City Commission

CERTIFICATION OF CLERK I, Chelsea Johnson, the duly appointed, qualified, and Assistant City Clerk of Manhattan, Kansas, do hereby certify that the foregoing Minutes from December 2, 2025, were duly adopted at a meeting of the City of Manhattan, Kansas, held on the 16 th day of December 2025, and that said Minutes have been compared by me with the original thereof on file and of record in my office, is a true copy of the whole of said original. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the City of Manhattan, Kansas, this 16thday of December, 2025. _____________________________ Chelsea Johnson, Assistant City Clerk  MINUTES CITY COMMISSION MEETING TUESDAY, DECEMBER 2, 2025 6:00 P.M. This meeting was recorded and is available online for full viewing. 1. CALL TO ORDER At 6:00 p.m., Mayor Karen McCulloh called the December 2, 2025, City Commission Meeting to order. 2. ROLL CALL AND ANNOUNCEMENT OF A QUORUM Present: Commissioner Susan E. Adamchak, Commissioner Peter Oppelt, Commissioner John E. Matta, and Commissioner Jayme Minton, with Mayor Karen McCulloh presiding. Absent: None. After roll call, the City Clerk announced there were five (5) Commissioners present and that the quorum of three (3) was met. Also present were City Manager Danielle Dulin; Deputy City Manager Jason Hilgers, Assistant City Manager Jared Wasinger, City Attorney Katharine Jackson or Deputy City Attorney Rachel Sherck, 7 staff, and approximately 10 interested citizens. 3. PLEDGE OF ALLEGIANCE Mayor McCulloh led the Commission in the Pledge of Allegiance. This meeting was held in the City Commission Room at City Hall, 1101 Poyntz Avenue. Public participation was solicited without regard to race, sex, familial status, military status, disability, religion, age, color, national origin, ancestry, sexual orientation, or gender identity. In accordance with the Americans with Disabilities Act, persons with disabilities needing special accommodation to participate in the City Commission Meeting or access meeting minutes, or those requiring language assistance (free of charge) should contact the City of Manhattan ADA Coordinator, Deann Tiede, no later than forty-eight (48) hours prior to the meeting, at (785) 587-2442 or 7-1-1 (Relay). Minutes City Commission Meeting December 2, 2025 Page 2 4. PUBLIC COMMENTS Mayor McCulloh opened the public comments and highlighted the process. Hearing no comments, Mayor McCulloh closed the public comments. 5. COMMISSIONER COMMENTS Commissioner Minton reminded everyone that Small Business Saturday was rescheduled to Saturday, December 5, 2025, as the weather kept people at home the weekend before. Commissioner Oppelt thanked staff for their communication for snow removal and that he appreciated knowing the plan. Commissioner Adamchak mentioned that she had attended the National League of Cities Conference in Salt Lake City, Utah. She said she had attended several sessions on homelessness, affordable housing, civility in government, and data centers. She stated that these were topics that cities were grappling with all over the country and said she had received information that she would be sharing with the commissioners and city staff over the next couple of weeks. Mayor McCulloh thanked Brad Evertt and their committee for the Manhattan Festival of Lights and said they had done a great job. She mentioned the drone display, which was at least 15 minutes long. She said that the Manhattan Festival of Lights display would be up until January 1, 2026, and that the Annual Spirit of the Holidays Lighted Parade was on December 5, 2025. 6. CONSENT AGENDA (* denotes those items discussed) A. MINUTES 1. Approve the minutes of the Regular City Commission Meeting held Tuesday, November 18, 2025. B. CLAIMS/PAYMENTS 1. Approve Claims Register No. 3107 authorizing and approving the payment of claims from November 14, 2025 – November 28, 2025, in the amount of $5,362,730.71. C. LICENSES 1. Approve an annual Cereal Malt Beverages Off-Premises License for Dillons #15; a Tree Maintenance License for calendar year 2025 for Grogg’s Stump Grinding; a Merchant Guard Agency License for calendar year 2025 for Minutes City Commission Meeting December 2, 2025 Page 3 Allied Universal Security Services, American Guard Services, Inc., GardaWorld Security Services, Inc., and Titan Security Services. D. FINAL PLATS 1. Accept the easements and rights-of-way on the Final Plat of Brunner Addition, Unit One. E. ORDINANCES 1. Approve Ordinance No. 7800 issuing not to exceed $10 million in Industrial Revenue Bonds (IRB’s), Series 2025, for Flint Hills Ventures, LLC and authorize certain other related documents and actions. F. RESOLUTIONS 1. Approve Resolution No. 120225-A re-affirming expanded investment powers for the City of Manhattan to obtain final approval from the State of Kansas Pooled Money Investment Board (PMIB). 2. Find the petition sufficient; approve Resolution No. 120225-B finding the projects advisable and authorizing construction; and authorize a professional engineering services agreement in an amount not to exceed $92,702.00 with Bartlett & West for Kimball Avenue Improvements at Cedarhurst Development (ST2518, WA2514, SS2506, SW2512, PD2502). G. MISCELLANEOUS AGREEMENTS 1. Approve an Agreement with Downtown Farmer’s Market for use of the City’s parking lot that is part of the Manhattan Town Center (Mall) for 2026. 2. Approve the purchase of Darktrace Security Appliance and Software. Mayor McCulloh opened the public comments. Hearing no comments, Mayor McCulloh closed the public comments. MOTION: Commissioner Minton. ACTION: Approve the consent agenda. SECOND: Commissioner Adamchak. RESULT: On a roll call vote, motion carried 5-0. Ayes: Mayor McCulloh, Commissioner Adamchak, Commissioner Oppelt, Commissioner Matta, and Commissioner Minton. Nayes: None. Abstain: None. Minutes City Commission Meeting December 2, 2025 Page 4 7. GENERAL AGENDA A. CONSIDER COMMUNITY SUPPORT FUNDS ADVISORY BOARD 2026 FUNDING RECOMMENDATIONS Jared Wasinger, Assistant City Manager, presented the item. He then answered questions from the Commission. Mayor McCulloh opened the public comments. Hearing no comments, Mayor McCulloh closed the public comments. MOTION: Commissioner Adamchak. ACTION: Approve the 2026 Community Support Funds Advisory Board funding recommendations for Special Alcohol Funds and Social Services Funds and authorize the City Manager to execute 2026 grant agreements with respective agencies. SECOND: Commissioner Minton. RESULT: On a roll call vote, motion carried 5-0. Ayes: Mayor McCulloh, Commissioner Adamchak, Commissioner Oppelt, Commissioner Matta, and Commissioner Minton. Nayes: None. Abstain: None. B. CONSIDER MANHATTAN HOUSING AUTHORITY’S SUNFLOWER FLATS PROJECT Jason Hilgers, Deputy City Manager, presented the item. He then answered questions from the Commission. Aaron Estabrook, Executive Director, Manhattan Housing Authority and Garric Baker, Baker McMillan Architects presented on the item. Aaron Estabrook, Executive Director, Manhattan Housing Authority, answered questions from the Commission. Michael Snodgrass (virtually), President and Chief Executive Officer, Oikos Development Corporation, answered questions from the Commission. Mayor McCulloh opened the public comments. Minutes City Commission Meeting December 2, 2025 Page 5 The following member of the public provided comments: • Donna Schenck-Hamlin, 1922 Leavenworth Street, representing the Workforce Solar Housing Partnership Hearing no comments, Mayor McCulloh closed the public comments. MOTION: Commissioner Adamchak. ACTION: Authorize City Administration to finalize and the Mayor and City Clerk to execute a Land Transfer and Development Agreement with Manhattan Housing Authority (MHA) and Sunflower Flats Owner LP, a Public Infrastructure Construction Agreement with Sunflower Flats Owner LP and M&P Construction Co, LLC, a Workforce Housing Sales Tax Grant for Solar Panels with MHA, and authorize the Mayor and City Clerk to execute other related documents. SECOND: Commissioner Oppelt. RESULT: On a roll call vote, motion carried 5-0. Ayes: Mayor McCulloh, Commissioner Adamchak, Commissioner Oppelt, Commissioner Matta, and Commissioner Minton. Nayes: None. Abstain: None. MOTION: Commissioner Oppelt. ACTION: Approve Resolution No. 120225-C, authorizing the transfer of City property to MHA. SECOND: Commissioner Matta. RESULT: On a roll call vote, motion carried 5-0. Ayes: Mayor McCulloh, Commissioner Adamchak, Commissioner Oppelt, Commissioner Matta, and Commissioner Minton. Nayes: None. Abstain: None. Minutes City Commission Meeting December 2, 2025 Page 6 8. EXECUTIVE SESSION MOTION: Commissioner Minton. ACTION: Recess into Executive Session to conduct the annual performance evaluation of the City Manager, pursuant to the exception set forth in K.S.A. 75-4319(b)(1) allowing for discussion of personnel matters of non-elected personnel, and to resume the open meeting at 8:00 p.m. in the City Commission Room. SECOND: Commissioner Adamchak. RESULT: On a roll call vote, motion carried 5-0. Ayes: Mayor McCulloh, Commissioner Adamchak, Commissioner Oppelt, Commissioner Matta, and Commissioner Minton. Nayes: None. Abstain: None. At 8:00 p.m., the Commission reconvened with Mayor McCulloh and Commissioner Adamchak, Commissioner Oppelt, Commissioner Matta, and Commissioner Minton in attendance. Mayor McCulloh stated that no binding action was taken during Executive Session, therefore no vote in the open meeting was needed. 9. ADJOURNMENT MOTION: Commissioner Minton. ACTION: Adjourn the December 2, 2025, City Commission Meeting. SECOND: Commissioner Adamchak. Ayes: Mayor McCulloh, Commissioner Adamchak, Commissioner Oppelt, Commissioner Matta, and Commissioner Minton. No: None. Abstain: None. At 8:00 p.m., Mayor McCulloh announced the Commission meeting was adjourned. ____________________________________ Jared Wasinger, Assistant City Manager