Brownfield Redevelopment Authority

MANISTEE CITY BROWNFIELD REDEVELOPMENT AUTHORITY Meeting of October 27, 2015 2 pm - Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan AGENDA I Call to Order II Roll Call III Approval of Agenda At this time the Brownfield Redevelopment Authority can take action to approve the October 27, 2015 Agenda. IV Approval of Minutes At this time Brownfield Redevelopment Authority can take action to approve the July 28, 2015 meeting Minutes. V Public Hearing VI Financial Reports Approval of Invoices At this time the Brownfield Redevelopment Authority will review the summary of paid invoices. Financial Statements Finance Director Ed Bradford will give a financial status update on the Brownfield Redevelopment Authority Funds. VII New Business Project Updates Staff will update the Brownfield Redevelopment Authority on the status of current projects. Schedule Meeting Dates 2016 The City of Manistee Brownfield Redevelopment Authority By Laws requires that quarterly meetings be held (January, April, July and October). This past year the Authority has met on the fourth Tuesday of the month at 2:00 pm in the Council Chambers. 1|P age  At this time the Brownfield Redevelopment Authority will take action to schedule their meetings for 2016. VIII Old Business IX Public Comments and Communications At this time the Chair will ask if there are any public comments. X Correspondence At this time the Chair will ask if any correspondence has been received to be read into the record. XI Staff Reports At this time the Chair will ask Staff for their report. XII Members Discussion At this time the Chair will ask members of the Brownfield Redevelopment Authority if they have any items they want to discuss. XIII Adjournment 2|P age  Planning & Zoning 231.398.2805 Fax 231.723-1546 MEMORANDUM www.manisteemi.gov TO: Brownfield Redevelopment Authority Directors FROM: Denise Blakeslee Planning & Zoning DATE: October 23, 2015 RE: October 27, 2015 Brownfield Redevelopment Authority Meeting Directors, the next meeting of the Brownfield Redevelopment Authority will be on Tuesday, October 27, 2015 at 2 pm in the Council Chambers. We have the following items on the Agenda. Approval of Invoices – At this time the Brownfield Redevelopment Authority will review the summary of paid invoices. Financial Statements - Finance Director Ed Bradford will give a financial status update on the Brownfield Redevelopment Authority Funds. Project Updates - Staff will update the Brownfield Redevelopment Authority on the status of current projects. Schedule Meeting Dates 2016 - The City of Manistee Brownfield Redevelopment Authority By Laws requires that quarterly meetings be held (January, April, July and October). This past year the Authority has met on the fourth Tuesday of the month at 2:00 pm in the Council Chambers. Oath of Office/Section 6 Conflict of Interest - Members that were not present at the January and April meeting will be administered their Oath of Office and read and sign a Section 6 Conflict of Interest. Lighthouse Park - Staff will update the Authority on the sampling for contamination at Lighthouse Park. If you are unable to attend the meeting please call me at 398.2805.  MANISTEE CITY BROWNFIELD REDEVELOPMENT AUTHORITY 70 Maple Street Manistee, MI 49660 MEETING MINUTES July 28, 2015 A meeting of the Manistee City Brownfield Redevelopment Authority was held on July 28, 2015 at 2pm in the Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan. Meeting was called to order at 2:04 pm by Vice Chair Donald Kuk Roll Call: Members Present: Steve Brower, Dave Carlson, Donald Kuk, Marlene McBride, Jeffrey Stege Members Absent: W. Frank Beaver (excused), Clinton McKinven-Copus (excused) Others: T. Eftaxiadis (BRA Consultant), Ed Bradford (BRA Administrator), Denise Blakeslee (BRA Recording Secretary) and others APPROVAL OF AGENDA Motion by Dave Carlson, seconded by Steve Brower that the agenda be approved as prepared. With a Voice Vote this motion passed unanimously. APPROVAL OF MINUTES Motion by Steve Brower, seconded by Marlene McBride that the minutes of the April 28, 2015 Brownfield Redevelopment Authority meeting be approved as prepared. With a Voice Vote this motion passed unanimously. PUBLC HEARING None FINANCIAL REPORTS Approval of Invoices No invoices this quarter City of Manistee Brownfield Redevelopment Authority Meeting Minutes of July 28, 2015 Page 1 Financial Statements Finance Director Ed Bradford reviewed the Balance Sheet and Revenue/Expenditure Report with the Directors (attached). NEW BUSINESS Discussion of Lighthouse Park T. Eftaxiadis spoke to the Directors about the concern about potential contamination at Lighthouse Park. There are several other communities that have wooden playground structures that were constructed at the same time where they have found arsenic contamination in the wood chips. After a request was received from the DPW Director and Interim City Manager he contacted some communities and the MDEQ about the matter. At the City DPW’s request, and in consultation with MDEQ, T Eftaxiadis developed a Work Plan to collect samples of the wood used in the playground structure, woodchips and shallow soil at several locations at the park and analyze it for arsenic, copper and chromium. The sampling and analysis will be performed by Compliance Inc., an environmental consulting firm; T Eftaxiadis will provide liaison and oversight of the work. Compliance Inc. plans to perform the testing tomorrow; preliminary results are expected within approximately ten days. Once the report is received they will determine if more detailed testing is needed using the extra samples that will be collected tomorrow and held for testing, if needed. The results of the testing will determine how to proceed and if needed, coordinate actions with the MDEQ. Initial sampling, analysis and reporting is expected to cost about $4, 500, additional testing may cost an additional $2,000. MOTION by Steve Brower, seconded by Marlene McBride that the Brownfield Redevelopment Authority authorizes the Brownfield Administrator to use monies in the fund for third party sampling and analytical work to assess the presence of heavy metals potentially present at Lighthouse Park, in an amount not to exceed $7,000 without additional authorization. With a voice vote motion passed unanimously. Project Update T. Eftaxiadis reviewed the staff report that was submitted (attached). OLD BUSINESS Discussion on Fees for Assistance to Developers The Authority discussed how and when fees will be charged for assisting developers and redevelopers on various projects and how to establish fee amounts. Staff was directed at the April meeting to work on a document that can be used to determine fees for assisting with redevelopment inquiries. The Directors reviewed the proposed fee policy and schedule. MOTION by Jeff Stege, seconded by Dave Carlson that the Brownfield Redevelopment Authority authorizes the Brownfield Director to use the attached fee schedule for assistance to developers. City of Manistee Brownfield Redevelopment Authority Meeting Minutes of July 28, 2015 Page 2 With a voice vote motion passed unanimously PUBLIC COMMENTS AND COMMUNICATIONS No public in attendance CORRESPONDENCE No Correspondence was received. STAFF REPORTS Council Presentation Ed Bradford and T. Eftaxiadis discussed the annual report that was given to City Council on June 2, 2015 reporting the Brownfield Redevelopment Authority’s activities this past year. Denise Blakeslee spoke to the Directors about the Redevelopment Ready Communities Program. Next year the members of the Brownfield Redevelopment Authority will be asked to attend the annual meeting with City Council and various Boards and Commissions. MEMBERS DISCUSSION Director Carlson spoke about how exciting it is to see what is happening on River Street and the need to educate the property owners on various programs available. The next regular meeting of the Brownfield Redevelopment Authority will be held on October 27, 2015. ADJOURNMENT Motion by Marlene McBride, seconded by Dave Carlson that the meeting be adjourned. MOTION PASSED UNANIMOUSLY. Meeting adjourned at 3:17 pm MANISTEE CITY BROWNFIELD REDEVLOPMENT AUTHORITY ____________________________________ Denise J. Blakeslee, Recording Secretary City of Manistee Brownfield Redevelopment Authority Meeting Minutes of July 28, 2015 Page 3 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of July 28, 2015 Page 4 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of July 28, 2015 Page 5 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of July 28, 2015 Page 6 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of July 28, 2015 Page 7 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of July 28, 2015 Page 8  CITY OF MANISTEE BROWNFIELD REDEVELOPMENT AUTHORITY SUMMARY OF INVOICES SUBMITTED FOR PAYMENT REPORTING PERIOD: July 1, 2015 through October 23, 2015 VENDOR NAME DATE INVOICE NUMBER INVOICE AMOUNT SERVICE DESCRIPTION Eftaxiadis Consulting Inc. 07/10/15 CMBRA-1506 $1,445.00 Brownfield/Consulting Services Eftaxiadis Consulting Inc. 08/05/15 CMBRA-1507 $1,275.00 Consulting Services Fibertec Environmental Service 09/01/15 INV69045-01 $1,239.00 Lighthouse Park/Metal 09/01/15 INV69228-01 $294.00 Lighthouse Park/Metal Compliance Inc. 09/01/15 46486 $2,560.25 Lighthouse Park/Materials Fibertec Environmental Service 09/02/15 INV69045-02 $210.00 Hexavalent Chromium Solid – Lighthouse Park Fibertech Environmental Service 09/10/15 INV69045-03 $284.00 SPLP As – Lighthouse Park TOTAL: $7,307.25  REVENUE/EXPENDITURE REPORT Page: 1 City of Manistee 10/22/2015 For the Period: 7/1/2015 to 9/30/2015 5:28 pm Original Bud. Amended Bud. YTD Actual CURR MTH Encumb. YTD UnencBal % Bud Fund: 243 - BROWNFIELD REDEVELOPMENT AUTHO Revenues Dept: 000 485.000 Permits Permits 0.00 0.00 0.00 0.00 0.00 0.00 0.0 501.000 Federal Grant Federal Grant 0.00 0.00 0.00 0.00 0.00 0.00 0.0 539.000 State Grant Revenue State Grant Revenue 0.00 0.00 0.00 0.00 0.00 0.00 0.0 626.000 Charge for Service Charge for Service 0.00 0.00 0.00 0.00 0.00 0.00 0.0 664.000 Interest Income Interest Income 0.00 0.00 0.00 0.00 0.00 0.00 0.0 676.000 Reimbursement Reimbursement 0.00 0.00 0.00 0.00 0.00 0.00 0.0 699.000 Transfers In Transfers In 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Dept: 000 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Revenues 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Expenditures Dept: 000 799.000 Miscellaneous Expense Miscellaneous Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.0 801.000 Professional Services 355142 07/10/2015 AP EFTAXIADIS CONSULTING LLC Brownfield/Consulting Services 1,445.00 INV#: CMBRA-1506 83703 355143 08/05/2015 AP EFTAXIADIS CONSULTING LLC Consulting Service 1,275.00 INV#: CMBRA-1507 83704 357755 09/01/2015 AP FIBERTEC ENVIRONMENTAL SERVICE Lighthouse Park - Metal 1,239.00 INV#: INV69045-01 84106 357754 09/01/2015 AP FIBERTEC ENVIRONMENTAL SERVICE Lighthouse Park - Metal 294.00 INV#: INV69228-01 84105 357723 09/01/2015 AP COMPLIANCE INC Lighthouse Park Materials 2,560.25 INV#: 46486 84074 359275 09/02/2015 AP FIBERTEC ENVIRONMENTAL SERVICE Hexavalent Chromium Solid - 210.00 INV#: INV69045-02 84780 359274 09/10/2015 AP FIBERTEC ENVIRONMENTAL SERVICE SPLP As - Lighthouse Park 284.00 INV#: INV69045-03 84779 Professional Services 0.00 0.00 7,307.25 4,587.25 0.00 -7,307.25 0.0 820.000 Administration Administration 0.00 0.00 0.00 0.00 0.00 0.00 0.0 900.000 Printing & Publishing Printing & Publishing 0.00 0.00 0.00 0.00 0.00 0.00 0.0 970.000 Capital Outlay - under $5,000 Capital Outlay - under $5,000 0.00 0.00 0.00 0.00 0.00 0.00 0.0 988.000 Grant Expense - Land Improveme Grant Expense - Land Improveme 0.00 0.00 0.00 0.00 0.00 0.00 0.0 999.000 Transfers Out Transfers Out 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Dept: 000 0.00 0.00 7,307.25 4,587.25 0.00 -7,307.25 0.0 Dept: 691 MDEQ Loan 801.000 Professional Services  REVENUE/EXPENDITURE REPORT Page: 2 City of Manistee 10/22/2015 For the Period: 7/1/2015 to 9/30/2015 5:28 pm Original Bud. Amended Bud. YTD Actual CURR MTH Encumb. YTD UnencBal % Bud Fund: 243 - BROWNFIELD REDEVELOPMENT AUTHO Expenditures Dept: 691 MDEQ Loan Professional Services 0.00 0.00 0.00 0.00 0.00 0.00 0.0 964.000 Refunds Refunds 0.00 0.00 0.00 0.00 0.00 0.00 0.0 990.000 American Materials MDEQ Loan American Materials MDEQ Loan 0.00 0.00 0.00 0.00 0.00 0.00 0.0 MDEQ Loan 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Dept: 692 MDEQ Grant 801.000 Professional Services Professional Services 0.00 0.00 0.00 0.00 0.00 0.00 0.0 MDEQ Grant 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Dept: 693 334 River St Grant 801.000 Professional Services Professional Services 0.00 0.00 0.00 0.00 0.00 0.00 0.0 334 River St Grant 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Expenditures 0.00 0.00 7,307.25 4,587.25 0.00 -7,307.25 0.0 Net Effect for BROWNFIELD REDEVELOPMENT AUTHO 0.00 0.00 -7,307.25 -4,587.25 0.00 7,307.25 Change in Fund Balance: -7,307.25