) Audit Communication Letter 7. Consideration of a Resolution Approving a Confidentiality Agreement with 24-0087 Economic & Planning Systems, Inc. (“EPS”) Regarding Sales Tax Information Required in Connection with Outdoor Dining Program Consulting Services for the City (Community Development Director Mirzakhanian). ADOPT RESOLUTION NO. 24-0007 Attachments: Resolution No. 24-0007 Draft Confidentiality Agreement 8. Consideration of a Resolution Approving an Agreement with Control 24-0018 Automation Design, Inc. for the Purchase and Installation of the Control Integration System for the Voorhees Sewer Lift Station Upgrade Project in an Amount Not-To-Exceed $105,407.06 in the Wastewater Fund (Public Works Director Lee). A) WAIVE FORMAL BIDDING DUE TO SINGLE SOURCE B) ADOPT RESOLUTION NO. 24-0008 Attachments: Resolution No. 24-0008 Agreement - Control Automation Design, Inc. Budget and Expenditures Summary Location Map City of Manhattan Beach Page 6 Printed on 1/31/2024 City Council Regular Meeting Agenda Final February 6, 2024 9. Formally Accept as Complete the Cycle 2 Street Resurfacing Project 24-0012 Encompassing Agnes Road, 27th and 29th Streets; Authorize Filing a Notice of Completion with the County Recorder; Release Retention of $174,471.24 (Public Works Director Lee). ACCEPT AND AUTHORIZE Attachments: Location Map 10. Consideration of a Resolution Approving the Updated 2023 Title VI 24-0061 Program for the City of Manhattan Beach Pursuant to the Federal Transit Administration Circular 4702.1B for Federal Transit Administration Grant Recipients in Order to Remain Eligible to Receive Grant Program Funds (Parks and Recreation Director Leyman and Public Works Director Lee). ADOPT RESOLUTION NO. 24-0009 Attachments: Resolution No. 24-0009 2023 Title VI Program for City of Manhattan Beach Location Map I. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. J. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. K. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 11. Consideration of a Resolution Certifying the Results of Proposition 218 24-0024 Special Mailed Ballot Election and Introducing an Ordinance to Adjust the Storm Drain Fees (Finance Director Charelian). (Estimated Time: 30 Mins.) A) ADOPT RESOLUTION NO. 24-0010 B) INTRODUCE ORDINANCE NO. 24-0003 Attachments: Resolution No. 24-0010 Ordinance No. 24-0003 PowerPoint Presentation City of Manhattan Beach Page 7 Printed on 1/31/2024 City Council Regular Meeting Agenda Final February 6, 2024 12. Consideration of the Parks and Recreation Commission Proposal for 24-0028 Establishing a 501(c)(3) Non-Profit Organization and Donation Policy Update, and if Approved, Appropriate $104,900 from General Fund (Parks and Recreation Director Leyman). (Estimated time: 45 Mins.) A) DISCUSS AND PROVIDE DIRECTION B) APPROPRIATE FUNDS Attachments: Updated Donation Policy LoveMB Proposed Budget LoveMB Foundation Proposal Municipal 501(c)(3) Website List PowerPoint Presentation L. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion. M. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. N. CITY MANAGER REPORT O. CITY ATTORNEY REPORT P. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 13. Agenda Forecast (City Clerk Tamura). 24-0033 INFORMATION ITEM ONLY Q. CLOSED SESSION R. ADJOURNMENT City of Manhattan Beach Page 8 Printed on 1/31/2024 City Council Regular Meeting Agenda Final February 6, 2024 S. FUTURE MEETINGS CITY COUNCIL MEETINGS February 13, 2024 - Tuesday -- 6:00 PM - Work Plan Meeting February 20, 2024 - Tuesday -- 6:00 PM - City Council Meeting March 5, 2024 - Tuesday -- 6:00 PM - City Council Meeting March 19, 2024 - Tuesday -- 6:00 PM - City Council Meeting April 2, 2024 - Tuesday -- 6:00 PM - City Council Meeting April 16, 2024 - Tuesday -- 6:00 PM - City Council Meeting April 24, 2024 - Tuesday - TBD - Boards and Commissions Interviews May 7, 2024 - Tuesday -- 6:00 PM - City Council Meeting May 14, 2024 - Tuesday -- 6:00 PM - Budget and Capital Improvements Program Study Session May 21, 2024 - Tuesday -- 6:00 PM - City Council Meeting May 28, 2024 - Tuesday -- 6:00 PM - Budget and Capital Improvements Program Study Session June 4, 2024 - Tuesday -- 6:00 PM - City Council Meeting June 18, 2024 - Tuesday -- 6:00 PM - City Council Meeting July 2, 2024 - Tuesday -- 6:00 PM - City Council Meeting July 16, 2024 - Tuesday -- 6:00 PM - City Council Meeting August 6, 2024 - Tuesday -- 6:00 PM - City Council Meeting August 20, 2024 - Tuesday -- 6:00 PM - City Council Meeting September 3, 2024 - Tuesday -- 6:00 PM - City Council Meeting September 17, 2024 - Tuesday -- 6:00 PM - City Council Meeting October 1, 2024 - Tuesday -- 6:00 PM - City Council Meeting October 15, 2024 - Tuesday -- 6:00 PM - City Council Meeting (Reorganization) November 5, 2024 - Tuesday -- 6:00 PM - City Council Meeting (Rescheduled Due to General Municipal Elections) November 6, 2024 - Wednesday -- 6:00 PM - City Council Meeting November 19, 2024 - Tuesday -- 6:00 PM - City Council Meeting December 3, 2024 - Tuesday -- 6:00 PM - City Council Meeting December 17, 2024 - Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS February 12, 2024 - Monday - 4:00 PM - Library Commission Meeting February 14, 2024 - Wednesday - 3:00 PM - Planning Commission Meeting February 19, 2024 - Monday - 4:00 PM - Cultural Arts Commission Meeting (Rescheduled to February 21, 2024) February 21, 2024 - Monday - 4:00 PM - Cultural Arts Commission Meeting (Rescheduled from February 19, 2024) February 22, 2024 - Thursday - 4:00 PM - Parking and Public Improvements Commission Meeting February 26, 2024 - Monday - 4:00 PM - Parks and Recreation Commission Meeting February 28, 2024 - Wednesday - 3:00 PM - Planning Commission Meeting March 11, 2024 - Monday - 4:00 PM - Library Commission Meeting March 13, 2024 - Wednesday - 3:00 PM - Planning Commission Meeting March 18, 2024 - Monday - 4:00 PM - Cultural Arts Commission Meeting March 25, 2024 - Monday - 4:00 PM - Parks and Recreation Commission Meeting March 27, 2024 - Wednesday - 3:00 PM - Planning Commission Meeting April 8, 2024 - Monday - 4:00 PM - Library Commission Meeting April 10, 2024 - Wednesday - 3:00 PM - Planning Commission Meeting April 15, 2024 - Monday - 4:00 PM - Cultural Arts Commission Meeting April 22, 2024 - Monday - 4:00 PM - Parks and Recreation Commission Meeting April 24, 2024 - Wednesday - 3:00 PM - Planning Commission Meeting April 25, 2024 - Thursday - 4:00 PM - Parking and Public Improvements Commission Meeting City of Manhattan Beach Page 9 Printed on 1/31/2024 City Council Regular Meeting Agenda Final February 6, 2024 T. CITY OFFICES CLOSED CITY HOLIDAYS: February 19, 2024 - Monday - Presidents Day May 27, 2024 – Monday – Memorial Day July 4, 2024 - Thursday - Independence Day September 2, 2024 - Monday - Labor Day October 14, 2024 – Monday – Columbus Day November 11, 2024 – Monday – Veterans Day November 28-29, 2024 - Thursday & Friday - Thanksgiving Holiday December 25, 2024 - Wednesday - Christmas Day Observed January 1, 2025 – Wednesday – New Years Day Observed January 20, 2025 – Monday – Martin Luther King Day City of Manhattan Beach Page 10 Printed on 1/31/2024