City Council

MANISTEE CITY COUNCIL MEETING AGENDA TUESDAY, AUGUST 4, 2015 – 7:00 P.M. – COUNCIL CHAMBERS I. Call to Order. a.) PLEDGE OF ALLEGIANCE. b.) ROLL CALL. II. Public Hearings. III. Citizen Comments on Agenda Related Items. IV. Consent Agenda. All agenda items marked with an asterisk (*) are on the consent agenda and considered by the City Manager to be routine matters. Prior to approval of the Consent Agenda, any member of Council may have an item from the Consent Agenda removed and taken up during the regular portion of the meeting. Consent agenda items include: V. Approval of Minutes. VI. a.) Approval of Payroll. b.) Cash Balances Report. VII. a.) Consideration of Adopting Ordinance Z15-08, Keeping of Chickens and Ducks. XI. b.) Notification Regarding Upcoming Meetings. c.) Consideration of Authorizing a Tag Day Fundraiser for the Manistee County Humane Society. d.) Consideration of Authorizing Pathway of Hope 5K Fun Run for the Salvation Army. At this time Council could take action to approve the Consent Agenda as presented. *V. Approval of Minutes. Approval of the minutes of the July 21, 2015 regular meeting and the July 28, 2015 special meeting as attached. CITY COUNCIL AGENDA – AUGUST 4, 2015 PAGE 1 VI. Financial Report. *a.) APPROVAL OF PAYROLL. *b.) CASH BALANCES REPORT. VII. Unfinished Business. *a.) CONSIDERATION OF ADOPTING ORDINANCE Z15-08, KEEPING OF CHICKENS AND DUCKS. Ordinance Z15-08 was drafted in conjunction with the recent amendment to Article 606 Animals. This language would allow chickens (not roosters) and ducks in the R1, R2, and R3 zoning districts. As an ordinance two separate readings are required. This ordinance was introduced at the regular meeting of July 21, 2015 and could be adopted at this time. At this time Council could take action to adopt Ordinance Z15-08 adding Section 535 Keeping of Chickens or Ducks to Article 5 General Provisions of the City of Manistee Zoning Ordinance. VIII. New Business. a.) CONSIDERATION OF ENTERING INTO A THREE-YEAR CONTRACT FOR ELECTRICAL AND AUTOMATION CONTROL SERVICES WITH TOP LINE ELECTRIC, LLC. On April 3, 2012 the City of Manistee entered into an agreement with Top Line Electric, LLC to be the City’s electrician provider of record. The contract expired June 30, 2014. City staff has negotiated a three-year extension with Top Line Electric, LLC to continue on as a provider of record. At this time Council could take action to enter into a three-year contract for electrical and automation control services with Top Line Electric, LLC and authorize the Mayor and City Clerk to execute the agreement. b.) CONSIDERATION OF ENTERING INTO A THREE-YEAR CONTRACT FOR MECHANICAL / HVAC AND WATER TESTING SERVICES WITH CUSTOM SHEET METAL AND HEATING, INC. On August 6, 2013 the City of Manistee entered into an agreement with Custom Sheet Metal & Heating, Inc. to be the City’s Mechanical / HVAC provider of CITY COUNCIL AGENDA – AUGUST 4, 2015 PAGE 2  record. The contract expired June 30, 2015. City staff has negotiated a three-year extension with Custom Sheet Metal to continue on as a provider of record. At this time Council could take action to enter into a three-year contract for mechanical / HVAC and water testing services with Custom Sheet Metal & Heating, Inc. and authorize the Mayor and City Clerk to execute the agreement. c.) CONSIDERATION OF ENTERING INTO A THREE-YEAR CONTRACT FOR PLUMBING SERVICES WITH PERSONAL PLUMBING, INC. On April 3, 2012 the City of Manistee entered into an agreement with Personal Plumbing, Inc. to be the City’s plumbing provider of record. The contract expired June 30, 2014. City staff has negotiated a three-year extension with Personal Plumbing, Inc. to continue on as a provider of record. At this time Council could take action to enter into a three-year contract for plumbing services with Personal Plumbing, Inc. and authorize the Mayor and City Clerk to execute the agreement. IX. Notices, Communications, Announcements. a.) A REPORT FROM THE UTILITIES DEPARTMENT AND THE ENGINEER OF RECORD. A regular part of each Council meeting is a report from a cooperating agency, organization or department. At this time Mr. Bruce Banks and Mr. Jeff Mikula will report on the activities of the Utilities Department and respond to any questions the Council may have regarding their activities. At this time Mr. Shawn Middleton will report on the activities of the Engineer of Record and respond to any questions the Council may have regarding their activities. No action is required on this item. *b.) NOTIFICATION REGARDING UPCOMING MEETINGS. A Special Council meeting will be held on Tuesday, August 11, 2015 at 8:30 a.m. to conduct interviews for the position of City Manager. Interviews will begin at 9 a.m. and are open to the public. There will be no regular Council work session on August 11, 2015 as previously scheduled. No action is required on this item. CITY COUNCIL AGENDA – AUGUST 4, 2015 PAGE 3 *c.) CONSIDERATION OF AUTHORIZING A TAG DAY FUNDRAISER FOR THE MANISTEE COUNTY HUMANE SOCIETY. The Manistee County Humane Society has requested authorization to conduct their annual tag day fundraiser in the City of Manistee on Friday and Saturday, August 21 and 22, 2015. This is one of the largest fundraisers of the year for the Homeward Bound Animal Shelter. At this time Council could take action to authorize a tag day fundraiser on August 21 and 22, 2015 for the Manistee County Humane Society in the City of Manistee. *d.) CONSIDERATION OF AUTHORIZING PATHWAY OF HOPE 5K FUN RUN FOR SALVATION ARMY. The Salvation Army has organized a Pathway of Hope 5K Fun Run / Walk for Saturday, August 29, 2015 beginning at 8:15 a.m. The event will start and finish at First Street Beach. Proceeds will be used to support local families in need. At this time Council could take action to authorize the Salvation Army’s Pathway of Hope 5K Fun Run on August 29, 2015. X. Concerns and Comments. a.) CITIZEN COMMENT. This is an opportunity for citizens to comment on municipal services, activities or areas of City involvement. Citizens in attendance shall be recognized by the Mayor for comments (limited to five minutes). Letters submitted to Council will not be publicly read. b.) OFFICIALS AND STAFF. c.) COUNCILMEMBERS. XI. Adjourn. RBB:cl COUNCIL AGENDA ATTACHMENTS: Council Meeting Minutes – July 21, 2015 Council Special Meeting Minutes – July 28, 2015 Cash Balances Report Electrician Vendor of Record Mechanical Vendor of Record Plumbing Vendor of Record Tag Day Request Pathway of Hope 5K Request CITY COUNCIL AGENDA – AUGUST 4, 2015 PAGE 4  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – July 21, 2015 A regular meeting of the Manistee City Council was called to order by his honor, Mayor Pro Tem James Smith on Tuesday, July 21, 2015 at 7:00 p.m. in the City Hall Council Chambers, 70 Maple Street, followed by the Pledge of Allegiance. PRESENT: Ed Cote, Roger Zielinski, Robert Goodspeed, James Smith, Mark Wittlieff, and Eric Gustad. ABSENT: Colleen Kenny. ALSO PRESENT: Interim City Manager – R. Ben Bifoss, City Attorney – George Saylor, Deputy City Clerk – Mary Bachman, DPW Director – Jeff Mikula, Finance Director – Ed Bradford, and Public Safety Director – David Bachman. CITIZEN COMMENTS ON AGENDA RELATED ITEMS. Rotary Treasurer, Connie Tewes presented Mayor Pro Tem Smith and City Council with a $3,000 donation towards the new Rotary Park on behalf of the Manistee Rotary Club. CONSENT AGENDA.  Minutes ‐ July 7, 2015 ‐ Regular Meeting  Payroll ‐ June 22 – July 5, 2015 ‐ $ 130,917.07 July 6 – July 19, 2015 ‐ $ 115,459.54  Monthly Bills ‐ June 11, 2015 ‐ $ 181,680.69 ‐ June 22, 2015 ‐ $ 4,202.21 ‐ June 30, 2015 ‐ $ 135,020.96  Consideration of Adopting Ordinance 15‐09, Parks and Beautification Commission. This ordinance was introduced at the regular meeting of July 7, 2015 and could be adopted at this time.  Consideration of Closeout Documentation for the LWCF Rotary Park Play Area Grant. The City of Manistee is in the process of closing out the Land and Water Conservation Fund (LWCF) Rotary Park Play Area grant. One of the requirements of the closeout is a recorded copy of a Declaration and Notice for the project. The City Attorney has reviewed and approved the attached language.  Consideration of a Resolution, Wellhead Protection Program Grant. The City of Manistee Water Department received a grant and began updating the Wellhead Protection Program in the fall of 2014. Since the fall, a team has worked with the Michigan Rural Water Association on updating the contaminated source inventory, developing an education plan, and reviewing zoning language. Another grant is being applied for that will assist with implementing the program. A component for the grant is a resolution by City Council.  Notification Regarding Upcoming Meetings. A Special Council meeting will be held on Tuesday, July 28 at 6 p.m. in a Closed Session with the Michigan Municipal League to narrow the field of candidates to interview for the position of City Manager. | Page 1  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – July 21, 2015 A Special Council meeting will be held on Tuesday, August 11 at 8:30 a.m. to conduct interviews for the position of City Manager. Interviews will begin at 9 a.m. and are open to the public. A Special Council meeting will be held on Tuesday, August 11 at 7 p.m. for the potential selection of a final candidate for the position of City Manager. There will be no regular Council work session on August 11, 2015 as previously scheduled. MOTION by Cote, second by Goodspeed to approve the Consent Agenda as presented. With a roll call vote this motion passed unanimously. AYES: Cote, Zielinski, Goodspeed, Smith, Wittlieff, and Gustad NAYS: None CONSIDERATION OF ORDINANCE Z15‐08, KEEPING OF CHICKENS AND DUCKS. Ordinance Z15‐08 was drafted in conjunction with the recent amendment to Article 606 Animals. This language would allow chickens (not roosters) and ducks in the R1, R2, and R3 zoning districts. As an ordinance two separate readings are required. If this ordinance is introduced at this time it could be adopted at the next regular meeting. MOTION by Cote, second by Goodspeed to introduce Ordinance Z15‐08 adding Section 535 Keeping of Chickens or Ducks to Article 5 General Provisions of the City of Manistee Zoning Ordinance. With a roll call vote this motion passed unanimously. AYES: Cote, Zielinski, Goodspeed, Smith, Wittlieff, and Gustad NAYS: None CONSIDERATION OF A PARCEL SPLIT AND COMBINATION, 321 FIFTH STREET / 510 CYPRESS STREET. On July 9, 2015 the Planning Commission reviewed and recommended Council approval of a request from Glenn and Catherine Zaring and Gerald Hubbard for a parcel split and combination. The Zaring’s own the home at 321 Fifth Street (parcel 51‐612‐325‐01) and wish to split the south 23 feet of their parcel which would then be combined with the Hubbard’s property at 510 Cypress Street (parcel 51‐612‐325‐02). MOTION by Zielinski, second by Cote to approve the request from Glenn and Catherine Zaring and Gerald Hubbard for a parcel split and combination that would transfer the south 23 feet of parcel 51‐612‐325‐01 to parcel 51‐612‐325‐02. With a roll call vote this motion passed unanimously. AYES: Cote, Zielinski, Goodspeed, Smith, Wittlieff, and Gustad NAYS: None | Page 2  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – July 21, 2015 CONSIDERATION OF THE PURCHASE OF TWO CARDIAC MONITORS AND RELATED TECHNOLOGY. Bids were received for the purchase of cardiac monitors for the Fire Department. The Fire Department is requesting authorization to purchase two cardiac monitors from DXE Medical, with a per unit cost of $8,995; along with a one‐time cost of $5,140 for related technology and software; for a total project cost of $23,130. The following bids were received: Boundtree Medical Phillips Mrx $9,601.85 / unit DXE Medical Phillips Mrx $8,995.00 / unit* DXE Medical Lifepak 15 $22,800.00 / unit *The Fire Department is recommending the low bid from DXE Medical. MOTION by Goodspeed, second by Cote to authorize the purchase of two Phillips Mrx cardiac monitors; with related technology and software from DXE Medical for a total cost of $23,130. With a roll call vote this motion passed unanimously. AYES: Cote, Zielinski, Goodspeed, Smith, Wittlieff, and Gustad NAYS: None CONSIDERATION OF A FEMA GRANT FOR A FIRE DEPARTMENT EXHAUST MANAGEMENT SYSTEM. FEMA has awarded a grant to the Manistee Fire Department in the amount of $47,620 to purchase and install an exhaust management system at the Manistee Fire Station. The grant obligates the City to a 5% match of $2,380 for this project. Our contract with the grant writer further obligates the City to an additional 5% fee of $2,380 if the grant was awarded. MOTION by Zielinski, second by Cote to authorize Chief David Bachman to accept the federal grant in the amount of $47,620; and authorize the expenditures of a 5% ($2,380) grant match and a 5% ($2,380) payment to the grant writers at DNR Consultants. With a roll call vote this motion passed unanimously. AYES: Cote, Zielinski, Goodspeed, Smith, Wittlieff, and Gustad NAYS: None CONSIDERATION OF AUTHORIZING THE ADDITION OF A FLAG POLE IN FIRST STREET ROUNDABOUT. Linda Soller and Rudy Linke have organized fundraising efforts to purchase and install a 70 foot tall flag pole in the First Street roundabout in Douglas Park. A 12 foot x 18 foot American flag would be installed. They have presented and received support from the Parks and Beautification Commission at their June meeting. There will be no out‐of‐pocket costs for the City with this project. MOTION by Cote, second by Goodspeed to approve the installation of a 12 foot x 18 foot American flag on a 70 foot pole within the First Street roundabout and accept the project as a donation from Ms. Soller and Mr. Linke’s fundraising efforts. With a roll call vote this motion passed unanimously. | Page 3  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – July 21, 2015 AYES: Cote, Zielinski, Goodspeed, Smith, Wittlieff, and Gustad NAYS: None CITIZEN COMMENT. None received. OFFICIALS AND STAFF. Interim City Manager, R. Ben Bifoss reminded Council that the meeting next week will begin at 6:00 p.m. COUNCILMEMBERS. Council Member Cote asked when the dumpster located at Jefferson and Taylor Streets will be removed. Council Member Goodspeed asked how much fluoride is in the City water. Council Member Gustad thanked Rudy Linke and Linda Soller for the flag project at the roundabout by First Street beech. He also thanked the Rotary Club for their donation to the new Rotary Park. Mayor Pro Tem Smith thanked the DPW for painting crosswalks and for responding to the flooding problem at the Elks. ADJOURN. MOTION to adjourn was made by Goodspeed, second by Cote. Meeting adjourned at 7:18 p.m. Mary Bachman MMC / LIA Deputy City Clerk/Payroll & Benefits | Page 4  CASH TRANSACTIONS REPORT DRAFT Page: 1 MONTH: JUNE 7/28/2015 City of Manistee 3:53 pm Account Number Beginning Balance Debit Credit Ending Balance Fund: 100 - A\P PAYING FUND Dept: 000 001.000 Cash 4,064.14 322,260.99 322,260.68 4,064.45 Total Dept: 000 4,064.14 322,260.99 322,260.68 4,064.45 Fund: 100 4,064.14 322,260.99 322,260.68 4,064.45 Fund: 101 - GENERAL FUND Dept: 000 001.000 Cash 771,607.88 217,139.75 383,338.69 605,408.94 001.002 Cash - Escrow 98,448.93 9,495.99 959.79 106,985.13 004.000 Cash - Petty 800.00 0.00 0.00 800.00 017.000 MBIA Mi Class Inv 57,225.17 5.01 0.00 57,230.18 Total Dept: 000 928,081.98 226,640.75 384,298.48 770,424.25 Fund: 101 928,081.98 226,640.75 384,298.48 770,424.25 Fund: 202 - MAJOR STREET FUND Dept: 000 001.000 Cash 213,975.33 34,325.24 17,166.67 231,133.90 Total Dept: 000 213,975.33 34,325.24 17,166.67 231,133.90 Fund: 202 213,975.33 34,325.24 17,166.67 231,133.90 Fund: 203 - LOCAL STREET FUND Dept: 000 001.000 Cash 37,707.34 11,903.47 6,750.00 42,860.81 Total Dept: 000 37,707.34 11,903.47 6,750.00 42,860.81 Fund: 203 37,707.34 11,903.47 6,750.00 42,860.81 Fund: 204 - STREET IMPROVEMENT FUND Dept: 000 001.000 Cash 38,574.64 1.02 2,794.16 35,781.50 Total Dept: 000 38,574.64 1.02 2,794.16 35,781.50 Fund: 204 38,574.64 1.02 2,794.16 35,781.50 Fund: 226 - CITY REFUSE FUND Dept: 000 001.000 Cash 27,424.47 17,395.07 3,010.50 41,809.04 001.030 Cash Mgt Chk 99,007.84 4.07 0.00 99,011.91 Total Dept: 000 126,432.31 17,399.14 3,010.50 140,820.95 Fund: 226 126,432.31 17,399.14 3,010.50 140,820.95 Fund: 243 - BROWNFIELD REDEVELOPMENT AUTHO Dept: 000 001.000 Cash 31,494.67 0.00 0.00 31,494.67 Total Dept: 000 31,494.67 0.00 0.00 31,494.67 Fund: 243 31,494.67 0.00 0.00 31,494.67 Fund: 245 - OIL & GAS FUND Dept: 000 001.000 Cash 55,878.02 3,709.52 0.00 59,587.54 001.020 Money Market 457,007.86 0.00 0.00 457,007.86 Total Dept: 000 512,885.88 3,709.52 0.00 516,595.40 Fund: 245 512,885.88 3,709.52 0.00 516,595.40  CASH TRANSACTIONS REPORT DRAFT Page: 2 MONTH: JUNE 7/28/2015 City of Manistee 3:53 pm Account Number Beginning Balance Debit Credit Ending Balance Fund: 275 - GRANT MANAGEMENT FUND Dept: 000 001.000 Cash 48,587.66 0.00 0.00 48,587.66 Total Dept: 000 48,587.66 0.00 0.00 48,587.66 Fund: 275 48,587.66 0.00 0.00 48,587.66 Fund: 290 - PEG COMMISSION Dept: 000 001.000 Cash 6,564.68 950.04 3,326.50 4,188.22 Total Dept: 000 6,564.68 950.04 3,326.50 4,188.22 Fund: 290 6,564.68 950.04 3,326.50 4,188.22 Fund: 296 - RAMSDELL THEATRE Dept: 000 001.000 Cash 107,290.36 4,263.66 14,118.41 97,435.61 004.000 Cash - Petty 200.00 0.00 0.00 200.00 Total Dept: 000 107,490.36 4,263.66 14,118.41 97,635.61 Fund: 296 107,490.36 4,263.66 14,118.41 97,635.61 Fund: 297 - FRIENDS OF THE RAMSDELL Dept: 000 001.000 Cash 3,019.62 54.91 0.00 3,074.53 Total Dept: 000 3,019.62 54.91 0.00 3,074.53 Fund: 297 3,019.62 54.91 0.00 3,074.53 Fund: 430 - CAPITAL IMPROVEMENT FUND Dept: 000 001.000 Cash 110,909.65 0.91 7,412.10 103,498.46 Total Dept: 000 110,909.65 0.91 7,412.10 103,498.46 Fund: 430 110,909.65 0.91 7,412.10 103,498.46 Fund: 490 - RENAISSANCE PARK Dept: 000 001.000 Cash 1,100.12 0.01 0.00 1,100.13 Total Dept: 000 1,100.12 0.01 0.00 1,100.13 Fund: 490 1,100.12 0.01 0.00 1,100.13 Fund: 508 - BOAT RAMP FUND Dept: 000 001.000 Cash 16,983.43 3,520.17 682.42 19,821.18 004.000 Cash - Petty 951.00 0.00 0.00 951.00 Total Dept: 000 17,934.43 3,520.17 682.42 20,772.18 Fund: 508 17,934.43 3,520.17 682.42 20,772.18 Fund: 573 - WATER & SEWER UTILITY Dept: 000 001.000 Cash 222,342.76 290,565.97 170,509.99 342,398.74 001.002 Cash - Escrow 44,400.00 2,200.00 4,400.00 42,200.00 004.000 Cash - Petty 300.00 0.00 0.00 300.00 017.000 MBIA Mi Class Inv 489,303.36 42.99 0.00 489,346.35 017.001 MBIA MI Class - 2015 W&S RvBd 2,725,601.67 239.54 0.00 2,725,841.21 Total Dept: 000 3,481,947.79 293,048.50 174,909.99 3,600,086.30  CASH TRANSACTIONS REPORT DRAFT Page: 3 MONTH: JUNE 7/28/2015 City of Manistee 3:53 pm Account Number Beginning Balance Debit Credit Ending Balance Fund: 573 3,481,947.79 293,048.50 174,909.99 3,600,086.30 Fund: 594 - MARINA FUND Dept: 000 001.000 Cash 5,446.44 16,346.02 9,918.66 11,873.80 004.000 Cash - Petty 300.00 0.00 0.00 300.00 Total Dept: 000 5,746.44 16,346.02 9,918.66 12,173.80 Fund: 594 5,746.44 16,346.02 9,918.66 12,173.80 Fund: 661 - MOTOR POOL FUND Dept: 000 001.000 Cash 525,456.40 26,254.63 24,852.88 526,858.15 Total Dept: 000 525,456.40 26,254.63 24,852.88 526,858.15 Fund: 661 525,456.40 26,254.63 24,852.88 526,858.15 Fund: 704 - PAYROLL CLEARING FUND Dept: 000 001.000 Cash 78,650.39 481,319.99 505,935.10 54,035.28 001.007 Cash - Federal & State Taxes 6.20 57,149.80 57,149.77 6.23 Total Dept: 000 78,656.59 538,469.79 563,084.87 54,041.51 Fund: 704 78,656.59 538,469.79 563,084.87 54,041.51 Fund: 705 - DELINQUENT TAX COLLECTION Dept: 000 001.000 Cash 3,268.85 1,600.04 0.00 4,868.89 Total Dept: 000 3,268.85 1,600.04 0.00 4,868.89 Fund: 705 3,268.85 1,600.04 0.00 4,868.89 Grand Totals: 6,283,898.88 1,500,748.81 1,534,586.32 6,250,061.37