City Council

PROCEEDINGS OF THE MANISTEE CITY COUNCIL – March 16, 2010 A regular meeting of the Manistee City Council was called to order by her honor, Mayor Ilona Haydon on Tuesday, March 16, 2010 at 7:00 p.m. in the City Hall Council Chambers, 70 Maple Street, followed by the Pledge of Allegiance. PRESENT: Colleen Kenny, Robert Hornkohl, Ilona Haydon, Hank Yonkman, Richard Mack, and Alan Marshall. ABSENT: 1‐Vacancy ALSO PRESENT: City Manager – Mitch Deisch, City Attorney – Bruce Gockerman, City Clerk – Michelle Wright, Community Development Director – Jon Rose, DPW Director – Jack Garber, Finance Director – Ed Bradford, Fire Chief – Sid Scrimger, and Police Chief – Dave Bachman. #10‐25 PUBLIC HEARING ON MICHIGAN NATURAL RESOURCES TRUST FUND GRANT APPLICATION. The purpose of this hearing is to afford an opportunity for all citizens to express opinions, ask questions, and discuss a proposed grant application to the Michigan Natural Resources Trust Fund to help fund Phase I improvements to Man‐Made Lake. City Council will take action on the request later this evening. Jon Rose gave a brief presentation on the proposed project. Cost of Phase I improvements is estimated at $550,000; MNRTF application for 75% of cost = $412,500; balance (25% match) = $137,500. Rose noted that the grant requires commitment from the City Council for the matching funds. He also noted that this would be done in the next fiscal year’s budget (2011‐2012). The public was then invited to speak on the Michigan Natural Resources Trust Fund grant application. No comments were received. Public Hearing closed at 7:06 p.m. #10‐26 PUBLIC HEARING ON LAND AND WATER CONSERVATION FUND GRANT APPLICATION. The purpose of this hearing is to afford an opportunity for all citizens to express opinions, ask questions, and discuss a proposed grant application to the Land and Water Conservation Fund to assist in the construction of a new Beach House at First Street Beach. City Council will take action on the request later in the meeting. Jon Rose noted that this project would be done in the next fiscal year’s budget (2011‐2012); gave a brief presentation on the proposed project; cost of the project is estimated at $350,000; grant funds = $100,000; balance = $250,000 which could also be partially funded by other grants. City Council Minutes Page 1 March 16, 2010 The public was then invited to speak on the Land and Water Conservation Fund grant application. No comments were received. Public Hearing closed at 7:09 p.m. CITIZEN COMMENTS ON AGENDA RELATED ITEMS. None received. #10‐27 CONSENT AGENDA. Consent agenda items include: ƒ Minutes ‐ March 2, 2010 ‐ Regular Meeting ƒ Payroll ‐ Feb. 22 – Feb. 28, 2010 ‐ $ 59,373.02 ‐ Mar. 1 – Mar. 7, 2010 ‐ $ 54,160.35 ‐ Mar. 8 – Mar. 14, 2010 ‐ $ 53,825.84 ƒ Cash Balances Report ‐ February 2010 ƒ Notification Regarding Next Work Session – March 23, 2010 A discussion will be conducted on the Refuse Request for Proposals; and such business as may come before the Council. MOTION by Hornkohl, second by Kenny to approve the Consent Agenda as stated. With a roll call vote this motion passed unanimously. AYES: Kenny, Hornkohl, Haydon, Yonkman, Mack, Marshall NAYS: None #10‐28 INTRODUCTION OF THE FISCAL YEAR 2010‐2011 BUDGET. Staff has prepared the proposed 2010‐2011 Fiscal Year Budget. City Manager Mitch Deisch and Finance Director Ed Bradford gave a brief introduction of their budget recommendations to City Council and the Community. Work session discussions are scheduled for March 30 (optional), April 6, April 12, April 27 and May 4 (optional), 2010; as well as a public hearing that is scheduled for April 20, 2010. Additional work sessions could be scheduled as necessary. By Charter, the budget must be approved by May 15, 2010. No action is required on this item. #10‐29 CONSIDERATION OF ENTERING INTO AN ELECTRICAL SERVICE PROVIDER CONTRACT. The City advertised for proposals for an Electrical Service Provider for City Hall and the Ramsdell Theatre. Seven proposals were received and the top three candidates were rated by a committee. The contract has been reviewed and approved by the City Attorney. City Council Minutes Page 2 March 16, 2010 The criteria for rating were cost, qualifications, similar experience, key personnel, response, and annual maintenance. The committee selected Top Line Electric LLC as the Electrical Service Provider. MOTION by Hornkohl, second by Kenny to authorize the Mayor and City Clerk to sign an agreement with Top Line Electric LLC as the Electrical Service Provider for the City of Manistee. With a roll call vote this motion passed unanimously. AYES: Kenny, Hornkohl, Haydon, Yonkman, Mack, Marshall NAYS: None #10‐30 CONSIDERATION OF ENTERING INTO A PLUMBING SERVICE PROVIDER CONTRACT. The City advertised for proposals for a Plumbing Service Provider for City Hall and the Ramsdell Theatre. Four proposals were received and the top two candidates were rated by a committee. The agreement has been reviewed and approved by the City Attorney. The criteria for rating were cost, markup, response, qualifications, key personnel and similar experience. The committee selected Personal Plumbing as the Plumbing Service Provider. MOTION by Mack, second by Hornkohl to authorize the Mayor and City Clerk to sign an agreement with Personal Plumbing as the Plumbing Service Provider for the City of Manistee. With a roll call vote this motion passed unanimously. AYES: Kenny, Hornkohl, Haydon, Yonkman, Mack, Marshall NAYS: None #10‐31 CONSIDERATION OF A RESOLUTION, MNRTF GRANT APPLICATION. The City of Manistee is making application to the Michigan Natural Resources Trust Fund for a grant to assist in Phase I Improvements to Man‐Made Lake. If the grant is awarded and accepted, the City is committing to a 25% grant match for Phase I Improvements. Earlier tonight a public hearing was held to allow the public to discuss and comment on the proposed grant application. MOTION by Hornkohl, second by Mack to authorize the Mayor and City Clerk to sign a Resolution supporting a grant application to the Michigan Natural Resources Trust Fund for Phase I Improvements to Man‐Made Lake. Lengthy discussion followed. With a roll call vote this motion failed, 2‐4. AYES: Hornkohl, Mack NAYS: Kenny, Haydon, Yonkman, Marshall City Council Minutes Page 3 March 16, 2010 #10‐32 CONSIDERATION OF A RESOLUTION, LAND AND WATER CONSERVATION FUND GRANT APPLICATION. The City of Manistee is making application to the Land and Water Conservation Fund for a grant to assist in the construction of a new Beach House at First Street Beach. If the grant is awarded and accepted, the City is committing to a grant match of $250,000. Earlier tonight a public hearing was held to allow the public to discuss and comment on the proposed grant application. MOTION by Yonkman, second by Marshall to authorize the Mayor and City Clerk to sign a Resolution supporting a grant application to the Land and Water Conservation Fund to assist in the construction of a new Beach House at First Street Beach. With a roll call vote this motion passed unanimously. AYES: Kenny, Hornkohl, Haydon, Yonkman, Mack, Marshall NAYS: None #10‐33 CONSIDERATION OF A RESOLUTION OF SUPPORT, ASIAN CARP PROTECTION. The City of St. Joseph has requested that the City of Manistee and other Great Lakes communities join them in passing a Resolution in Support of Protecting the Great Lakes from Asian Carp. The Manistee Harbor Commission has encouraged City Administration to take an active role in this endeavor. MOTION by Hornkohl, second by Mack to adopt a Resolution in Support of Protecting the Great Lakes from Asian Carp. Kenny disagreed with the wording “take all necessary precautions” in the resolution. MOTION by Kenny, second by Marshall to remove the word “all” (in the RESOLVED paragraph). With a roll call vote this motion passed unanimously. AYES: Kenny, Hornkohl, Haydon, Yonkman, Mack, Marshall NAYS: None Roll call was then taken on the original motion as follows: AYES: Kenny, Hornkohl, Haydon, Yonkman, Mack, Marshall NAYS: None #10‐34 CONSIDERATION OF A RESOLUTION OF SUPPORT, HIGH SPEED INTERNET SERVICE FOR MANISTEE COUNTY. The Alliance for Economic Success became involved in an initiative to bring last mile high speed internet service to Manistee County. Finance Director Ed Bradford is one of the members of the Leadership Team for this Broadband initiative. Agri‐Valley Broadband, Inc. will be submitting their application for funding support through American Recovery and Reinvestment Act (ARRA) for last mile high speed internet access which would include Manistee County. Council is being requested to lend their support to this application. City Council Minutes Page 4 March 16, 2010 MOTION by Mack, second by Kenny to adopt a Resolution in Support of the application for ARRA funding by Agri‐Valley Communications; that would bring last mile high speed internet capacity to Manistee County and the region. Brief discussion followed. With a roll call vote this motion passed unanimously. AYES: Kenny, Hornkohl, Haydon, Yonkman, Mack, Marshall NAYS: None #10‐35 A REPORT FROM THE CHAMBER OF COMMERCE. Ms. Melissa Reed reported on the activities of the Manistee County Chamber of Commerce and responded to questions the Council had regarding their activities. CITIZEN COMMENT. Roger Huckendubler read a letter on behalf of Shirley & Dick Baker, applauding the proposed budget. Dennis Skiera asked several questions in regards to the Assessor’s office; commented on several of his rental units in the City; and questioned the pension fund. Krista Miller asked for more detail on how the electrical service provider was selected. Kathy Fenstermacher asked if potential Council members could participate in budget discussions; and also commented on several budget items. Dale Hixenbaugh of the Salvation Army thanked the fire department for their service. Ed Tegler, Parks & Beautification Commission member, asked why none of the proposed grant projects were presented to the Parks & Beautification Commission. Tim Guenthardt, Stronach Township fire chief, commented on the proposed elimination of the fire chief position. Jo Hall thanked Council for including her in the budget process and asked who she should talk to for clarification on budget items. Reggie Asplet asked Council if they have considered the money that could be potentially lost through errors in assessments by a contract assessor. OFFICIALS AND STAFF. Scrimger thanked local fire departments, police and public works for their assistance on the fire on Fifth and Maple Streets. City Council Minutes Page 5 March 16, 2010 ADJOURN. MOTION to adjourn was made by Mack, second by Hornkohl. Meeting adjourned at 8:56 p.m. Michelle Wright CMC/CPFA City Clerk/Deputy Treasurer City Council Minutes Page 6 March 16, 2010