Brownfield Redevelopment Authority

Planning & Zoning 231.398.2805 Fax 231.723-1546 MEMORANDUM www.manisteemi.gov TO: Brownfield Redevelopment Authority Directors FROM: Denise Blakeslee Planning & Zoning DATE: July 23, 2014 RE: July 29, 2014 Brownfield Redevelopment Authority Meeting Directors, the next meeting of the Brownfield Redevelopment Authority will be on Tuesday, July 29, 2014 at 2 pm in the Council Chambers. We have the following items on the Agenda. Approval of Invoices – A copy of the Invoice Summary is included in your packet for your review. Approval of Contract with Kathy Adair Morin – A copy of the Independent Contractor Agreement is included in your packet for your consideration. South Washington Area Brownfield Plan – Ed Bradford and Kathy Morin will present a Brownfield Plan for the South Washington Area. Schedule Special Meeting – Staff is requesting a Special Meeting be scheduled (August 5, 2014) for the BRA to take action on the BRA Plan for the South Washington Area. USEPA Grant Status - Staff will update the BRA on the status of current projects. If you are unable to attend the meeting please call me at 398.2805. See you Tuesday! :djb  MANISTEE CITY BROWNFIELD REDEVELOPMENT AUTHORITY Meeting of July 29, 2014 2 pm - Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan AGENDA I Call to Order II Roll Call III Approval of Agenda At this time the Brownfield Redevelopment Authority can take action to approve the July 29, 2014 Agenda. IV Approval of Minutes At this time Brownfield Redevelopment Authority can take action to approve the April 29, 2014 meeting Minutes. V Public Hearing None VI Financial Reports Approval of Invoices At this time the Brownfield Redevelopment Authority can take action to approve paid invoices. VII New Business Approval of Contract with Kathy Adair Morin At this time the Brownfield Redevelopment Authority could approve a professional services agreement with consultant Kathy Adair Morin. South Washington Area Brownfield Plan Brownfield Administrator Ed Bradford and consultant Kathy Morin will present a Brownfield Plan for the South Washington Area for the Directors consideration. The South Washington Area includes six parcels as follows: 1|P age  1. River Parc Place Parcel Code #51-211-100-05 2. North Channel Outlet Parcel Code #51-211-100-02 3. Former Groves Parcel (L) Parcel Code #51-211-100-03 4. Former Groves Parcel (S) Parcel Code #51-211-100-01 5. City of Manistee Parcel Code #51-211-105-01 6. Veterans Memorial Park Parcel Code #51-101-350-01 At this time the Directors of the City of Manistee Brownfield Redevelopment Authority will review the Proposed Brownfield Plan for the South Washington Area. Schedule Special Meeting Staff has requested that a Special Meeting of the Brownfield Redevelopment Authority be scheduled to take action on the Brownfield Plan for the South Washington Area. At this time the Brownfield Redevelopment Authority could schedule a Special Meeting to take action on the Brownfield Plan for the South Washington Area. US EPA Grant Status Staff will update the Brownfield Redevelopment Authority on the status of current projects. VIII Old Business IX Public Comments and Communications At this time the Chair will ask if there are any public comments. X Correspondence At this time the Chair will ask if any correspondence has been received to be read into the record. XI Staff Reports At this time the Chair will ask Staff for their report. XII Members Discussion At this time the Chair will ask members of the Brownfield Redevelopment Authority if they have any items they want to discuss. XIII Adjournment 2|P age  MANISTEE CITY BROWNFIELD REDEVELOPMENT AUTHORITY 70 Maple Street Manistee, MI 49660 MEETING MINUTES April 29, 2014 A meeting of the Manistee City Brownfield Redevelopment Authority was held on April 29, 2014 at 2:00 pm in the Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan. Meeting was called to order at 2:04 pm by Chair Clinton McKinven-Copus Roll Call: Members Present: W. Frank Beaver, Steve Brower, Donald Kuk, Marlene McBride, Clinton McKinven-Copus, Jeffrey Stege Members Absent: Dave Carlson Others: T. Eftaxiadis (BRA Consultant), Ed Bradford (BRA Administrator), Denise Blakeslee (BRA Recording Secretary) APPROVAL OF AGENDA Motion by Don Kuk, seconded by Steve Brower that the agenda be amended to include three items as follows:  Balance Sheet and Revenue/Expenditures as of April 30, 2014  2014 Projected Budget  2015 Proposed Budget With a Voice Vote this motion passed unanimously APPROVAL OF MINUTES Motion by Don Kuk, seconded by Marlene McBride that the minutes of the January 28, 2014 Brownfield Redevelopment Authority Meeting be approved as prepared. With a Voice Vote this motion passed unanimously PUBLC HEARING None City of Manistee Brownfield Redevelopment Authority Meeting Minutes of April 29, 2014 Page 1 FINANCIAL REPORTS Approval of Invoices – Members reviewed the summary of invoices submitted for payment. MOTION by Steve Brower, seconded by Don Kuk to approve payment of invoices as follows: INVOICE INVOICE INVOICE VENDOR NAME SERVICE DESCRIPTION DATE NUMBER AMOUNT EDR 02/26/14 3863221 $250.00 EPA Grant - HAZARDOUS; North Channel Phase I ESA ECI 01/13/14 CMBRA-1312H $191.25 EPA Grant - HAZARDOUS; Remedial Planning, Brownfield Planning, Project Mgmt (Veterans Memorial Park, Manistee Plating, MNST Iron Works) EDR 04/03/14 3893984 $350.00 EPA Grant - HAZARDOUS; Hokanson Phase I ESA ECI 02/13/14 CMBRA-1401H $935.00 EPA Grant - HAZARDOUS; Phase I/II ESAs, Remedial Planning, Program Mgmt (Douglas Park, Veterans Memorial Park, Hokanson) ECI 02/13/14 CMBRA-1401P $612.25 EPA Grant - PETROLEUM; Technical Program Mgmt Northern 03/30/14 2014-67 $1,200.00 EPA Grant -HAZARDOUS; North Analytical Channel Asbestos/Lead Surveys Services ECI 03/03/14 CMBRA-1402H $2,932.50 EPA Grant - HAZARDOUS; Phase II ESAs, Remedial Planning, Brownfield Planning, Program Mgmt (Douglas Park, Hokanson, North Channel, General Chemical, MNST Iron Works) ECI 03/03/14 CMBRA-1402P $913.75 EPA Grant - PETROLEUM; Brownfield Planning, Program Mgmt (Tuscan, MNST Iron Works)) Nordlund & 03/18/14 13509 $1,008.00 EPA Grant - HAZARDOUS; Structural Associates Safety Assessment (North Channel Outlet) TOTAL: $8,392.75 With a Voice Vote this motion passed unanimously. City of Manistee Brownfield Redevelopment Authority Meeting Minutes of April 29, 2014 Page 2 Balance Sheet and Revenue/Expenditures as of April 30, 2014 Ed Bradford prepared a Balance Sheet and Revenue/Expenditure report for the Brownfield Redevelopment Authority (attached). Mr. Bradford went through the report and answered questions. MOTION by Don Kuk, seconded by Jeff Stege to accept the Balance Sheet and Revenue/Expenditures as of April 30, 2014 as presented. With a Voice Vote this motion passed unanimously. 2014 Projected Budget Mr. Bradford prepared a 2014 Projected Budget for the Brownfield Redevelopment Authority. He went through each line item with the Directors and answered questions. MOTION by Don Kuk, seconded by Steve Brower to accept the 2014 Projected Budget as presented. With a Voice Vote this motion passed unanimously. 2015 Proposed Budget Mr. Bradford prepared a 2015 Budget for the Brownfield Redevelopment Authority. He went through each line item with the Directors and answered questions. Mr. Bradford noted that the budget can be amended as needed. MOTION by Don Kuk, seconded by Marlene McBride to accept the proposed 2015 Budget as presented. With a Voice Vote this motion passed unanimously. NEW BUSINESS US EPA Grant Status – T. Eftaxiadis updated the Brownfield Redevelopment Authority on the status of current projects including MDEQ Grants/Loans, USEPA Grants and Brownfield Plans from his memo dated April 24, 2014 (attached) and answered any questions from the Director. Director Kuk left the meeting at 2:40 pm PUBLIC COMMENTS AND COMMUNICATIONS None City of Manistee Brownfield Redevelopment Authority Meeting Minutes of April 29, 2014 Page 3 CORRESPONDENCE None STAFF REPORTS T. Eftaxiadis, BRA Consultant – Mr. Eftaxiadis spoke of the Brownfield Plan he was working on before the Hazardous Grant expiration, for the South Washington Corridor Area that includes the River Parc Place II and the North Channel Outlet properties, two adjacent vacant properties, and Veteran’s Memorial Park. Once the Plan is completed, it will require a public hearing; a Special Meeting of the BRA may need to be called. MEMBERS DISCUSSION Director McBride thanked Ed Bradford for his work on preparing the Budgets and Financial Plan. Chair McKinven-Copus thanked Ms. Blakeslee for her work and preparation of minutes. Director Beaver entered the meeting at 2:50 pm The Directors spoke of succession planning for staff and how the records are maintained. Mr. Bradford said that staff is working on scanning and archiving all materials for the BRA on Laserfische. The next regular meeting of the Brownfield Redevelopment Authority will be held on July 29, 2014 ADJOURNMENT Motion by Frank Beaver, seconded by Steve Brower that the meeting be adjourned. MOTION PASSED UNANIMOUSLY. Meeting adjourned at 2:54 pm MANISTEE CITY BROWNFIELD REDEVLOPMENT AUTHORITY ____________________________________ Denise J. Blakeslee, Recording Secretary City of Manistee Brownfield Redevelopment Authority Meeting Minutes of April 29, 2014 Page 4 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of April 29, 2014 Page 5 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of April 29, 2014 Page 6 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of April 29, 2014 Page 7 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of April 29, 2014 Page 8 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of April 29, 2014 Page 9 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of April 29, 2014 Page 10 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of April 29, 2014 Page 11  CITY OF MANISTEE BROWNFIELD REDEVELOPMENT AUTHORITY SUMMARY OF INVOICES SUBMITTED FOR PAYMENT REPORTING April 24, 2014 through XXXXXXXXX PERIOD: As of: 06/27/14 VENDOR NAME INVOICE INVOICE NUMBER INVOICE SERVICE DESCRIPTION DATE AMOUNT EDR 03/31/14 3896513 $55.00 EPA Grant -HAZARDOUS; High School Area (no Sanborns) Eftaxiadis Consulting Inc 05/13/14 CMBRA-ESAs-H $4,000.00 EPA Grant - HAZARDOUS; Phase I ESAs for North Channel and Hokanson (lump Sum) Abonmarche 05/20/14 108845 $750.00 EPA Grant -HAZARDOUS; Survey for North Channel BEA & BRA Plan Eftaxiadis Consulting Inc 04/24/14 CMBRA-1403H $2,465.00 EPA Grant - HAZARDOUS; Phase II ESA/BEA (North Channel), Brownfield Planning (NCO), Grant mgmt NTH Consultants 05/20/14 594411 $7,061.78 EPA Grant -HAZARDOUS; Phase II ESA North Channel Fibertec Environmental 05/30/14 110132 $1,185.00 EPA Grant -HAZARDOUS; Supplemental Phase II ESA Lab Services for North Channel Eftaxiadis Consulting Inc 04/24/14 CMBRA-1403P $1,168.75 EPA Grant - PETROLEUM; Grant mgmt and closeout Eftaxiadis Consulting Inc 06/13/14 CMBRA-1405H $2,911.25 EPA Grant - HAZARDOUS; Phase II ESA/BEA (North Channel), Outreach, Program mgmt NTH Consultants Ltd 06/23/14 594912 $1,200.00 EPA Grant - HAZARDOUS; BEA (North Channel) Eftaxiadis Consulting Inc 06/13/14 CMBRA-1405 $1,763.75 Technical Support Filer Twp Dump, 334 River, MDEQ Loan, BRA Assist. Eftaxiadis Consulting Inc 06/27/14 CMBRA-1406H $2,358.75 EPA Grant - HAZARDOUS; Phase II ESA/BEA (North Channel), Outreach, Program mgmt and Closeout NTH Consultants Ltd 06/23/14 594911 $1,125.00 EPA Grant - HAZARDOUS; Phase II ESA (North Channel) TOTAL: $26,044.28  BALANCE SHEET Page: 1 7/24/2014 City of Manistee 4:03 pm As of: 6/30/2014 (PFY) Balances Fund: 243 - BROWNFIELD REDEVELOPMENT AUTHO Assets 001.000 Cash 26,623.08 017.000 MBIA Mi Class Inv 0.00 040.000 AR - Invoices 9,140.09 084.000 Due From Other Funds 0.00 Total Assets 35,763.17 Liabilities 202.000 Accounts Payable 0.00 203.000 Accrued Payables 0.00 214.000 Due To Other Funds 0.00 Total Liabilities 0.00 Reserves/Balances 390.000 Fund Balance 8,214.58 398.000 Change in Fund Balance 27,548.59 Total Reserves/Balances 35,763.17 Total Liabilities & Balances 35,763.17  REVENUE/EXPENDITURE REPORT Page: 1 7/24/2014 City of Manistee 4:02 pm For the Period: 7/1/2013 to 6/30/2014 Original Bud. Amended Bud. YTD Actual CURR MTH Encumb. YTD UnencBal % Bud Fund: 243 - BROWNFIELD REDEVELOPMENT AUTHO Revenues Dept: 000 485.000 Permits 0.00 0.00 0.00 0.00 0.00 0.00 0.0 501.000 Federal Grant 0.00 0.00 0.00 0.00 0.00 0.00 0.0 539.000 State Grant Revenue 0.00 0.00 44,127.75 15,321.00 0.00 -44,127.75 0.0 626.000 Charge for Service 0.00 0.00 0.00 0.00 0.00 0.00 0.0 664.000 Interest Income 0.00 0.00 0.00 0.00 0.00 0.00 0.0 676.000 Reimbursement 0.00 0.00 9,140.09 0.00 0.00 -9,140.09 0.0 699.000 Transfers In 0.00 0.00 245.40 0.00 0.00 -245.40 0.0 Dept: 000 0.00 0.00 53,513.24 15,321.00 0.00 -53,513.24 0.0 Revenues 0.00 0.00 53,513.24 15,321.00 0.00 -53,513.24 0.0 Expenditures Dept: 000 799.000 Miscellaneous Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.0 801.000 Professional Services 0.00 0.00 2,210.00 1,317.50 0.00 -2,210.00 0.0 820.000 Administration 0.00 0.00 0.00 0.00 0.00 0.00 0.0 900.000 Printing & Publishing 0.00 0.00 0.00 0.00 0.00 0.00 0.0 970.000 Capital Outlay 0.00 0.00 0.00 0.00 0.00 0.00 0.0 988.000 Grant Expense - Land Improveme 0.00 0.00 0.00 0.00 0.00 0.00 0.0 999.000 Transfers Out 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Dept: 000 0.00 0.00 2,210.00 1,317.50 0.00 -2,210.00 0.0 Dept: 691 MDEQ Loan 801.000 Professional Services 0.00 0.00 0.00 0.00 0.00 0.00 0.0 964.000 Refunds 0.00 0.00 0.00 0.00 0.00 0.00 0.0 990.000 American Materials MDEQ Loan 0.00 0.00 9,140.09 0.00 0.00 -9,140.09 0.0 MDEQ Loan 0.00 0.00 9,140.09 0.00 0.00 -9,140.09 0.0 Dept: 692 MDEQ Grant 801.000 Professional Services 0.00 0.00 0.00 0.00 0.00 0.00 0.0 MDEQ Grant 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Dept: 693 334 River St Grant 801.000 Professional Services 0.00 0.00 14,614.56 0.00 0.00 -14,614.56 0.0 334 River St Grant 0.00 0.00 14,614.56 0.00 0.00 -14,614.56 0.0 Expenditures 0.00 0.00 25,964.65 1,317.50 0.00 -25,964.65 0.0 Grand Total Net Effect: 0.00 0.00 27,548.59 14,003.50 0.00 -27,548.59 KEY 1. River Parc Place II LLC Parcel #51-211-100-05 2. North Channel Investors LLC Parcel #51-211-100-02 3. Former Groves Property Parcel #51-211-100-03 4. Former Groves Property Parcel #51-211-100-01 South Washington Area 5. City of Manistee Parcel #51-211-105-01 6. City of Manistee Parcel #51-101-350-01 4 3 2 6 1 3 5