City Council

MANISTEE CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 2, 2013 – 7:00 P.M. – COUNCIL CHAMBERS I. Call to Order. a.) PLEDGE OF ALLEGIANCE. b.) ROLL CALL. II. Public Hearings. III. Citizen Comments on Agenda Related Items. IV. Consent Agenda. All agenda items marked with an asterisk (*) are on the consent agenda and considered by the City Manager to be routine matters. Prior to approval of the Consent Agenda, any member of Council may have an item from the Consent Agenda removed and taken up during the regular portion of the meeting. Consent agenda items include: V. Approval of Minutes. VI. a.) Approval of Payroll. b.) Cash Balances Report. XI. c.) Notification Regarding Next Work Session. d.) Consideration of a Resolution, Administrative Professionals Week and Day. At this time Council could take action to approve the Consent Agenda as presented. *V. Approval of Minutes. Approval of the minutes of the March 19, 2013 regular meeting as attached. CITY COUNCIL AGENDA – APRIL 2, 2013 PAGE 1 VI. Financial Report. *a.) APPROVAL OF PAYROLL. *b.) CASH BALANCES REPORT. VII. Unfinished Business. VIII. New Business. a.) CONSIDERATION OF RECOMMENDATIONS FROM THE COMPENSATION COMMISSION. Compensation for the Mayor and members of City Council is established based on procedures in the Charter, State Statute and local ordinance. A fundamental point in these requirements is that the Mayor and Council may not approve changes in their own levels of compensation. Any change in compensation must take effect after the terms of all current Council members have expired. Under established procedures, the City Council may not develop compensation rates even though the rates do not become effective during the term of the Council. Rates are developed by an independent Compensation Commission which only meets every other year. Procedurally, the Council may accept or reject the Compensation Commission’s recommendations, they may not be modified. If the Council rejects the recommendations, they are returned to the Compensation Commission for further consideration. If the recommendations are accepted, they will be implemented at the beginning of the year 2015, after all current Council terms have expired. The current salaries for the Mayor and City Council are $4,774 and $3,713 respectively. These rates have been in effect since January 2009. The Compensation Commission is recommending that these amounts be increased to $5,000 for the Mayor and $3,875 for Council. At this time Council could take action to accept the Compensation Commission’s recommendation to increase the salary for the Mayor and City Council effective January 1, 2015. b.) CONSIDERATION OF A RESOLUTION, ADVANCED LIFE SUPPORT TRANSPORT SERVICE BY THE MANISTEE FIRE DEPARTMENT. A part of the transition to Advanced Life Support service by the Fire Department requires a resolution of support by the Manistee City Council. CITY COUNCIL AGENDA – APRIL 2, 2013 PAGE 2  At this time Council could take action to approve a resolution adopting Advanced Life Support Transport as a level of service provided by the Manistee City Fire Department. IX. Notices, Communications, Announcements. a.) A REPORT FROM THE COUNTY PROSECUTOR AND THE HOUSING COMMISSION. A regular part of each Council meeting is a report from a cooperating agency, organization or department. At this time Mr. Ford Stone will report on the activities of the County Prosecutor’s Office and respond to any questions the Council may have regarding their activities. At this time Mr. Clinton McKinven-Copus will report on the activities of the Manistee Housing Commission and respond to any questions the Council may have regarding their activities. No action is required on this item. b.) INTRODUCTION OF THE FISCAL YEAR 2013-2014 BUDGET. Administration has prepared the proposed 2013-2014 Fiscal Year Budget. City Manager Mitch Deisch and Finance Director Ed Bradford will give a brief introduction of the budget recommendations to City Council and the Community. Various budget work sessions have been established: a regular work session on Monday, April 8; a work session on Tuesday, April 16; and optional work sessions on Tuesday, April 23 and Tuesday, April 30, 2013. The public hearing to review these budget recommendations and receive public input on them has been scheduled for Tuesday, April 16, 2013. Budget adoption is anticipated at the regular meeting of May 7, 2013. No action is required on this item. *c.) NOTIFICATION REGARDING NEXT WORK SESSION. A Council work session has been scheduled for Monday, April 8, 2013 at 7 p.m. A discussion will be conducted on the 2013-2014 Budget Recommendations, 2013 Project Updates; and such business as may come before the Council. No action is required on this item. CITY COUNCIL AGENDA – APRIL 2, 2013 PAGE 3 *d.) CONSIDERATION OF A RESOLUTION, ADMINISTRATIVE PROFESSIONALS WEEK AND DAY. In recognition of the contributions to the workplace provided by Administrative Professionals, a resolution has been prepared proclaiming the week of April 21-27, 2013 as Administrative Professionals Week and Wednesday, April 24, 2013 as Administrative Professionals Day in the City of Manistee. At this time Council could take action to proclaim the week of April 21-27, 2013 as Administrative Professionals Week and Wednesday, April 24, 2013 as Administrative Professionals Day in the City of Manistee. X. Concerns and Comments. a.) CITIZEN COMMENT. This is an opportunity for citizens to comment on municipal affairs. Citizens in attendance may be recognized by the Mayor for comments. Citizen comments are not limited to agenda items but should be directed toward municipal services, activities or areas of involvement. b.) OFFICIALS AND STAFF. c.) COUNCILMEMBERS. XI. Adjourn. MDD:cl COUNCIL AGENDA ATTACHMENTS: Council Meeting Minutes – March 19, 2013 Cash Balances Report Compensation Commission Recommendations ALS Resolution of Support Housing Commission Annual Report APW Resolution CITY COUNCIL AGENDA – APRIL 2, 2013 PAGE 4  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – March 19, 2013 A regular meeting of the Manistee City Council was called to order by her honor, Mayor Colleen Kenny on Tuesday, March 19, 2013 at 7:00 p.m. in the City Hall Council Chambers, 70 Maple Street, followed by the Pledge of Allegiance. PRESENT: Colleen Kenny, Edward Cote, Robert Goodspeed, Catherine Zaring, Beth Adams, and Eric Gustad. ABSENT: Robert Hornkohl. ALSO PRESENT: City Manager – Mitch Deisch, City Attorney – George Saylor, Deputy City Clerk – Mary Bachman, DPW Director – Jack Garber, Finance Director – Ed Bradford, Public Safety Director – Dave Bachman, and Utility Director – Jeff Mikula. CITIZEN COMMENTS ON AGENDA RELATED ITEMS. None received. CONSENT AGENDA.  Minutes - March 5, 2013 - Regular Meeting - March 12, 2013 - Work Session  Payroll - March 4 - 17, 2013 - $ 110,745.33  Monthly Bills - February 11, 2013 - $ 748,617.71 - February 25, 2013 - $1,343,195.85 - February 27, 2013 - $ 29,137.50  Notification Regarding Next Work Session – Monday, April 8, 2013 A discussion will be conducted on the 2013-2014 Budget Recommendations, 2013 Project Updates; and such business as may come before the Council.  Consideration of Parkinson’s Awareness Month The Manistee County Parkinson’s Support Group has requested that the City of Manistee proclaim the month of April as Parkinson’s Awareness Month. MOTION by Cote, second by Goodspeed to approve the Consent Agenda as presented. With a roll call vote this motion passed unanimously. AYES: Kenny, Cote, Goodspeed, Zaring, Adams, and Gustad City Council Minutes March 19, 2013 Page 1 NAYS: None CONSIDERATION OF A RESOLUTION, LAND AND WATER CONSERVATION GRANT APPLICATION. At their meeting of March 5, 2013 City Council conducted a public hearing on an application to the Land and Water Conservation Fund for a grant to assist with the rebuilding of the Rotary Park Playground at First Street Beach / Douglas Park. The Ad Hoc Playground Committee recommends applying for grant funding. The expansion and development of playground facilities is in keeping with the Council Strategic Plan and concept plans for beach development. MOTION by Goodspeed, second by Zaring to adopt a resolution authorizing the collaboration with the Alliance for Economic Success in applying for grant funds through the Land and Water Conservation Fund and other such funds from public or private resources as may become available; and further authorize the Mayor and Deputy Clerk to execute the resolution. With a roll call vote this motion passed unanimously. AYES: Kenny, Cote, Goodspeed, Zaring, Adams, and Gustad NAYS: None CONSIDERATION OF AN AGREEMENT WITH THE COUNTY PROSECUTING ATTORNEY. The current agreement with the County Prosecuting Attorney’s Office expired December 31, 2012. The proposed agreement would continue to retain the services of this office to provide legal representation for the City of Manistee on all violations of certain City Ordinances and Codes; and State Statutes which are by definition misdemeanors and felonies. Both Public Safety Director David Bachman and City Attorney George Saylor have reviewed and approved the proposed agreement. MOTION by Zaring, second by Gustad to enter into a three year agreement with the Manistee County Prosecuting Attorney’s Office; and authorize the Mayor and Deputy Clerk to execute the document. With a roll call vote this motion passed unanimously. AYES: Kenny, Cote, Goodspeed, Zaring, Adams, and Gustad NAYS: None CONSIDERATION OF MAPLE STREET SIDEWALK CONTRACT. On January 27, 2013 bids were due for the Maple Street Sidewalk construction that is to take place this spring. Five bids were received in response to the project: Elmer’s $45,897.25 *Low Bidder City Council Minutes March 19, 2013 Page 2  Ferguson $53,881.29 Joseph Helminski $56,936.34 McCormick Sand $75,428.10 Pete’s Contracting $52,179.91 Elmer’s was the low bid for $45,897.25. A contract has been prepared and reviewed by the City Attorney with Elmer’s for the Maple Street Sidewalk Project. MOTION by Zaring, second by Goodspeed to enter into a contract with Elmer’s in the amount of $45,897.25 for the Maple Street Sidewalk Project; and authorize the Mayor and Deputy Clerk to execute the document. With a roll call vote this motion passed unanimously. AYES: Kenny, Cote, Goodspeed, Zaring, Adams, and Gustad NAYS: None CONSIDERATION OF RATIFYING CHANGES TO THE OIL AND GAS INVESTMENT POLICY AND SPENDING RULE. The Oil and Gas Investment Board oversees the investments of the Oil and Gas Fund pursuant to Section 260 of the Codified Ordinance of the City of Manistee. The board has adopted an Investment Policy and Spending Rule for this purpose. Because of the significance of the Oil and Gas Fund to the City, the oil and gas investment policy requires City Council to ratify any changes to the policy. The board has made changes to the policy and is presenting it to Council for ratification. MOTION by Cote, second by Goodspeed to ratify changes to the Oil and Gas Investment Policy and Spending Rule. With a roll call vote this motion passed unanimously. AYES: Kenny, Cote, Goodspeed, Zaring, Adams, and Gustad NAYS: None A REPORT FROM THE CHAMBER OF COMMERCE. Ms. Melissa Reed reported on the activities of the Manistee County Chamber of Commerce. CITIZEN COMMENT. None received. OFFICIALS AND STAFF. Mitch Deisch presented a study on the First Street Boat Launch Water Depths. He stated that low water level will be an issue that the City will need to deal with this year; he will bring options back to City Council Minutes March 19, 2013 Page 3 the Council. Jeff Mikula stated that a preconstruction meeting was held regarding the Fish Cleaning Station and Beach Pavilion Project; construction should begin within the next two weeks. He also stated that the contractors will be mobilizing the Maple Street Drainage Project and the Kosciusko Road Reconstruction Project as soon as frost laws are lifted. Ed Bradford encouraged attendance at the Manistee Spring and All Music Festival being held at the Ramsdell Theatre Saturday, March 23rd from noon to midnight. COUNCILMEMBERS. Mayor Colleen Kenny offered condolences to the family of Richard Knechtges. He will be missed. ADJOURN. MOTION to adjourn was made by Goodspeed, second by Cote. Meeting adjourned at 7:44 p.m. Mary Bachman CMC Deputy City Clerk/Payroll & Benefits City Council Minutes March 19, 2013 Page 4  CASH TRANSACTIONS REPORT DRAFT Page: 1 MONTH: FEBRUARY 3/27/2013 City of Manistee 9:52 am Account Number Beginning Balance Debit Credit Ending Balance Fund: 101 - GENERAL FUND 001.000 Cash 1,663,001.92 293,050.52 544,105.86 1,411,946.58 001.002 Cash - Escrow 79,424.24 600.00 0.00 80,024.24 001.030 Cash Mgt Chk 0.00 0.00 0.00 0.00 004.000 Cash - Petty 800.00 0.00 0.00 800.00 017.000 MBIA Mi Class Inv 57,128.29 3.64 0.00 57,131.93 Fund: 101 1,800,354.45 293,654.16 544,105.86 1,549,902.75 Fund: 202 - MAJOR STREET FUND 001.000 Cash 88,269.63 35,394.02 44,955.02 78,708.63 Fund: 202 88,269.63 35,394.02 44,955.02 78,708.63 Fund: 203 - LOCAL STREET FUND 001.000 Cash 8,628.18 10,238.08 11,956.67 6,909.59 Fund: 203 8,628.18 10,238.08 11,956.67 6,909.59 Fund: 204 - STREET IMPROVEMENT FUND 001.000 Cash 84,915.18 10,869.68 0.00 95,784.86 Fund: 204 84,915.18 10,869.68 0.00 95,784.86 Fund: 211 - MAPLE STREET BRIDGE FUND 001.000 Cash 0.00 0.00 0.00 0.00 Fund: 211 0.00 0.00 0.00 0.00 Fund: 213 - RIVERWALK MAINTENANCE FUND 001.000 Cash 0.00 0.00 0.00 0.00 001.030 Cash Mgt Chk 0.00 0.00 0.00 0.00 Fund: 213 0.00 0.00 0.00 0.00 Fund: 226 - CITY REFUSE FUND 001.000 Cash 39,061.40 18,133.49 36,084.35 21,110.54 001.030 Cash Mgt Chk 223,831.93 8.59 0.00 223,840.52 004.000 Cash - Petty 0.00 0.00 0.00 0.00 Fund: 226 262,893.33 18,142.08 36,084.35 244,951.06 Fund: 242 - EPA BROWNFIELD PHASE 2 001.000 Cash 0.00 0.00 0.00 0.00 Fund: 242 0.00 0.00 0.00 0.00 Fund: 243 - BROWNFIELD REDEVELOPMENT AUTHO 001.000 Cash 10,661.52 0.00 15.00 10,646.52 017.000 MBIA Mi Class Inv 0.00 0.00 0.00 0.00 Fund: 243 10,661.52 0.00 15.00 10,646.52 Fund: 245 - OIL & GAS FUND 001.000 Cash 294,432.67 8,175.01 0.00 302,607.68 001.020 Money Market 359,781.69 0.00 0.00 359,781.69 001.030 Cash Mgt Chk 0.00 0.00 0.00 0.00 001.050 DON'T USE - Cash - Principal 0.00 0.00 0.00 0.00 003.000 CD 500,000.00 0.00 0.00 500,000.00 017.000 MBIA Mi Class Inv 0.00 0.00 0.00 0.00 Fund: 245 1,154,214.36 8,175.01 0.00 1,162,389.37 Fund: 249 - BUILDING INSPECTOR 001.000 Cash 12,590.51 2,026.55 424.00 14,193.06 Fund: 249 12,590.51 2,026.55 424.00 14,193.06 Fund: 251 - EPA GRANT - PETROLEUM 001.000 Cash -17,452.24 21,720.39 0.00 4,268.15 Fund: 251 -17,452.24 21,720.39 0.00 4,268.15  CASH TRANSACTIONS REPORT DRAFT Page: 2 MONTH: FEBRUARY 3/27/2013 City of Manistee 9:52 am Account Number Beginning Balance Debit Credit Ending Balance Fund: 252 - EPA GRANT - HAZARDOUS 001.000 Cash 7,572.77 11,500.65 12,734.17 6,339.25 Fund: 252 7,572.77 11,500.65 12,734.17 6,339.25 Fund: 266 - CRIMINAL JUSTICE FUND 001.000 Cash 0.00 0.00 0.00 0.00 Fund: 266 0.00 0.00 0.00 0.00 Fund: 275 - GRANT MANAGEMENT FUND 001.000 Cash 331,114.13 0.00 16,652.62 314,461.51 Fund: 275 331,114.13 0.00 16,652.62 314,461.51 Fund: 280 - SPECIAL ASSESSMENT FUND 001.000 Cash 0.00 0.00 0.00 0.00 Fund: 280 0.00 0.00 0.00 0.00 Fund: 281 - COOL CITIES BLUEPRINT GRANT 001.000 Cash 0.00 0.00 0.00 0.00 Fund: 281 0.00 0.00 0.00 0.00 Fund: 284 - CENTRAL BUSINESS DISTRICT GRAN 001.000 Cash 0.00 0.00 0.00 0.00 Fund: 284 0.00 0.00 0.00 0.00 Fund: 286 - MAN MADE LAKE FUND 001.000 Cash 0.00 0.00 0.00 0.00 Fund: 286 0.00 0.00 0.00 0.00 Fund: 287 - DDA Facade Grant Program 001.000 Cash 0.00 0.00 0.00 0.00 Fund: 287 0.00 0.00 0.00 0.00 Fund: 290 - PEG COMMISSION 001.000 Cash 7,042.41 1,762.53 3,848.87 4,956.07 Fund: 290 7,042.41 1,762.53 3,848.87 4,956.07 Fund: 295 - RETIREMENT FUND 001.000 Cash 0.00 0.00 0.00 0.00 Fund: 295 0.00 0.00 0.00 0.00 Fund: 296 - RAMSDELL THEATRE 001.000 Cash 18,195.69 119,509.71 88,533.81 49,171.59 001.020 Money Market 0.71 0.00 0.71 0.00 004.000 Cash - Petty 500.00 0.00 0.00 500.00 Fund: 296 18,696.40 119,509.71 88,534.52 49,671.59 Fund: 297 - RAMSDELL RESTORATION PROJECT 001.000 Cash 1,515.80 0.06 0.00 1,515.86 Fund: 297 1,515.80 0.06 0.00 1,515.86 Fund: 301 - 1997 GEN.DEBT RETIRE.(FIRE-TR) 001.000 Cash 0.00 0.00 0.00 0.00 Fund: 301 0.00 0.00 0.00 0.00 Fund: 351 - DEBT SERVICE FUND 001.000 Cash 0.00 0.00 0.00 0.00 Fund: 351 0.00 0.00 0.00 0.00 Fund: 401 - 2010 CAPITAL IMPROVEMENT BONDS 001.000 Cash 6,838.20 0.00 6,838.20 0.00 001.030 Cash Mgt Chk 0.00 0.00 0.00 0.00 Fund: 401 6,838.20 0.00 6,838.20 0.00  CASH TRANSACTIONS REPORT DRAFT Page: 3 MONTH: FEBRUARY 3/27/2013 City of Manistee 9:52 am Account Number Beginning Balance Debit Credit Ending Balance Fund: 412 - INDUSTRIAL PARK DEVELOPMENT 001.000 Cash 0.00 0.00 0.00 0.00 001.030 Cash Mgt Chk 0.00 0.00 0.00 0.00 Fund: 412 0.00 0.00 0.00 0.00 Fund: 420 - 2006 SRF - WWTP EXPANSION 001.000 Cash 0.00 0.00 0.00 0.00 Fund: 420 0.00 0.00 0.00 0.00 Fund: 430 - CAPITAL IMPROVEMENT FUND 001.000 Cash 338,684.61 287.48 92,058.59 246,913.50 Fund: 430 338,684.61 287.48 92,058.59 246,913.50 Fund: 471 - BUILDING AUTHORITY FUND 001.000 Cash 0.00 0.00 0.00 0.00 Fund: 471 0.00 0.00 0.00 0.00 Fund: 490 - RENAISSANCE PARK 001.000 Cash 8,583.54 0.33 0.00 8,583.87 Fund: 490 8,583.54 0.33 0.00 8,583.87 Fund: 508 - BOAT RAMP FUND 001.000 Cash 10,693.20 7,070.67 480.27 17,283.60 001.030 Cash Mgt Chk 0.00 0.00 0.00 0.00 004.000 Cash - Petty 1.00 0.00 0.00 1.00 Fund: 508 10,694.20 7,070.67 480.27 17,284.60 Fund: 573 - WATER & SEWER UTILITY 001.000 Cash 230,333.96 340,154.80 504,917.34 65,571.42 001.002 Cash - Escrow 29,600.00 1,000.00 1,400.00 29,200.00 001.011 Cash - WSBDR 0.00 0.00 0.00 0.00 001.012 Cash - WSEQR 0.00 0.00 0.00 0.00 001.020 Money Market 0.00 0.00 0.00 0.00 001.021 Money Market - WSBDR 0.00 0.00 0.00 0.00 001.022 Money Market - WSEQR 0.00 0.00 0.00 0.00 001.030 Cash Mgt Chk 0.00 0.00 0.00 0.00 001.031 Cash Mgt Chk - WSBDR 0.00 0.00 0.00 0.00 004.000 Cash - Petty 300.00 0.00 0.00 300.00 017.000 MBIA Mi Class Inv 488,481.22 29.96 0.00 488,511.18 Fund: 573 748,715.18 341,184.76 506,317.34 583,582.60 Fund: 594 - MARINA FUND 001.000 Cash 17,075.03 391.30 1,753.61 15,712.72 001.003 Cash - Marina Credit Card 0.00 0.00 0.00 0.00 004.000 Cash - Petty 0.00 0.00 0.00 0.00 Fund: 594 17,075.03 391.30 1,753.61 15,712.72 Fund: 661 - MOTOR POOL FUND 001.000 Cash 384,093.67 23,803.23 0.00 407,896.90 001.030 Cash Mgt Chk 0.00 0.00 0.00 0.00 Fund: 661 384,093.67 23,803.23 0.00 407,896.90 Fund: 703 - CURRENT TAX COLLECTION 001.000 Cash 230,026.28 1,123,363.57 1,317,945.30 35,444.55 Fund: 703 230,026.28 1,123,363.57 1,317,945.30 35,444.55  CASH TRANSACTIONS REPORT DRAFT Page: 4 MONTH: FEBRUARY 3/27/2013 City of Manistee 9:52 am Account Number Beginning Balance Debit Credit Ending Balance Fund: 704 - PAYROLL CLEARING FUND 001.000 Cash 51,435.01 456,524.57 456,803.94 51,155.64 001.005 Cash - NEW Flex \ HRA 8,822.01 16,946.06 17,514.98 8,253.09 001.006 Cash - Flex Acct 0.00 0.00 0.00 0.00 001.007 Cash - Federal & State Taxes 1.67 57,404.78 57,404.63 1.82 Fund: 704 60,258.69 530,875.41 531,723.55 59,410.55 Fund: 705 - DELINQUENT TAX COLLECTION 001.000 Cash 1,233.42 0.00 0.00 1,233.42 Fund: 705 1,233.42 0.00 0.00 1,233.42 Grand Totals: 5,577,219.25 2,559,969.67 3,216,427.94 4,920,760.98  United States Department of Housing and Urban Development City of Manistee Housing Commission Annual Report Manistee City Council April 2, 2013 Our continuing MISSION to provide decent and sanitary housing for: - low-income Clinton McKinven-Copus - very low-income Executive Director - extremely low-income Achievements 2012 Executed Recovery Agreement and Action Plan with HUD (9-24-12) Strengthened communication and cooperation between the City and the Housing Commission 1 Expanded Housing Commission presence on the City website Housing Commission meeting agenda packets now posted Provided information to City webmaster to post Mission statement Email addresses for Commissioners and key staff FAQs Waiting list application Significant Housing Commission policies Goal—2012 Minutes Awarded Michigan Blight Elimination Program grant in the amount of $90, 500 for the demolition of the former Manistee Plating building located between Century Terrace and Harborview1 Award is the result of the cooperative work of the City, the City’s Brownfield Authority and the Housing Commission Developed a contract/cooperation agreement between the City DPW and Housing Commission for lawn care services of Housing Commission properties Developed a Commissioner training policy for1 Current Commissioners Newly appointed Commissioners Negotiated new contract with United Steelworkers Local 14758-04 which represents Housing Commission maintenance employees1 Reduced personnel costs (wages and benefits) by $72,931 Note: HUD required a $60,000 reduction in these costs Increased cash reserves1 Fiscal year end December 31, 2012 $354,687 3.9 months HUD required amount at this time $270,000 3.0 month January 31, 2012 $346,925 3.8 months HUD required amount by 12/31/14 $360,000 4.0 months Reduced the average number of unit turn around days (unit is vacant) by 80%1 Average as of February 2012 121.90 days Average as of December 31, 2012 23.89 days As of March 25, 2012 1.75 days Increased occupancy rate1 Rate as of February 2012 93% Rate as of December 31, 2012 99% Rate as of March 25, 2013 98% 1 Requirement of the Recovery Agreement Action Plan City of Manistee Housing Commission Page 2 of 3 Achievements 2012 Strengthened collection of past due rent, collections of bad debts and lease enforcement1 2012 rent collection averaged 100 % January 2013 rent collected at 97% 1 Requirement of the Recovery Agreement Action Plan Three-bedroom 24 2013 Goals Four-bedroom 4 Finish requirements of Recovery Agreement Action Plan1 Adopt a non-smoking plan for all Housing Commission properties Develop a materials cost forecasting and procurement plan Finish inventory and prepare report for Commissioners Develop a cross-training plan for Commission staff Develop a maintenance plan 1 Requirement of the Recovery Agreement Action Plan Challenges Federal funding during sequestration 2013 Operating funding before sequestration $424,566 2013 Operating funding after sequestration $378,418 Loss $ 46,148 a 11% loss 2013 Capital funding support—unknown Aging buildings 2014 Federal operating and capital fund support City of Manistee Housing Commission Page 3 of 3