Brownfield Redevelopment Authority

CITY OF MANISTEE BROWNFIELD REDEVELOPMENT AUTHORITY 70 Maple Street Manistee, MI 49660 MEETING MINUTES March 5, 2013 A regularly scheduled meeting of the Manistee City Brownfield Redevelopment Authority was held on Tuesday, March 5, 2013 at 2pm in the Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan. Meeting was called to order at 2:03 pm by Chair McKinven-Copus Roll Call: Members Present: Steve Brower, Don Kuk, Marlene McBride, Michael Mackin, Clinton McKinven- Copus, Jeffrey Stege, Members Absent: Dave Carlson, Lynn Reinhardt (excused), Vacancy Others: T. Eftaxiadis (Environmental & Brownfield Consulting), Jon R. Rose (BRA Administrator), and Denise Blakeslee (Temporary Recording Secretary) APPROVAL OF AGENDA Motion by Jeff Stege, seconded by Steve Brower that the agenda be approved as prepared. With a voice vote this motion passed unanimously. PUBLC HEARING None APPROVAL OF MINUTES Motion by Don Kuk, seconded by Jeff Stege that the minutes of the August 7, 2012 Brownfield Redevelopment Authority Meeting be approved as prepared. With a voice vote this motion passed unanimously. FINANCIAL REPORTS Invoices for payment - Members reviewed the Summary of Invoices Submitted for Payment. City of Manistee Brownfield Redevelopment Authority Meeting Minutes March 5, 2013 Page 1 MOTION by Don Kuk, seconded by Jeff Stege to approve payment of invoices as follows: VENDOR NAME INVOICE INVOICE INVOICE SERVICE DESCRIPTION DATE NUMBER AMOUNT Fibertec Environmental 14-Sep-12 11136 $16.00 Polarized light microscopy-334 River Street Services project, floor and mastic samples Fibertec Environmental 19-Sep-12 92415 $10.00 334 River Street project; flaking paint sample Services Environmental Data 11-Sep-12 3402665 $325.00 Research service, Veterans Memorial Park, Resources Maple Street/Memorial Drive. Environmental Data 11-Sep-12 3403230 $325.00 Research service, River Parc Place, 86 Resources Washington St. Environmental Data 10-Sep-12 3402660 $325.00 Research service, City of Manistee Industrial Resources Park area, Duffy Park Drive, Duffy Park/S. Glocheski Drive. Environmental Data 11-Dec-12 3470615 $375.00 EPA Hazardous Grant Task H2B-CH1 - Hotel Resources Chippewa; Phase I ESA Geotech 11-Oct-12 383785 $312.47 Environmental equipment (handle, cross; extension; auger) NTH Consultants 10-Aug-12 584657 $6,642.91 Phase II Bookmark $1,510.22; Phase II Hotel Northern $2,098.54. NTH Consultants 10-Aug-12 584658 $3,700.00 Bookmark Phase 1; 23 Ashland Site Phase I; US-31 Sand Pit Phase I; Rodeway Inn Phase I; Hotel Northern Phase I, NTH Consultants 26-Oct-12 586144 $2,150.95 River Parc Place II Phase BEA Update and BEA 86 Washington. NTH Consultants 26-Dec-12 587311 $8,238.65 Engineering & Consulting Services Phase II Environmental Services NTH Consultants 7-Jan-13 587548 $4,464.16 Engineering & Consulting Services, Phase II Environmental Services Abonmarche 31-Oct-12 105545 $400.00 Professional Services, Century Terrace Monitor Wells Eftaxiadis Consulting 17-Oct-12 CMBRA- $2,132.00 Consulting Services - USEPA 2007 Grant - Inc. 1209H Hazardous Eftaxiadis Consulting 17-Oct-12 cmbra- $2,214.00 Consulting - USEPA Grant - Petroleum Inc. 1209p Eftaxiadis Consulting 15-Nov-12 CMBRA- $328.00 Technical Service - MDEQ Grant, 334 River Inc. 1209D Street, Sept 12 misc. technical services Eftaxiadis Consulting 14-Dec-12 CMBRA- $3,280.00 Consulting Services - USEPA 1007 Grant - Inc. 1211H Hazardous Eftaxiadis Consulting 14-Dec-12 CMBRA- $1,414.50 Consulting Services - USEPA 1007 Grant - Inc. 1211P Hazardous Eftaxiadis Consulting 29-Jan-13 CMBRA1212- $287.00 USEPA 2007 Grant - Petroleum Inc. P Eftaxiadis Consulting 14-Jan-13 CMBRA- $1,619.50 Environmental Consulting and Consulting - Inc. 1212-H USEPA 2007 Grant - Hazardous Eftaxiadis Consulting 30-Jan-13 CMBRA- $233.75 Technical Services _ MDEQ Grant (334 River Inc. 1212D St.)233.75 City of Manistee Brownfield Redevelopment Authority Meeting Minutes March 5, 2013 Page 2 Eftaxiadis Consulting 3-Dec-12 CMBRA- $471.50 Technical Service - MDEQ Grant, 3334 River Inc. 1211D Street. Oct and Nov 2012 misc technical services TOTAL: $39,265.39 With a voice vote motion passed unanimously. NEW BUSINESS: US EPA Grants Status Mr. Eftaxiadis gave the members an update on the following projects:  Harbor View – Phase II Environmental Site Assessment (ESA) was completed. Low levels of heavy metals were detected in few soil and groundwater samples at concentrations exceeding cleanup criteria; the site is a “facility”. The metals are associated with fill materials, typical throughout City.  Century Terrace - Phase II Environmental Site Assessment (ESA) was completed. Low levels of heavy metals and PNAs were detected in soils at several locations; the site is a “facility”. No contamination was detected in the groundwater.  Seng’s Marina – A Phase II ESA was requested by owner, due to future expansion considered for portions of the property. The ESA has been completed and we have just received the draft report for review. We will discuss it at next meeting.  River Park Place II – Mr. Eftaxiadis stated that he represents the developer; has cleared potential conflict of interest with attorney. As part of the property transfer, the new owners requested a Baseline Environmental Assessment (BEA) through the EPA grant. The BEA, including an updated Phase I ESA was performed by NTH as required before submitting the BEA to the State. The developer has had discussions with City on collaborating on Brownfield Plan to include Public Infrastructure Improvements in the vicinity of the site. The BRA Plan approved in 2005 through the County BRA was never “activated”, as the former developer completed “eligible” activities but did not request reimbursement of eligible costs, therefore the old BRA Plan can be terminated; a new one may be developed for the new and expanded project . This issue will be addressed at a future meeting.  Former Hotel Chippewa – The prospective buyer and its financial institution have requested Phase I & Phase II ESAs and a BEA, if needed. The property had a greenhouse on it and has potential environmental issues associated with pesticides and other chemicals used. We will begin a Phase II ESA when the weather permits, subject to receiving a better redevelopment plan from the developer, in order to justify funding from the EPA grant.  Veterans Memorial Park – A Phase I ESA is being performed at this site, to assist the DDA with assessing the suitability of site conditions for placing buildings or other structures on the site at a future. There are past Leaking UST issues associated with nearby properties that may impact City of Manistee Brownfield Redevelopment Authority Meeting Minutes March 5, 2013 Page 3  the park site. We just received the draft ESA report from NTH for review. We will report on the findings at the next meeting.  MAPS Vocational Training Building – A redeveloper who has a purchase agreement on the property, has requested the BRA’s assistance with performing ESAs at the site due to the past uses of the building (auto dealership and garage). The proposed future use is for an eating and drinking establishment. There are hoists with hydraulic oils, used motor oil, stained floors with floor drains, and asbestos on site. The preliminary findings of the ESAs will be available in the next two weeks. A BRA Plan will be probably required to deal with site environmental conditions, removal of hoists, asbestos, cleaning floors, etc. An application for BRA’s financial assistance and a development plan will be required prior to processing a BRA Plan.  Tuscan Grill – We are working with the City , the buyers and the DDA in dealing with the environmental due diligence issues related to the acquisition of the property We are currently conducting the Phase I & Phase II ESAs; NTH completed the sampling last week. We anticipate the need for a BEA. We are operating under an extremely tight schedule, due to the anticipated purchase of the property in May, wanting to open the restaurant in June. Previous sampling in 2008 (Phase I & II) was done by bank; however we have to have new samples and a Phase I ESA to move forward with the BEA. Prospective River Parc Place II BRA Plan – as discussed earlier a request may be received for a BRA Plan. Prospective MAPS Vocational Training BRA Plan - as discussed earlier a request may be received for a BRA Plan UNFINISHED BUSINESS None OTHER COMMUNCATIONS None STAFF COMMUNICATIONS Scanner/Plotter Mr. Rose spoke to the members about purchasing a large document sized scanner/plotter with grant funds. Mr. Eftaxiadis said that there is money from both grants that could be used for the purchase, and that the scanner is needed to deal with many large size documents generated under the grant work. City of Manistee Brownfield Redevelopment Authority Meeting Minutes March 5, 2013 Page 4 Mr. Rose asked if the members would authorize up to $10,000 of grant funds for the purchase of the equipment. MOTION by Don Kuk, seconded by Marlene McBride that the BRA authorizes the spending up to $10,000 to purchase a large document sized scanner/plotter with grant funds. Motion unanimously approved. Brownfield Act Amendments T. Eftaxiadis discussed with the members recent amendments to the Brownfield Redevelopment Financing Act (P.A. 381 of 1996), and the implications of the amendments to the business of the BRA. Training New members on the Authority asked about training. Mr. Eftaxiadis spoke to the members about providing a training that would last approximately two hours. Discussion followed and will confirm with members a training session following the April 2, 2013 meeting starting around 4pm. CITIZEN QUESTIONS, CONCERNS AND CONSDERATION: None WORK/STUDY SESSION None The next regular meeting of the Brownfield Redevelopment Authority will be held on Tuesday, April 2, 2013 at 2pm in the Council Chambers. ADJOURNMENT Motion by Don Kuk, seconded by Marlene McBride that the meeting be adjourned. MOTION PASSED UNANIMOUSLY. Meeting adjourned at 3:25 pm BROWNFIELD REDEVELOPMENT AUTHORITY ____________________________________ Denise J. Blakeslee Temporary Recording Secretary City of Manistee Brownfield Redevelopment Authority Meeting Minutes March 5, 2013 Page 5