City Council

PROCEEDINGS OF THE MANISTEE CITY COUNCIL – JUNE 4, 2024 A regular meeting of the Manistee City Council was called to order by her honor, Mayor Jermaine Sullivan on Tuesday, June 4, 2024, at 7:00 p.m. in the City Hall Council Chambers, 70 Maple Street, followed by the Pledge of Allegiance. PRESENT: David Bachman, Wesley Smith, Cindy Lundberg, Jermaine Sullivan, Seth Pratt, James Grabowski, and Erin Martin Pontiac ABSENT: None ALSO PRESENT: City Manager – Bill Gambill, City Attorney – Tom Figura, City Clerk – Heather Pefley, DPW Director – Jeff Mikula, Finance Director – Ed Bradford, Community Development Director – Theresa Waldo, Police Chief – Josh Glass, Fire Chief – Tom Hernden, and City Engineer – Shawn Middleton CITIZEN COMMENTS ON AGENDA RELATED ITEMS Public comments provided by: - Liz Laskey, 537 Fourth Street - Sammie Lukaskiewicz, Executive Director – Manistee County Tourism Authority CONSENT AGENDA • Minutes May 21, 2024 Regular Meeting • Financial Reports Cash Balances April 2024 Revenue & Expenses April 2024 • Consideration of Ordinance 24-07 to amend Chapter 260 Oil and Gas Investment Board, of the City of Manistee, Michigan codified ordinances. • Consideration of a Resolution of Support for naming M-55 as, “Coast to Coast on M-55,” a Pure Michigan Recreational Byway. • Consideration of a resolution for Good Stuff Holdings, LLC, 308 River Street, On-Premises Tasting Room. • Consideration of Manistee High School Homecoming Parade. MOTION by Grabowski, second by Smith to approve the Consent Agenda as presented. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None | Page 1  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – JUNE 4, 2024 CONSIDERATION OF ADOPTING COUNCIL POLICY CP-40 ANTI-FRAUD. The City’s auditors recommended that the City adopt an anti-fraud policy as part of the FY 2023 audit. Administration has reviewed best practices and sample policies in this area and drafted an anti-fraud policy for Council consideration. It has also been reviewed by the City Attorney. MOTION by Grabowski, second by Lundberg to adopt Council Policy CP-40 Anti-Fraud. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF ENTERING INTO AGREEMENTS WITH TOP LINE ELECTRIC, LLC, TO SERVE AS THE CITY’S ELECTRICAL CONTRACTOR OF RECORD AND AUTOMATION CONTROLS CONTRACTOR OF RECORD FOR FIVE-YEAR TERMS. The City selected Top Line Electric as its Electrical Contractor of Record and Automation Controls Contractor of Record through a competitive process in 2018. The contracts expired June 30, 2023, and the City has been working on a month -to- month basis since then. The DPW and Water & Sewer Utility, as well as all municipal buildings, use electrical contractor services; Water & Sewer Utility uses control services for its plant automation and has been happy with the quality and cost of the services. The Public Works Director, Water Leadman, Wastewater Leadman, and Facility Manager all recommend entering into new five-year agreements for Electrical and Automation Controls Contractor of Record with Top Line Electric, LLC. MOTION by Bachman, second by Martin Pontiac to enter into a five-year agreement with Top Line Electric, LLC, to serve as the City’s Electrical Contractor of Record and authorize the Mayor and City Clerk to execute the agreement. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None MOTION by Pratt, second by Grabowski to enter into a five-year agreement with Top Line Electric, LLC, to serve as the City's Automation Controls Contractor of Record and authorize the Mayor and City Clerk to execute the agreement. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF BUDGET AMENDMENT 2024-2 FOR FISCAL YEAR END JUNE 30, 2024. The City of Manistee is required by State law to ensure that actual expenditures do not exceed budgeted amounts. Over the course of the current fiscal-year, unanticipated and unbudgeted events and\or Council | Page 2  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – JUNE 4, 2024 approved expenditures have occurred. The proposed budget amendment addresses expenditures associated with these events to ensure compliance with State statutes regarding appropriations. MOTION by Lundberg, second by Smith to adopt budget amendments 2024-2 for fiscal year ending June 30, 2024. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF MICHIGAN DEPARTMENT OF TRANSPORTATION (MDOT) LETTER OF SUPPORT TO COMMENCE DESIGNING A LANE REDUCTION FOR THE 2027 US-31 RECONSTRUCTION PROJECT. MDOT is beginning the design phase of the 2027 US-31 Reconstruction Project through the City of Manistee. MDOT presented the results of a recent safety audit to Council on May 7, 2024. Before MDOT commits significant staff time to including the lane reductions to improve safety they are requesting a Letter of Support from the City. MOTION by Pratt, second by Martin Pontiac to approve MDOT’s Letter of Support to evaluate a lane reduction for the 2027 US31 Reconstruction Project. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF APPLICATIONS TO BOARDS AND COMMISSIONS. The City Clerk has taken action to advertise vacancies on the Board of Review, Brownfield Redevelopment Authority, Compensation Commission, Downtown Development Authority, Oil & Gas Investment Board, PEG Commission, Parks Commission, Tree Commission, and Zoning Board of Appeals. Mayoral and Manager appointments require a motion, second and Council voted support. Nominations for Council appointments do not require a second. After all nominations are made, Council votes on the nominees until one nominee receives the majority support. The following applications have been received: *Incumbent BROWNFIELD REDEVELOPMENT AUTHORITY – two vacancies, terms ending 06/30/27. Purpose: Promote revitalization of environmentally distressed and functionally obsolete areas; Mayoral appointment. *Meagan Kempf – 1725 Merkey Road Mayor Sullivan appointed Meagan Kempf, 1725 Merkey Road to the Brownfield Redevelopment Authority term ending 6/30/27. | Page 3  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – JUNE 4, 2024 MOTION by Smith, second by Bachman to support the mayor’s appointment of Meagan Kempf to the Brownfield Redevelopment Authority term ending 6/30/27. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None DOWNTOWN DEVELOPMENT AUTHORITY – two vacancies – interest members, terms ending 06/30/28. Purpose: Central Business District and Tax Increment Financing Authority; Manager appointment. *Deanna Marsh – 182 W. Kott Road *Kyle Mosher – 50 Greenbush Street Gambill appointed Deanna Marsh, 182 W. Kott Road to the Downtown Development Authority term ending 6/30/28. MOTION by Grabowski, second by Pratt to support the City Manager’s appointment of Deanna Marsh to the Downtown Development Authority term ending 6/30/28. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None Gambill appointed Kyle Mosher, 50 Greenbush Street to the Downtown Development Authority term ending 6/30/28. MOTION by Smith, second by Bachman to support the City Manager’s appointment of Kyle Mosher to the Downtown Development Authority term ending 6/30/28. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None OIL AND GAS INVESTMENT BOARD – one vacancy – term ending 06/30/28. Purpose: Oversees investment of Oil and Gas Trust Fund; Mayoral appointment. *Doug Parkes – 724 Harbor Drive Mayor Sullivan appointed Doug Parkes, 724 Harbor Drive to the Oil and Gas Investment Board term ending 6/30/28. MOTION by Grabowski, second by Martin Pontiac to support the mayor’s appointment of Doug Parkes to the Oil and Gas Investment Board term ending 6/30/28. With a roll call vote this motion passed unanimously. | Page 4  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – JUNE 4, 2024 AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None PARKS COMMISSION – two vacancies – terms ending 06/30/27. Purpose: Advisory on parks development, maintenance, improvements, and identifying, planning, implementing public and private beautification projects; Mayoral appointment. Mark Tomaszewski – 106 Tamarack Street *Lani Rozga – 1507 Vine Street *Elizabeth Laskey – 537 Fourth Street Mayor Sullivan appointed Elizabeth Laskey, 537 Fourth Street to the Parks Commission term ending 6/30/27. MOTION by Smith, second by Pratt to support the mayor’s appointment of Elizabeth Laskey to the Parks Commission term ending 6/30/27. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None Mayor Sullivan appointed Lani Rozga, 1507 Vine Street to the Parks Commission term ending 6/30/27. MOTION by Pratt, second by Smith to support the mayor’s appointment of Lani Rozga to the Parks Commission term ending 6/30/27. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None ZONING BOARD OF APPEALS – one vacancy – alternate member, term ending 05/31/27. Purpose: Hears appeals to zoning, building issues; Mayoral appointment. Dan Dilworth – 464 Third Street Mayor Sullivan appointed Dan Dilworth, 464 Third Street to the Zoning Board of Appeals alternate member term ending 5/31/27. MOTION by Lundberg, second by Smith to support the mayor’s appointment of Dan Dilworth to the Zoning Board of Appeals alternate member term ending 5/31/27. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None | Page 5  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – JUNE 4, 2024 A REPORT FROM THE ENGINEER OF RECORD AND THE DEPARTMENT OF PUBLIC WORKS. Mr. Shawn Middleton reported on the activities of the Engineer’s Office and responded to any questions the Council had regarding their activities. Mr. Jeff Mikula reported on the activities of the Department of Public Works and responded to any questions the Council had regarding their activities. CITIZEN COMMENT Public comments received by: - Sammie Lukaskiewicz, Executive Director – Manistee County Tourism Authority - Andrew Stafford, Manistee Chamber of Commerce Economic Director - Tom Riley, owner Riverside Motel OFFICIALS AND STAFF Gambill welcomed Andrew Stafford to Manistee, thanked Mikula and Middleton for their reports and encouraged citizens to complete the Beach Master Plan survey. Richardson stated the spring cleanup event was a great success. COUNCILMEMBERS Pratt, Grabowski, Bachman, Smith, Lundberg, and Sullivan made inquiries and provided comments. ADJOURN MOTION by Lundberg to adjourn the meeting at 8:14 p.m. Heather Pefley CMC, MiPMC II City Clerk | Page 6