Brownfield Redevelopment Authority

MANISTEE CITY BROWNFIELD REDEVELOPMENT AUTHORITY Meeting of August 2, 2016 2 pm - Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan AGENDA I Call to Order II Roll Call III Approval of Agenda At this time the Brownfield Redevelopment Authority can take action to approve the August 2, 2016 agenda. IV Approval of Minutes At this time Brownfield Redevelopment Authority can take action to approve the June 7, 2016 meeting minutes. V Public Hearing VI New Business Site Visit – 334 River Street Members of the Brownfield Redevelopment Authority will perform a site visit at 334 River Street. 2015 TIF Capture for 334 River Street Staff will discuss the 2015 TIF Capture for 334 River Street. At this time the Brownfield Authority could take action to approve 2015 distribution of funds. Consideration of Fiscal Year 2017 Brownfield Redevelopment Authority Budget Staff will present a budget for 2017 for consideration At this time the Brownfield Authority could take action to approve the fiscal year 2017 Brownfield Redevelopment Authority Budget. VII Financial Reports Approval of Invoices No new invoices 1|P age  Financial Statements Finance Director Ed Bradford will give a financial status update on the Brownfield Redevelopment Authority Funds. Project Updates Staff will update the Brownfield Redevelopment Authority on the status of current projects. VIII Old Business Oath of Office/Section 6 Conflict of Interest Annually the Brownfield Redevelopment Authority members will take an Oath of Office and agree to abide by Section 6 Conflict of Interest of the By-Laws of the City of Manistee Brownfield Redevelopment Authority. At this time the members of the Brownfield Redevelopment Authority who previously have not taken their Oath of Office will their oath and agree to abide by Section 6 Conflict of Interest of the By-Laws of the City of Manistee Brownfield Redevelopment Authority. IX Public Comments and Communications At this time the Chair will ask if there are any public comments. X Correspondence At this time the Chair will ask if any correspondence has been received to be read into the record. XI Staff Reports At this time the Chair will ask Staff for their report. XII Members Discussion At this time the Chair will ask members of the Brownfield Redevelopment Authority if they have any items they want to discuss. XIII Adjournment 2|P age  Planning & Zoning 231.398.2805 Fax 231.723-1546 MEMORANDUM www.manisteemi.gov TO: Brownfield Redevelopment Authority Directors FROM: Denise Blakeslee, Planning & Zoning Administrator DATE: July 27, 2016 RE: August Meeting The next meeting of the Brownfield Redevelopment Authority Meeting will be on Tuesday, August 2, 2016. We will welcome new member Meagan Kempf! The meeting will begin at City Hall at 2 pm and after the meeting is called to order and approval of agenda and minutes is completed, you will be leaving for a Site Visit of 334 River Street. This site visit will also be attended by members of the Historic District Commission. Plans are to walk down to the site, individuals may drive down to the site if needed. After the site visit is over, you will return to City Hall to complete the rest of the meeting. If you are unable to attend the meeting please call me at 398.2805.  MANISTEE CITY BROWNFIELD REDEVELOPMENT AUTHORITY 70 Maple Street Manistee, MI 49660 MEETING MINUTES June 7, 2016 A meeting of the Manistee City Brownfield Redevelopment Authority was held on June 7, 2016 at 2pm in the Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan. Meeting was called to order at 2:00 pm by Vice Chair Don Kuk ROLL CALL Members Present: Steve Brower, Donald Kuk, Marlene McBride, Jeffrey Stege Members Absent: W. Frank Beaver (excused), Dave Carlson Clinton McKinven-Copus (excused) Others: T. Eftaxiadis (BRA Consultant), Ed Bradford (BRA Administrator), Denise Blakeslee (BRA Recording Secretary) APPROVAL OF AGENDA Motion by Steve Brower, seconded by Jeff Stege that the agenda be approved as prepared. With a Voice Vote this motion passed unanimously. APPROVAL OF MINUTES Motion by Steve Brower, seconded by Marlene McBride that the minutes of the February 9, 2016 Brownfield Redevelopment Authority Meeting be approved as prepared. With a Voice Vote this motion passed unanimously. PUBLC HEARING None FINANCIAL REPORTS Approval of Invoices Approval of Invoices – Members reviewed the summary of paid invoices. City of Manistee Brownfield Redevelopment Authority Meeting Minutes of June 7, 2016 Page 1 VENDOR NAME DATE INVOICE INVOICE SERVICE DESCRIPTION NUMBER AMOUNT Eftaxiadis Consulting 1/18/16 CMBRA-1412 510.00 Misc. Technical Services; H&K Inc. Redevelopment Assistance; 318 River Street Redevelopment Assistance Eftaxiadis Consulting 3/2/16 CMBRA-1602 807.50 Misc. Technical Services; H&K Inc. Redevelopment; 305 River Street Redevelopment; Joslin Cove TIF Mgmt; 334 River Street TIF Mgmt TOTAL: $1,317.50 MOTION by Marlene McBride, seconded by Jeff Stege to approve previously paid invoices. With a Voice Vote this motion passed unanimously. BRA Financing BRA Administrator Ed Bradford reviewed the Balance Sheet and Revenue/Expenditure Report with the Directors (attached). He noted that he needs to further review the Real and Personal Property tax portion of the Revenue/Expenditure Report. MOTION by Steve Brower, seconded by Jeff Stege to approve the Balance Sheet and Revenue/Expenditure Report and that Ed Bradford will further review the Real and Personal Property tax portion of the Revenue/Expenditure Report and report back to the Directors. With a Voice Vote this motion passed unanimously NEW BUSINESS Review of Responsibilities – South Washington Area Redevelopment Project Ed Bradford and T. Eftaxiadis discussed the responsibilities of the City of Manistee Brownfield Redevelopment Authority as well as those of the City and the Private Developer as detailed in the Development and Reimbursement Agreement (D&RA) for the South Washington Area Redevelopment Project. Discussion focused around the following portions of the agreement: 2.1 (a) Owner initiates River Parc Place (RRP) construction w/i 3 months of singed D&RA 2.1 (b) Owner initiates North Channel Outlet (NCO) construction w/i 6 months of RPP completion 2.1 (c) Owner initiates Short Street Retaining Wall construction w/i 3 months of signed D&RA 2.1 (e) City initiates waters supply, sidewalk and curb cuts construction w/i 3 months of signed D&RA 2.1 (f) City initiates sanitary sewer construction w/i 3 months of Owner initiation of Phase III 2.4 (a) CMBRA, MDEQ, MSF approval of Act 381 Work Plan 2.7 CMBRA access to Owner and City properties and work 2.8 OPRA abatement award by City for NCO City of Manistee Brownfield Redevelopment Authority Meeting Minutes of June 7, 2016 Page 2 3.2 (g) Public easement agreements by City/Owner 3.2. (i) Zoning approvals for City and Owner developments 4.3 CMBRA retaining of “contract manager” 5.1. (a) Approval by CMBRA of City and Owner project budgets prior to work commencement 5.1. (b) Submittal of City and Owner expenses for CMBRA approval w/i one year of expenditure T. Eftaxiadis entered the meeting 2:20 pm 6.6 City and Owner provide CMBRA with Contractor’s non-employee statement 6.9 City and Owner provide CMBRA waste disposal manifests 6.11 City and Owner provide CMBRA with Contractor’s insurance policies 6.12 City and Owner provide CMBRA with Contractor’s indemnification statements Mr. Bradford and Mr. Eftaxiadis discussed section 5.1 (a) of the agreement in more detail with the Directors and asked if the process could be expedited by appointing Mr. Bradford to review the budget against the 381 Work Plan and then report/submit the information to the directors at the next regular meeting. This would eliminate the need to hold special meetings. MOTION by Jeff Stege, seconded by Marlene McBride that the City of Manistee Brownfield Redevelopment Authority delegates to Ed Bradford to review the budget against the 381 Work Plan as required under Section 5.1 (a) of the Development & Reimbursement Agreement and report back to the Directors at the next regular meeting. With a Voice Vote this motion passed unanimously Steve Brower left the meeting at 2:30 pm Project Update T. Eftaxiadis spoke to the Directors about Edgewater (f.k.a. River Parc). The contractor has mobilized, and any work that can be done not related to the grant, will begin this week. Both he and Mr. Bradford will be giving their annual report to City Council this evening; he reviewed the presentation with the Directors. Ed Bradford spoke to the Directors about the Joslin Cove Brownfield project. This project started under a County Brownfield Plan, with Development Agreements between the Developer and the County BRA, as well as between the Developer and the City. A meeting was held this past week to discuss the process of amending the Brownfield plan and negotiating a new Development Agreement between the City, Developer and County RA. OLD BUSINESS Oath of Office/Section 6 Conflict of Interest - Director Stege took the Oath of Office and agreed to abide by Section 6 Conflict of Interest of the Bylaws of the City of Manistee Brownfield Redevelopment Authority. PUBLIC COMMENTS AND COMMUNICATIONS City of Manistee Brownfield Redevelopment Authority Meeting Minutes of June 7, 2016 Page 3 None CORRESPONDENCE None STAFF REPORTS Denise Blakeslee, Recording Secretary – has contacted Jim Mathews about his project and working on scheduling a walk through. Members of the BRA will be invited. The next regular meeting of the Brownfield Redevelopment Authority will be held on July 5, 2016. ADJOURNMENT Motion by Marlene McBride, seconded by Jeff Stege that the meeting be adjourned. MOTION PASSED UNANIMOUSLY. Meeting adjourned at 3:04 pm MANISTEE CITY BROWNFIELD REDEVLOPMENT AUTHORITY ____________________________________ Denise J. Blakeslee, Recording Secretary City of Manistee Brownfield Redevelopment Authority Meeting Minutes of June 7, 2016 Page 4 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of June 7, 2016 Page 5 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of June 7, 2016 Page 6 City of Manistee 2016-2017 Budget Brownfield Redevelopment Authority 243 Brownfield Authority Actual Actual Budget Projected Proposed 2014 2015 2016 2016 2017 Notes 402.000 Real & Personal Property Tax $0 $0 $0 $0 $0 501.000 Federal Grant 0 0 0 0 0 539.000 State Grants 44,128 0 0 0 0 626.000 Charge for Service 0 0 8,000 0 3,000 Various applicants 676.000 Reimbursement 9,140 9,140 9,140 9,140 9,140 American Materials loan 699.000 Operating Transfer In 245 0 0 0 0 Total Revenues $53,513 $9,140 $17,140 $9,140 $12,140 000 Brownfield Authority 728.000 Operating Expense $0 $0 $0 $75 100 799.000 Miscellaneous Expense $0 $0 $0 $0 $0 801.000 Professional Services 2,210 5,601 12,000 11,189 5,000 Eftaxiadis, LLC (various) 820.000 Administration 0 0 4,000 0 4,000 City staff time 860.000 Travel & Training Expense 0 0 0 0 0 900.000 Printing & Publishing 0 112 200 112 200 970.000 Capital Outlay 0 0 0 0 0 999.000 Transfer Out 0 0 0 0 0 Subtotal Brownfield Authority $2,210 $5,714 $16,200 $11,301 $9,200 691 MDEQ Loan 799.000 Miscellaneous Expense $0 $0 $0 $0 $0 990.000 American Materials Loan 9,140 9,140 9,140 9,140 9,140 American Materials loan 801.000 Professional Services 0 0 0 0 0 820.000 Administration 0 0 0 0 0 860.000 Travel & Training Expense 0 0 0 0 0 900.000 Printing & Publishing 0 0 0 0 0 970.000 Capital Outlay 0 0 0 0 0 999.000 Transfer Out 0 0 0 0 0 Subtotal Brownfield Authority $9,140 $9,140 $9,140 $9,140 $9,140 334 River Street 799.000 Miscellaneous Expense $0 $0 $0 $0 801.000 Professional Services 14,615 0 0 0 820.000 Administration 0 0 0 0 860.000 Travel & Training Expense 0 0 0 0 900.000 Printing & Publishing 0 0 0 0 970.000 Capital Outlay 0 0 0 0 Subtotal 334 River Street $14,615 $0 $0 $0 Total Expenses $25,965 $25,340 $20,441 $18,340 TOTAL BROWNFIELD REDEVELOPMENT $27,548 -$8,200 -$11,301 -$6,200 Beginning Fund Balance $8,215 $35,763 $30,050 $18,748 Projected Ending Fund Balance $35,763 $30,050 $18,748 $12,548  REVENUE/EXPENDITURE REPORT Page: 1 7/26/2016 City of Manistee 10:35 am For the Period: 7/1/2015 to 6/30/2016 Original Bud. Amended Bud. YTD Actual CURR MTH Encumb. YTD UnencBal % Bud Fund: 243 - BROWNFIELD REDEVELOPMENT AUTHO Revenues Dept: 000 402.000 Real & Personal Property Tax 0.00 0.00 339.26 0.00 0.00 -339.26 0.0 485.000 Permits 0.00 0.00 0.00 0.00 0.00 0.00 0.0 501.000 Federal Grant 0.00 0.00 0.00 0.00 0.00 0.00 0.0 539.000 State Grant Revenue 0.00 0.00 0.00 0.00 0.00 0.00 0.0 626.000 Charge for Service 0.00 0.00 0.00 0.00 0.00 0.00 0.0 664.000 Interest Income 0.00 0.00 0.00 0.00 0.00 0.00 0.0 676.000 Reimbursement 0.00 0.00 9,140.09 0.00 0.00 -9,140.09 0.0 699.000 Transfers In 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Dept: 000 0.00 0.00 9,479.35 0.00 0.00 -9,479.35 0.0 Revenues 0.00 0.00 9,479.35 0.00 0.00 -9,479.35 0.0 Expenditures Dept: 000 728.000 SUPPLIES - Operating 0.00 0.00 74.65 39.95 0.00 -74.65 0.0 799.000 Miscellaneous Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.0 801.000 Professional Services 0.00 0.00 11,189.00 0.00 0.00 -11,189.00 0.0 820.000 Administration 0.00 0.00 0.00 0.00 0.00 0.00 0.0 900.000 Printing & Publishing 0.00 0.00 0.00 0.00 0.00 0.00 0.0 970.000 Capital Outlay - under $5,000 0.00 0.00 0.00 0.00 0.00 0.00 0.0 999.000 Transfers Out 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Dept: 000 0.00 0.00 11,263.65 39.95 0.00 -11,263.65 0.0 Dept: 691 MDEQ Loan 801.000 Professional Services 0.00 0.00 0.00 0.00 0.00 0.00 0.0 964.000 Refunds 0.00 0.00 0.00 0.00 0.00 0.00 0.0 990.000 American Materials MDEQ Loan 0.00 0.00 9,140.09 0.00 0.00 -9,140.09 0.0 MDEQ Loan 0.00 0.00 9,140.09 0.00 0.00 -9,140.09 0.0 Dept: 692 MDEQ Grant 801.000 Professional Services 0.00 0.00 0.00 0.00 0.00 0.00 0.0 MDEQ Grant 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Dept: 693 334 River St Grant 801.000 Professional Services 0.00 0.00 0.00 0.00 0.00 0.00 0.0 334 River St Grant 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Expenditures 0.00 0.00 20,403.74 39.95 0.00 -20,403.74 0.0 Grand Total Net Effect: 0.00 0.00 -10,924.39 -39.95 0.00 10,924.39  BALANCE SHEET Page: 1 7/26/2016 City of Manistee 10:41 am As of: 6/30/2016 Balances Fund: 243 - BROWNFIELD REDEVELOPMENT AUTHO Assets 001.000 Cash 19,125.28 017.000 MBIA Mi Class Inv 0.00 040.000 AR - Invoices 0.00 084.000 Due From Other Funds 0.00 Total Assets 19,125.28 Liabilities 202.000 Accounts Payable 0.00 203.000 Accrued Payables 0.00 214.000 Due To Other Funds 0.00 Total Liabilities 0.00 Reserves/Balances 390.000 Fund Balance 30,049.67 398.000 Change in Fund Balance -10,924.39 Total Reserves/Balances 19,125.28 Total Liabilities & Balances 19,125.28