City Council

AD HOC EVENTS COMMITTEE MEETING NOTES OF MARCH 21, 2024 A meeting of the Ad Hoc Events Committee was held on Thursday, March 21, 2024 in the First Floor Conference Room, City Hall, Manistee. The meeting commenced at 3:30 p.m. PRESENT: Cindy Lundberg, Mark Fedder, Jeff Mikula, Julia Cook, Bill Gambill, Dyllan Walker (via Teams), James Beaudrie EXCUSED ABSENCE: Chief Josh Glass, Sammie Lukaskiewicz Other Future Events • Discussed permanent Events Committee o Purpose and Duties o Staff Person ▪ Community-wide – not City or Downton District only. Would receive contributions from DDA, Tourism Authority, etc. ▪ Defined list of large events ahead of time – assist with smaller events as time allows. ▪ Example – Traverse City Festival Foundation ▪ Staff working in conjunction with Event Commission – this would allow for consistency and streamlining events. ▪ Helpful with fundraising efforts having one touch person. ▪ Discussed salary structure – possibility for bonus structure. Recommendations • Permanent Committee o Take on only certain events o Purpose of committee is to ensure events are respectful of history and congruent with the original event o Engaging the Native American Community Sleighbell Parade Discussion included: • RRCA Sleighbell Committee 2023 balance to the City – $4, 583. • Reviewed expenditures – updated spreadsheet provided to Chair. • Sponsorship levels - $7,500+ should be added to the bottom of the brochure – front page with “presented by” statement. • Trademark – City to follow-up and secure trademark. • Chair would like rules for the parade created. • Reviewed secured Sleighbell events. • Businesses creating trademark merchandise – City should require a licensing fee – start at $250. • Create a link on Sleighbell website for volunteer sign-up. Action items: 1. City – trademark Next meeting date – Thursday, April 18, 2024, at 3:30 p.m. Kelly McColl Acting Recording Secretary AD HOC EVENTS COMMITTEE – MARCH 21, 2024 PAGE 1