City Council
Regular MeetingManistee, MI · December 2, 2014
Minutes
PROCEEDINGS OF THE MANISTEE CITY COUNCIL – December 2, 2014
A regular meeting of the Manistee City Council was called to order by her honor, Mayor Colleen Kenny
on Tuesday, December 2, 2014 at 7:00 p.m. in the City Hall Council Chambers, 70 Maple Street,
followed by the Pledge of Allegiance.
PRESENT: Colleen Kenny, Edward Cote, Roger Zielinski, James Smith, Mark Wittlieff, and Eric
Gustad.
ABSENT: Robert Goodspeed.
ALSO PRESENT: City Manager – Mitch Deisch, City Attorney – George Saylor, City Clerk – Michelle
Wright, City Assessor – Julie Beardslee, Finance Director – Ed Bradford, Planning &
Zoning Administrator – Denise Blakeslee, and City Engineer – Shawn
Middleton/Spicer Group.
CITIZEN COMMENTS ON AGENDA RELATED ITEMS.
None received.
CONSENT AGENDA.
Minutes ‐ November 18, 2014 ‐ Regular Meeting
Payroll ‐ November 10‐23, 2014 ‐ $ 109,967.34
Cash Balances Report ‐ October 2014
Notification Regarding Next Work Session – December 9, 2014
A discussion will be conducted on the Recycling Contract, Ready to Serve Utility Fee,
Assessing Services; and such business as may come before the Council.
MOTION by Cote, second by Wittlieff to approve the Consent Agenda as presented.
With a roll call vote this motion passed unanimously.
AYES: Kenny, Cote, Zielinski, Smith, Wittlieff, and Gustad
NAYS: None
CONSIDERATION OF A CONTRACT, BYRNE / SSCENT TEAM GRANT.
The BYRNE grant partially funds our police officer in the SSCENT drug team. During this state fiscal year
the grant amount is $8,467. The grant is administered by the Michigan State Police. We request
monthly reimbursements until the funds are exhausted. The City Attorney has reviewed and approved
the contract document.
MOTION by Gustad, second by Wittlieff to authorize the City Manager, Police Chief and Finance
| Page 1
PROCEEDINGS OF THE MANISTEE CITY COUNCIL – December 2, 2014
Director to execute the grant documents; accepting $8,467 from the BYRNE Grant funds to partially
pay the salary of the police officer assigned to the SSCENT Team. Sgt. Steve Schmeling commented on
the benefits of having an officer assigned to the SSCENT Team and the number of complaints handled
in the past year.
With a roll call vote this motion passed unanimously.
AYES: Kenny, Cote, Zielinski, Smith, Wittlieff, and Gustad
NAYS: None
CONSIDERATION OF MICHIGAN’S CERTIFIED LOCAL GOVERNMENT PROGRAM GRANT RESOLUTION.
The City of Manistee requested designation as a Certified Local Government from the State Historic
Preservation Office in 2013. This program would assist the Historic District Commission with
training/workshops that are available through the program and provide a new opportunity to apply for
grants that are only available if a community is certified. Final review of our request has been
completed and the only remaining component is the adoption of a resolution appointing a lead contact
person.
MOTION by Smith, second by Zielinski to adopt a resolution authorizing the City Manager to serve as
the lead contact person and sign documents as necessary.
With a roll call vote this motion passed unanimously.
AYES: Kenny, Cote, Zielinski, Smith, Wittlieff, and Gustad
NAYS: None
PRESENTATION AND DISCUSSION ON CITY ASSESSING SERVICES.
City Manager Deisch gave a PowerPoint presentation on the options available for assessing services
including remaining at the status quo, contracting with the Manistee County Equalization Department,
or hiring a private assessing contractor. Comments and discussion followed. The Mayor summarized
the Council’s position as seeming to be leaning towards contracting the position. Further discussion
will continue at the December 9th work session.
A REPORT FROM THE CITY CLERK.
Ms. Michelle Wright reported on the activities of the City Clerk’s Office and responded to questions the
Council had regarding their activities.
CITIZEN COMMENT.
Comment was received from:
‐ Joyce O’Hagan regarding the blight/junk at 1001 Kosciusko Street; feels they are being
retaliated on for reporting it; asked for Council’s help.
| Page 2
PROCEEDINGS OF THE MANISTEE CITY COUNCIL – December 2, 2014
OFFICIALS AND STAFF.
Deisch stated that Council had approved his contract on November 5th which included a 1.6% increase
in salary; unbeknownst to him the increase actually started back on July 1; he assured Council that if
the contract had not been approved he would have written a check back to the City for that amount;
new procedures will be put in place to ensure something similar would not happen again.
Beardslee added one more concern regarding assessing, the necessity to have a full Board of Review
and the need to recruit members; has asked Council to help recruit members in the past.
COUNCILMEMBERS.
Cote stated he will be unavailable at next Tuesday’s work session; voiced his position on the readiness
to serve charge on a second meter on one line – against.
Zielinski thanked the DPW for their work, stated there is ice on the skating rink tonight.
Smith thanked Beardslee for her insight on the assessing services; also thanked Wright for an
informative report and all of the work that goes into elections.
Gustad stated the City of Big Rapids is also doing a deer cull in January, Manistee isn’t alone; also will
not be in attendance at next week’s work session.
Kenny stated that Sleighbell Weekend is coming up, wished everyone safe travels, and a good time;
stated that the DPW has done a good job on decorations.
ADJOURN.
MOTION to adjourn was made by Cote, second by Gustad. Meeting adjourned at 8:23 p.m.
Michelle Wright MMC / CPFA, MiCPT
City Clerk/Deputy Treasurer
| Page 3
Agenda
MANISTEE CITY COUNCIL
MEETING AGENDA
TUESDAY, DECEMBER 2, 2014 – 7:00 P.M. – COUNCIL CHAMBERS
I. Call to Order.
a.) PLEDGE OF ALLEGIANCE.
b.) ROLL CALL.
II. Public Hearings.
III. Citizen Comments on Agenda Related Items.
IV. Consent Agenda. All agenda items marked with an asterisk (*) are on the
consent agenda and considered by the City Manager to be routine matters. Prior to
approval of the Consent Agenda, any member of Council may have an item from
the Consent Agenda removed and taken up during the regular portion of the
meeting. Consent agenda items include:
V. Approval of Minutes.
VI. a.) Approval of Payroll.
b.) Cash Balances Report.
XI. c.) Notification Regarding Next Work Session.
At this time Council could take action to approve the Consent Agenda as
presented.
*V. Approval of Minutes. Approval of the minutes of the November 18, 2014
regular meeting as attached.
VI. Financial Report.
*a.) APPROVAL OF PAYROLL.
*b.) CASH BALANCES REPORT.
CITY COUNCIL AGENDA – DECEMBER 2, 2014 PAGE 1
VII. Unfinished Business.
VIII. New Business.
a.) CONSIDERATION OF A CONTRACT, BYRNE / SSCENT TEAM GRANT.
The BYRNE grant partially funds our police officer in the SSCENT drug team.
During this state fiscal year the grant amount is $8,467. The grant is administered
by the Michigan State Police. We request monthly reimbursements until the funds
are exhausted. The City Attorney has reviewed and approved the contract
document.
At this time Council could take action to authorize the City Manager, Police Chief
and Finance Director to execute the grant documents; accepting $8,467 from the
BYRNE Grant funds to partially pay the salary of the police officer assigned to the
SSCENT Team.
b.) CONSIDERATION OF MICHIGAN’S CERTIFIED LOCAL GOVERNMENT
PROGRAM GRANT RESOLUTION.
The City of Manistee requested designation as a Certified Local Government from
the State Historic Preservation Office in 2013. This program would assist the
Historic District Commission with training/workshops that are available through
the program and provide a new opportunity to apply for grants that are only
available if a community is certified. Final review of our request has been
completed and the only remaining component is the adoption of a resolution
appointing a lead contact person.
At this time Council could take action to adopt a resolution authorizing the City
Manager to serve as the lead contact person and sign documents as necessary.
c.) PRESENTATION AND DISCUSSION ON CITY ASSESSING SERVICES.
IX. Notices, Communications, Announcements.
a.) A REPORT FROM THE CITY CLERK.
A regular part of each Council meeting is a report from a cooperating agency,
organization or department.
At this time Ms. Michelle Wright will report on the activities of the City Clerk’s
Office and respond to any questions the Council may have regarding their
activities. No action is required on this item.
CITY COUNCIL AGENDA – DECEMBER 2, 2014 PAGE 2
b.) NOTIFICATION REGARDING NEXT WORK SESSION.
A Council work session has been scheduled for Tuesday, December 9, 2014 at 7
p.m. A discussion will be conducted on the Recycling Contract, Ready to Serve
Utility Fee, Assessing Services; and such business as may come before the
Council. No action is required on this item.
X. Concerns and Comments.
a.) CITIZEN COMMENT. This is an opportunity for citizens to comment on
municipal services, activities or areas of City involvement. Citizens in attendance
shall be recognized by the Mayor for comments (limited to five minutes). Letters
submitted to Council will not be publicly read.
b.) OFFICIALS AND STAFF.
c.) COUNCILMEMBERS.
XI. Adjourn.
MDD:cl
COUNCIL AGENDA ATTACHMENTS:
Council Meeting Minutes – November 18, 2014
Cash Balances Report
BYRNE Grant
Resolution – Certified Local Government
Assessing Services Memo
CITY COUNCIL AGENDA – DECEMBER 2, 2014 PAGE 3
PROCEEDINGS OF THE MANISTEE CITY COUNCIL – November 18, 2014
A regular meeting of the Manistee City Council was called to order by her honor, Mayor Colleen Kenny
on Tuesday, November 18, 2014 at 7:00 p.m. in the City Hall Council Chambers, 70 Maple Street,
followed by the Pledge of Allegiance.
PRESENT: Colleen Kenny, Edward Cote, Roger Zielinski, Robert Goodspeed, James Smith, Mark
Wittlieff, and Eric Gustad.
ALSO PRESENT: City Manager – Mitch Deisch, City Clerk – Michelle Wright, DPW Director – Jeff
Mikula, Finance Director – Ed Bradford, Public Safety Director – Dave Bachman, and
City Engineer – Shawn Middleton/Spicer Group.
CITIZEN COMMENTS ON AGENDA RELATED ITEMS.
None received.
CONSENT AGENDA.
Minutes ‐ November 5, 2014 ‐ Regular Meeting
‐ November 12, 2014 ‐ Organizational Meeting
Payroll ‐ Oct. 27 – Nov. 9, 2014 ‐ $ 118,604.71
Monthly Bills ‐ October 9, 2014 ‐ $ 421,670.52
‐ October 23, 2014 ‐ $ 102,707.32
Notification Regarding Next Work Session – December 9, 2014
A discussion will be conducted on Assessing Services and Recycling Contract; and such
business as may come before the Council.
MOTION by Cote, second by Goodspeed to approve the Consent Agenda as presented.
With a roll call vote this motion passed unanimously.
AYES: Kenny, Cote, Zielinski, Goodspeed, Smith, Wittlieff, and Gustad
NAYS: None
CONSIDERATION OF AUTHORIZING THE MDOT STATE TRUNKLINE MAINTENANCE CONTRACT.
The City of Manistee maintains that portion of US‐31 that runs through the City limits under a contract
with the Michigan Department of Transportation (MDOT). The current contract expired September 30,
2014. The new agreement under consideration would continue for five years, through September 30,
2019. The Council must also designate someone as the Maintenance Superintendent who will
supervise all work covered by the contract. Historically, that person has been the DPW Director. The
contract has been reviewed and approved by the City Attorney.
| Page 1
PROCEEDINGS OF THE MANISTEE CITY COUNCIL – November 18, 2014
MOTION by Gustad, second by Goodspeed to authorize the execution of the State Trunkline
Maintenance Contract with the Michigan Department of Transportation for the period of October 1,
2014 through September 30, 2019 by the Mayor and City Clerk; and further designate DPW Director
Jeffrey Mikula as the Maintenance Superintendent for the City of Manistee.
With a roll call vote this motion passed unanimously.
AYES: Kenny, Cote, Zielinski, Goodspeed, Smith, Wittlieff, and Gustad
NAYS: None
A REPORT FROM THE 2‐1‐1 ACTION TEAM.
Ms. Evelyn Szpliet reported on the activities of the 2‐1‐1‐ Action Team and responded to questions the
Council had regarding their activities.
CITIZEN COMMENT.
None received.
OFFICIALS AND STAFF.
Deisch stated that a report on assessing options will be given to Council at the 12/2/14 regular
meeting; the work session on 12/9/14 will be open for further discussion on the assessing options; and
building inspection request for proposals will go out later this week.
COUNCILMEMBERS.
Goodspeed thanked the public safety director and staff for their assistance after his mom’s fall
recently.
Wittlieff asked for an update on the blight issue at 1001 Kosciusko Street. Bachman responded and
also gave an update on other blight issues.
Gustad wished everyone a happy Thanksgiving.
ADJOURN.
MOTION to adjourn was made by Cote, second by Goodspeed. Meeting adjourned at 7:24 p.m.
Michelle Wright MMC / CPFA, MiCPT
City Clerk/Deputy Treasurer
| Page 2
CASH TRANSACTIONS REPORT
DRAFT***DRAFT***DRAFT
Page: 1
MONTH: OCTOBER 11/25/2014
City of Manistee 9:53 am
Account Number Beginning Balance Debit Credit Ending Balance
Fund: 100 - A\P PAYING FUND
Dept: 000
001.000 Cash 4,017.28 528,133.45 528,130.84 4,019.89
Total Dept: 000 4,017.28 528,133.45 528,130.84 4,019.89
Fund: 100 4,017.28 528,133.45 528,130.84 4,019.89
Fund: 101 - GENERAL FUND
Dept: 000
001.000 Cash 2,488,416.80 270,006.35 578,399.66 2,180,023.49
001.002 Cash - Escrow 59,726.57 1,000.00 5,693.51 55,033.06
004.000 Cash - Petty 800.00 0.00 0.00 800.00
017.000 MBIA Mi Class Inv 57,188.41 4.65 0.00 57,193.06
Total Dept: 000 2,606,131.78 271,011.00 584,093.17 2,293,049.61
Fund: 101 2,606,131.78 271,011.00 584,093.17 2,293,049.61
Fund: 202 - MAJOR STREET FUND
Dept: 000
001.000 Cash 39,897.48 99,266.91 19,351.43 119,812.96
Total Dept: 000 39,897.48 99,266.91 19,351.43 119,812.96
Fund: 202 39,897.48 99,266.91 19,351.43 119,812.96
Fund: 203 - LOCAL STREET FUND
Dept: 000
001.000 Cash 43,640.67 11,245.55 8,069.65 46,816.57
Total Dept: 000 43,640.67 11,245.55 8,069.65 46,816.57
Fund: 203 43,640.67 11,245.55 8,069.65 46,816.57
Fund: 204 - STREET IMPROVEMENT FUND
Dept: 000
001.000 Cash 44,642.75 8.58 0.00 44,651.33
Total Dept: 000 44,642.75 8.58 0.00 44,651.33
Fund: 204 44,642.75 8.58 0.00 44,651.33
Fund: 226 - CITY REFUSE FUND
Dept: 000
001.000 Cash 181,850.78 23,417.18 39,847.66 165,420.30
001.030 Cash Mgt Chk 98,954.28 8.40 0.00 98,962.68
Total Dept: 000 280,805.06 23,425.58 39,847.66 264,382.98
Fund: 226 280,805.06 23,425.58 39,847.66 264,382.98
Fund: 243 - BROWNFIELD REDEVELOPMENT AUTHO
Dept: 000
001.000 Cash 34,569.17 0.00 0.00 34,569.17
Total Dept: 000 34,569.17 0.00 0.00 34,569.17
Fund: 243 34,569.17 0.00 0.00 34,569.17
Fund: 245 - OIL & GAS FUND
Dept: 000
001.000 Cash 7,772.81 25,333.47 0.00 33,106.28
001.020 Money Market 166,702.16 0.00 0.00 166,702.16
Total Dept: 000 174,474.97 25,333.47 0.00 199,808.44
CASH TRANSACTIONS REPORT
DRAFT***DRAFT***DRAFT
Page: 2
MONTH: OCTOBER 11/25/2014
City of Manistee 9:53 am
Account Number Beginning Balance Debit Credit Ending Balance
Fund: 245 174,474.97 25,333.47 0.00 199,808.44
Fund: 249 - BUILDING INSPECTOR
Dept: 000
001.000 Cash 4,480.72 975.07 3,818.00 1,637.79
Total Dept: 000 4,480.72 975.07 3,818.00 1,637.79
Fund: 249 4,480.72 975.07 3,818.00 1,637.79
Fund: 275 - GRANT MANAGEMENT FUND
Dept: 000
001.000 Cash 135,413.13 0.00 10,153.00 125,260.13
Total Dept: 000 135,413.13 0.00 10,153.00 125,260.13
Fund: 275 135,413.13 0.00 10,153.00 125,260.13
Fund: 290 - PEG COMMISSION
Dept: 000
001.000 Cash 19,646.65 0.68 3,416.67 16,230.66
Total Dept: 000 19,646.65 0.68 3,416.67 16,230.66
Fund: 290 19,646.65 0.68 3,416.67 16,230.66
Fund: 296 - RAMSDELL THEATRE
Dept: 000
001.000 Cash 84,318.72 31,581.64 15,535.89 100,364.47
004.000 Cash - Petty 200.00 0.00 0.00 200.00
Total Dept: 000 84,518.72 31,581.64 15,535.89 100,564.47
Fund: 296 84,518.72 31,581.64 15,535.89 100,564.47
Fund: 297 - FRIENDS OF THE RAMSDELL
Dept: 000
001.000 Cash -20.68 100.00 0.00 79.32
Total Dept: 000 -20.68 100.00 0.00 79.32
Fund: 297 -20.68 100.00 0.00 79.32
Fund: 430 - CAPITAL IMPROVEMENT FUND
Dept: 000
001.000 Cash 301,969.37 403.04 5,350.82 297,021.59
Total Dept: 000 301,969.37 403.04 5,350.82 297,021.59
Fund: 430 301,969.37 403.04 5,350.82 297,021.59
Fund: 490 - RENAISSANCE PARK
Dept: 000
001.000 Cash 1,099.16 0.00 1,871.96 -772.80
Total Dept: 000 1,099.16 0.00 1,871.96 -772.80
Fund: 490 1,099.16 0.00 1,871.96 -772.80
Fund: 508 - BOAT RAMP FUND
Dept: 000
001.000 Cash 29,280.15 1,010.61 15,764.29 14,526.47
004.000 Cash - Petty 1,001.00 0.00 1,000.00 1.00
Total Dept: 000 30,281.15 1,010.61 16,764.29 14,527.47
Fund: 508 30,281.15 1,010.61 16,764.29 14,527.47
CASH TRANSACTIONS REPORT
DRAFT***DRAFT***DRAFT
Page: 3
MONTH: OCTOBER 11/25/2014
City of Manistee 9:53 am
Account Number Beginning Balance Debit Credit Ending Balance
Fund: 573 - WATER & SEWER UTILITY
Dept: 000
001.000 Cash 438,438.42 460,892.97 170,899.18 728,432.21
001.002 Cash - Escrow 35,200.00 900.00 1,700.00 34,400.00
004.000 Cash - Petty 300.00 0.00 0.00 300.00
017.000 MBIA Mi Class Inv 488,991.40 39.42 0.00 489,030.82
Total Dept: 000 962,929.82 461,832.39 172,599.18 1,252,163.03
Fund: 573 962,929.82 461,832.39 172,599.18 1,252,163.03
Fund: 594 - MARINA FUND
Dept: 000
001.000 Cash 79,993.26 68,460.25 26,925.72 121,527.79
Total Dept: 000 79,993.26 68,460.25 26,925.72 121,527.79
Fund: 594 79,993.26 68,460.25 26,925.72 121,527.79
Fund: 661 - MOTOR POOL FUND
Dept: 000
001.000 Cash 471,700.39 26,270.76 5,445.00 492,526.15
Total Dept: 000 471,700.39 26,270.76 5,445.00 492,526.15
Fund: 661 471,700.39 26,270.76 5,445.00 492,526.15
Fund: 703 - CURRENT TAX COLLECTION
Dept: 000
001.000 Cash 68,860.88 50,676.76 88,190.74 31,346.90
Total Dept: 000 68,860.88 50,676.76 88,190.74 31,346.90
Fund: 703 68,860.88 50,676.76 88,190.74 31,346.90
Fund: 704 - PAYROLL CLEARING FUND
Dept: 000
001.000 Cash 25,087.91 603,485.39 594,953.40 33,619.90
001.005 Cash - NEW Flex \ HRA 11,535.04 2,489.13 1,275.76 12,748.41
001.007 Cash - Federal & State Taxes 68.52 85,267.00 85,266.76 68.76
Total Dept: 000 36,691.47 691,241.52 681,495.92 46,437.07
Fund: 704 36,691.47 691,241.52 681,495.92 46,437.07
Fund: 705 - DELINQUENT TAX COLLECTION
Dept: 000
001.000 Cash 200.01 1,522.36 1,093.94 628.43
Total Dept: 000 200.01 1,522.36 1,093.94 628.43
Fund: 705 200.01 1,522.36 1,093.94 628.43
Grand Totals: 5,425,943.21 2,292,499.62 2,212,153.88 5,506,288.95
Get email alerts for Manistee
A daily email when new agendas and minutes are posted.