City Council

PROCEEDINGS OF THE MANISTEE CITY COUNCIL – DECEMBER 21, 2021 A regular meeting of the Manistee City Council was called to order by her honor, Mayor Lynda Beaton on Tuesday, December 21, 2021, at 7:00 p.m. in the City Hall Council Chambers, 70 Maple Street, followed by the Pledge of Allegiance. PRESENT: David Bachman, Lynda Beaton, Cindy Lundberg, Jermaine Sullivan, Michael Szymanski, James Grabowski, and Erin Martin Pontiac ABSENT: None ALSO PRESENT: City Manager – Bill Gambill, City Attorney – George Saylor, City Clerk – Heather Pefley, DPW Director – Jeff Mikula, Finance Director – Ed Bradford, Police Chief – Josh Glass, Fire Chief – Mark Cameron, and City Engineer – Shawn Middleton CITIZEN COMMENTS ON AGENDA RELATED ITEMS None. CONSENT AGENDA • Minutes December 7, 2021 Regular Meeting December 14, 2021, Work Session & Closed Session • Financial Reports Payroll November 2021 Invoices November 2021 • Notification Regarding Next Work Session – January 11, 2022, at 7:00 p.m. A Council study session has been scheduled for Tuesday, January 11, 2022, at 7:00 p.m. A discussion will be conducted on Neighborhood Restoration and Beautification Committee bylaws and the sign ordinance; and such business as may come before Council. MOTION by Szymanski, second by Grabowski to approve the Consent Agenda as presented. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Szymanski, Grabowski, and Martin Pontiac NAYS: None PRESENTATION BY KEN TALSMA OF ANDERSON TACKMAN ON THE JUNE 30, 2021, AUDIT. Ken Talsma, lead auditor of Anderson, Tackman & Company PLC, gave an overview of the City’s June 30, 2021 audit. An additional audit was required this year due to federal grant funding received. The City received an unmodified opinion again this year. CONSIDERATION OF THE ANNUAL AUDIT COMMITTEE REPORT. The Council Audit Committee is established by Section 23 of the City Council Guidelines. This section spells out the duties and responsibilities of the committee. As part of its responsibilities the Audit Committee prepares a written report on how the committee discharged its duties and responsibilities. | Page 1  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – DECEMBER 21, 2021 MOTION by Bachman second by Martin Pontiac to accept the annual report of the Council Audit Committee. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Szymanski, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF APPROVING A QUOTE TO COMPLETE EMERGENCY REPAIRS TO WELL #6. Well #6 is the largest production well in the City Water System. Annual pump tests inspections have shown a decrease in pumping capacity. An inspection and cleaning were budgeted, to be completed this winter. Before the inspection took place, the pump motor failed. While extracting the pump motor the contractor inspected the well. The condition of the well requires extensive equipment replacement in place of cleaning. MOTION by Szymanski, second by Bachman to approve the $77,435.16 quote from Peerless Midwest, Inc. to complete the emergency repairs to Well #6. Discussed cost budgeted for inspection and cleaning to be used towards equipment replacement. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Szymanski, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF AUTHORIZING THE MANISTEE FIRE DEPARTMENT TO PURSUE THE 2021 FEMA GRANT FOR A 100’ AERIAL PLATFORM APPARATUS. The City of Manistee Fire Department is pursuing a FEMA grant for the purchase of a 100' Aerial Platform Apparatus for the Fire Department. The current 70' aerial truck, though in relatively good shape, is currently 24 years old and is due for replacement in the Capital Improvement Program. MOTION by Sullivan, second by Grabowski to authorize the Manistee Fire Department to pursue the 2021 FEMA grant for a new 100’ Aerial Platform Apparatus, along with any required matching funds. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Szymanski, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF APPROVING A DRINKING WATER ASSET MANAGEMENT GRANT. The City successfully applied for a Drinking Water Asset Management Grant in the amount of $606,932.00. The funds will be utilized for continuing work on the City Water Asset Management Plan and to assist in identifying water service materials. There is no required match. MOTION by Martin Pontiac, second by Sullivan to approve the $606,932.00 Drinking Water Asset Management Grant from the Department of Environment, Great Lakes and Energy and authorize DPW | Page 2  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – DECEMBER 21, 2021 Director Jeff Mikula to sign the agreement. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Szymanski, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF AUTHORIZING THE PURCHASE OF FOURTEEN (14) SELF CONTAINED BREATHING APPARATUS FOR THE MANISTEE FIRE DEPARTMENT. The City of Manistee Fire Department pursued a FEMA grant for the purchase of fourteen (14) new Self- Contained Breathing Apparatus, to replace the current outdated air-packs, to the current standard. The department was successful in its application and was awarded the FEMA Grant in the amount of $93,330.00. Phoenix Safety Outfitters was the only applicant of five vendors to provide a sealed bid. Phoenix Safety Outfitters previously provided a detailed quote, which will be honored, in the amount of $92,785.69. MOTION by Szymanski, second by Grabowski to authorize the Manistee Fire Department to purchase fourteen (14) new Self-Contained Breathing Apparatus from Phoenix Safety Outfitters for $92,785.69, utilizing the FEMA Grant. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Szymanski, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF APPLICATIONS TO BOARDS AND COMMISSIONS The City Clerk has taken action to advertise vacancies on the Board of Review, Compensation Commission, Harbor Commission, Historic District Commission, Parks Commission, PEG Commission, and Tree Commission. Mayoral and Manager appointments require a motion, second and Council voted support. Nominations for Council appointments do not require a second. After all nominations are made, Council votes on the nominees until one nominee receives majority support. The following applications have been received: *Incumbent PEG COMMISSION. Five vacancies – two (2) terms ending 12/31/23, three (3) terms ending 12/31/24 (starting 12/31/21). Applicants must be Manistee County residents; Council appointment. *Barry Lind – 532 Fourth Street *Mike Tillotson – 2700 Nelson Street Szymanski nominated Barry Lind, 532 Fourth Street, to the PEG Commission term ending 12/31/2024. With a roll call vote this nomination passed unanimously. | Page 3  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – DECEMBER 21, 2021 AYES: Bachman, Beaton, Lundberg, Sullivan, Szymanski, Grabowski, and Martin Pontiac NAYS: None Grabowski nominated Mike Tillotson, 2700 Nelson Street, to the PEG Commission term ending 12/31/2024. With a roll call vote this nomination passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Szymanski, Grabowski, and Martin Pontiac NAYS: None A REPORT FROM THE CITY CLERK AND THE CITY MANAGER. Ms. Heather Pefley reported on the activities of City Clerk’s Office and responded to any questions the Council had regarding their activities. The City Manager’s Office annually prepares a comprehensive review of calendar year activities. That review provides City Council and the Community an opportunity to step back from day-to-day operations and take a longer look at what has been accomplished during the year. Mr. William Gambill presented the 2021 City of Manistee Highlights. CITIZEN COMMENT Phil Morse, New Era, MI / introduced himself to Council and announced he will be running for State Representative. OFFICIALS AND STAFF Gambill gave updates on the Commercial Rehabilitation District for the Hampton Inn project including next steps for the process, provided the timeline for the proposed Brownfield Plan, and M55 Bridge reopening. Bradford confirmed that the Brownfield Authority will be meeting on January 10, 2022. COUNCILMEMBERS Councilmembers wished everyone a Merry Christmas and Happy New Year! Bachman thanked City staff for a great year. Martin Pontiac asked if there was an update on the timeframe for the work to be completed on the Maple Street Bridge and inquired on the availability of water test results from residents. Grabowski stated there have been large pieces of styrofoam left at the recycling center again and asked for updates on 12th Street and Safebuilt. Szymanski offered his appreciation to the Finance Director, staff, and department directors for their work | Page 4  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – DECEMBER 21, 2021 with the audit and maintaining the budget. He also thanked the Clerk and City Manager. Beaton asked if the application for water testing could have a release of information added to the form for residents to sign. ADJOURN MOTION by Sullivan to adjourn the meeting at 8:34 p.m. Heather Pefley, CMC/MiPMC II City Clerk | Page 5