Harbor Commission

Manistee Harbor Commission Agenda Tuesday, October 17, 2017 at 1:00 p.m. – Second Floor Conference Room City Hall, 70 Maple Street, Manistee MI 49660 ____________________________________________________________________ Call to Order Approval of Agenda Public Comments on Agenda Items (5 minute limit) Approval of Minutes  Minutes of August 15, 2017 Reports  Harbormaster – Review of Boating Season (slip days and revenue)  City Manager – Launch Ramp Revenue Unfinished Business  Marina Dock Repairs / Replacement  Patio Options / Cost Estimates – DPW Director / City Engineer  Sponsorship Idea for Marina Patio Area – Glenn Zaring & Ty Cook New Business  Marina – Slip Rates for 2018  Set Meeting Dates for 2018 Public Comment (5 minute limit) Comments by Harbor Commissioners Adjourn Strategic Plan Action Items:  1.1.1 Ordinance Review  4.1.2 Change of Focus  1.1.2 Recruitment  4.1.3 Early & Late Season  2.1.1 Skid Piers  5.1.1 Around the Lake Discussions  2.1.2 Docks  5.1.2 Sister Marina  2.1.3 Boat Launches  5.1.3 Reach Out to Key Stakeholders  3.1.1 Loss Revenue  6.1.1 Update Website Info  3.1.2 Revenue Sources  6.1.2 Marina Relationships / DDA  3.1.3 Expenses  6.1.3 Update Info in Visitors Guide  4.1.1 Transient Users Needs  HARBOR COMMISSION MINUTES MEETING OF AUGUST 15, 2017 A regular meeting of the Manistee Harbor Commission was held on Tuesday, August 15, 2017 at 1:00 p.m. in the Second Floor Conference Room, City Hall, 70 Maple Street, Manistee MI 49660. The meeting was called to order by the Chair. Roll Call Present Excused Absence Unexcused Absence Commissioner Fritz Boehm  Commissioner Ty Cook  Commissioner Tim Kozal  Commissioner Jim Smith  Commissioner Alex Zaccanelli  Commissioner Glenn Zaring  Commissioner Roger Zielinski  City Manager Thad Taylor  OTHERS PRESENT: Marketing Vendor Maralee Cook, Ed Tegler APPROVAL OF AGENDA MOTION by Jim Smith, second by Glenn Zaring, to approve the agenda as presented. Voice vote - Motion carried. PUBLIC COMMENTS ON AGENDA ITEMS None APPROVAL OF MINUTES MOTION by Jim Smith, second by Glenn Zaring, to approve the minutes for the July 18, 2017 meeting as presented. Voice vote - Motion carried. STAFF REPORTS Harbormaster. Hired one more staff member, still one short. Met with Swidorski on marina docks. Requested a cost estimate, using a phased approach, for dock/piling repairs and/or replacement. The estimate to do one dock is $24,000; $1,250 just for the gas dock area. Has discussed grant options with the Waterways Commission. Matching funds are not available. Discussed options, floating docks, etc.  Very good comments on staff from recent survey cards; dock issues were also mentioned. Marina has been full.  Some MAC racers stopped on their way back.  No issues with recent events held near or on marina property.  Glenn Zaring noted that Frank Beaver of the Little River Band of Ottawa Indians could be a good contact for grants or funding options.  Kozal noted the recently reported “sheen” in the river channel was coming from a source upstream of the marina.  Discussed catamaran races at First Street Beach. Jim Smith noted this event was in direct violation of city ordinances for camping and fires on the beach. No sense having ordinances if they are not enforced. Ed Tegler noted that City Council and the Parks Commission gave their blessings for the event on a trial basis. Harbor Commission Minutes – August 15, 2017 Page 1  Discussed dogs on the Riverwalk.  Police Department continues to monitor launch ramp parking lot and issues citations when necessary. City Manager. Launch ramp revenue report distributed. Marketing Vendor. Maralee Cook provided a written update for marketing efforts in July and August. Marketing efforts will be reviewed at the end of the season for effectiveness. Noted that boosted posts resulted in more followers to the Marina Facebook page. UNFINISHED BUSINESS  Sponsorship Idea for Marina Patio Area. Glenn Zaring reported that the requested estimates from the DPW Director had not yet been received. NEW BUSINESS  Marina – Seasonal Allotment. The City Marina currently uses 8 seasonal docks. The State of Michigan advised that the City had previously been approved for 10 seasonal slips. Tim Kozal asked the Commission to consider increasing the number of seasonal slips to 10. Discussion followed, if more seasonal slips are warranted following the season, we can approach the State to increase the number allowed. MOTION by Glenn Zaring, second by Fritz Boehm, that the Harbor Commission endorses increasing the number of seasonal slips at the Municipal Marina to ten. Voice vote – Motion carried. PUBLIC COMMENTS  Ed Tegler – As a new boater on a recent trip up and down the river channel, he noted that there was no place for someone to tie up and take a look downtown or get something to eat. Members noted that if space is available staff at the City Marina will allow temporary dockage as a courtesy. Discussed good and bad points of signage for a courtesy dock. Suggestion to approach the DDA to rent a seasonal dock or provide other courtesy dockage along the river. Tegler noted that all the negative Private Do Not Enter signs along the river are not inviting to the general boater. OTHER COMMENTS  Ty Cook requested a review of season numbers for slip days and revenue at the next meeting. ADJOURNMENT Next meeting is scheduled for October 17, 2017 at 1:00 p.m. in the Second Floor Conference Room, City Hall, 70 Maple Street, Manistee, Michigan. MOTION to adjourn by Jim Smith, second by Glenn Zaring at 1:40 p.m. Draft – cl Cynthia Lokovich, CAP-OM Recording Secretary Harbor Commission Minutes – August 15, 2017 Page 2 BOAT LAUNCH REVENUES 2012 - 2013 Rate Structure: $5 / Daily, $35 / Seasonal 2013 - 2016 Rate Structure: $10 / Daily, $40 / Seasonal 2017 BOAT LAUNCH REVENUE (As of 10/9/17) PRESEASON MAY JUNE JULY AUGUST SEPTEMBER TOTALS Seasonal Permits 42 = $1,680 148 = $5,920 79 = $3,160 99 = $3,960 146 = $5,840 19 = $760 533 = $21,320 Daily Permits 0 86 = $860 101 = $1,010 226 = $2,260 534 = $5,340 290 = $2,900 1,237 = $12,370 Annual Total $33,690 2016 BOAT LAUNCH REVENUE PRESEASON MAY JUNE JULY AUGUST SEPTEMBER TOTALS Seasonal Permits 113= $4,520 63 = $2,520 102 = $4,080 91 = $3,640 159 - $6,360 35 = 1,400 563 = $22,520 Daily Permits 41 = $410 72 = $720 106 = $1,060 229 = $2,290 732 = $7,320 383 = 3,830 1,563 = $15,630 Annual Total $38,150 2015 FIRST STREET BOAT LAUNCH REVENUE PRESEASON MAY JUNE JULY AUGUST SEPTEMBER TOTALS Seasonal Permits 84 = $3,360 69 = $2,760 78 = $3,120 106 = 4,240 109 = $4,360 52 = $2,080 498 = $19,920 Daily Permits 31 = $310 39 = $390 64 = $640 219 = 2,190 338 = $3,380 459 = $4,590 1,150 = $11,500 Annual Total $31,420 2014 FIRST STREET BOAT LAUNCH REVENUE PRESEASON MAY JUNE JULY AUGUST SEPTEMBER TOTALS Seasonal Permits 35 = $1,400 113 = $4,520 95 = $3,800 126 = $5,040 159 = $6,360 22 = $880 550 = $22,000 Daily Permits 0 65 = $650 100 = $1,000 198 = $1,980 687 = $6,870 255 = $2,550 1,305 = $13,050 Annual Total $35,050 2013 FIRST STREET BOAT LAUNCH REVENUE PRESEASON MAY JUNE JULY AUGUST SEPTEMBER TOTALS Seasonal Permits 39 = $1,365 78 = $2,730 54 = $1,890 104 = $4,160 224 = $8,960 23 = $920 522 = $20,025 Daily Permits 14 = $70 137 = $685 109 = $545 199 = $1,990 734 = $7,340 285 = $2,850 1,478 = $13,480 Annual Total $33,505 Updated: October 9, 2017 BOAT LAUNCH REVENUES 2012 - 2013 Rate Structure: $5 / Daily, $35 / Seasonal 2013 - 2016 Rate Structure: $10 / Daily, $40 / Seasonal 2012 FIRST STREET BOAT LAUNCH REVENUE PRESEASON MAY JUNE JULY AUGUST SEPTEMBER TOTALS Seasonal Permits 31 = $1,085 89 = $3,115 69 = $2,415 150 = $5,250 96 = $3,360 8 = 280 443 = $15,505 Daily Permits 0 114 = $570 137 = $685 687 = $3,435 1,279 = $6,395 626 = $3,130 2,843 = $14,215 Annual Total $29,720 Updated: October 9, 2017  MEMO TO: Jeff Mikula, DPW Director, City of Manistee Tim Kozal, Public Safety Director, City of Manistee FROM: Shawn Middleton, PE, Spicer Group Inc. DATE: October 2nd, 2017 RE: Manistee Municipal Marina – Patio Surface Treatment Recommendations BACKGROUND We have been requested to evaluate options for improving the surface of an unimproved area adjacent to the City of Manistee’s Municipal Marina Building. This area is bounded by the Marina building to the east, the barrier free access ramp to the north and a retaining wall to the west. Please refer to the sketch below and attached photographs depicting this location. It is our understanding the Harbor Commission wishes to utilize this space as a patio and provide for outside seating. Any proposed surface would need to accommodate chairs and tables and be barrier free. Access to this area could be provided by providing an opening in the current handicap accessible ramp or providing an access via ramps and/or steps from the existing sidewalk located to the north. Additionally, this location is prone to being inundated with water and in the past, has experienced some flooding. A new roof gutter system was installed earlier this year and the downspout from these gutters discharged to the southerly end of this unimproved area. After installation of the gutter and downspout system a pipe was connected to the downspout and directed to an infiltration barrel. This barrel was buried in the approximate center of the unimproved area. City of Manistee Municipal Marina – Location of Proposed Surface Improvements (Green) Page 1 of 6 ALTERNATIVES Stormwater/Groundwater Management If a permanent improved surface is to be installed at this location it will be important to ensure stormwater runoff from the roof or adjacent areas is not allowed to directly discharge onto or under the proposed surface. Prolonged moisture on or beneath any of the proposed surface treatments will likely result in shortening the design life of the material. A. Extend Westside Gutter to the Existing Downspout on North Side of Building An option to remove the source of stormwater runoff from this area could be to modify the gutter along the west side of the building and wrap it around, creating positive drainage to the north side of the building to utilize the existing downspout located east of the entrance way. This option would be dependent on being able to provide an adequate slope over this distance and will require using an adequate gutter size to handle the estimated stormwater runoff from this roof area. We are assuming this option was previously evaluated and it was determined not feasible for these or other reasons. B. Install Permanent Drain and Underdrain from Existing Downspout to the River. Since access to any pipe or stormwater collection system will be difficult to access after installation of a permanent surface at this location we recommend a permanent pipe be installed from the downspout under the proposed surface with a direct outlet to the river. This option will ensure no water is collecting on or under the proposed surface. We recommend this pipe should be a minimum 6 inches in diameter, non-perforated pipe of either PVC or Dual Wall HDPE material. The pipe should be non-perforated to prevent any roof water from leaving the pipe and reentering the ground beneath the proposed surface resulting in potential impacts to the proposed surface from below. We also recommend a separate 4-inch perforated tile with sock be ran alongside this pipe to act as an underdrain for this area. This pipe would ensure any potential high groundwater in the area is captured and conveyed away to the River. This pipe could be reconnected to the non-perforated roof drain pipe using a wye connection at a point that is downstream of the proposed patio area. This option will require a penetration of the existing seawall and either mining under the sidewalk or removing and replacing a portion of the sidewalk to install. Page 2 of 6 Surface Treatment Options for the Unimproved Area Several Options exist for installing a surface that would be suitable for a patio while also providing for adequate drainage either through the proposed surface or by sloping the proposed surface to a drain or spillway. The following are some options that could be considered for the proposed improvements. A. Composite Wood Decking or PVC Dock Decking Standard composite wood decking could be an option for this area. Standard deck construction could be used to install this surface. This would require the installation of joists, beams and columns to support the system. This system could be installed level and drainage would be through the joints in the decking to the underdrained unimproved ground below. Estimated cost per square foot installed: $25-30/SFT B. Pervious Pavers Typical block pavers could be placed at this location. They can be installed to be pervious by using blocks with open cells or open joints that are backfilled with a pervious media such as pea stone or similar material. Like pervious concrete, water is transferred vertically through the pavers to a pervious compacted base material below. Pervious pavers will require maintenance in the long term when they become blocked with debris. Since the pervious material is removable, maintenance would consist of vacuuming the paved surface with a special street sweeper type machine. If the surface fails for some reason, it would be relatively simple to remove and replace the necessary pavers, replace the top few inches of pervious material, if required, and reset the pavers. Pavers can be selected and designed to be aesthetically pleasing through the use of patterns and designs Estimated cost per square foot installed: $12-$14/ SFT Page 3 of 6 C. Grassed Pavers Block pavers with open areas can also be used to provide for a green grassed surface. Pavers with open joints or cells would typically have the bottom ½ or 2/3 filled with pea stone and the top ½ or 1/3 filled with topsoil that would be seeded and allowed to grow. The resulting appearance is a mix of grass and block pavers. This system is dependent on the ability to grow grass at this location and if grass is able to grow will require maintenance by mowing. Estimated cost per square foot installed: $10-$12/ SFT D. Grassed Geocellular Surface This alternative involves the use of a geocellular materials. These materials are made of strong plastic and unfold to create cells. These cells can be filled with stone and topsoil similar to the openings in pavers. This system would result in a surface that appears to be a typical grass surface, but has added strength provided by the geocellular system and stone backfill. Similar to the grassed pavers this system is dependent on the ability to grow grass at this location and if grass is able to grow will require maintenance by mowing. Estimated cost per square foot installed: $8-$10/ SFT Page 4 of 6 E. Pervious Concrete Pervious Concrete is a potential option for this location. Pervious concrete allows stormwater to flow vertically through the concrete to the subbase below. The subbase would typically be compacted sand to allow for drainage to underdrains or the water table below. Pervious concrete can require maintenance over time. If the pore spaces become blocked over time they may need to be cleaned by vacuum or high pressure washing techniques. Estimated cost per square foot installed: $8-$12/ SFT F. Conventional Concrete Conventional Concrete is an option at this location provided the base is underdrained and adequate slope is provided to drain the surface. The surface of the concrete would need to be sloped in a manner to drain away from the building. For this relatively small site this could be accomplished by sloping the concrete to the west and northwest and allowing water to runoff onto the grass or a drain could also be installed in the center of the patio area and connected to the roof drain outlet. Concrete could also be stained or finished as desired to improve the appearance. Estimated cost per square foot installed: $4-$10/ SFT Page 5 of 6 RECOMMENDATIONS Stormwater/Groundwater Management Unless it is feasible to convey the additional roof water around to the downspout on the north side of the building we would recommend a permanent pipe and underdrain (Option B) be installed from the existing downspout to the river. For planning purposes, we would estimate the cost of construction to range between $2,000 and $5,000. Since this is a small project and will be driven by mobilization as much as the unit pricing we highly recommend obtaining quotes or bids from a contractor for planning or budgeting purposes. Surface Treatment Options for the Unimproved Area The recommended option for the proposed surface treatment will be dependent on a balance of costs, maintenance, longevity, and appearance. Therefore, it is difficult for us to make this determination. This decision will ultimately need to be determined by the stakeholders. However, we can provide the following input for the stakeholders to use in the decision-making process. The grassed surface options would provide a natural looking setting, though it may be difficult to fully establish uniform grass growth in some areas. There are currently areas where grass is not fully established. In addition, mowing of this area would require the removal of chairs and tables if that were to become the preferred use in the summer. These surfaces, though reinforced with pavers or GeoCelluar systems could be soft in locations for chairs and tables. Pervious concrete is typically more expensive and takes special installation techniques. Similar results can be obtained from pervious pavers using stone to fill in open cells and joints. Therefore, if a permeable surface is recommended it may be more cost effective and potentially more aesthetically pleasing to use pervious pavers. The use of composite/PVC decking or conventional concrete would ensure a sound stable surface is provided for any potential use of this area. A deck system would require the installation of columns, beams, and joists, but would not require the existing subbase material to be replaced or compacted. A concrete system would require a compacted sand base with underdrainage and the surface would need to be graded for positive drainage. A deck appearance could be enhanced by using varying deck board colors and patterns. A concrete surface could also be enhanced by using various staining and texturing techniques. There is an estimated 620 square feet of surface area that could be improved. Using the range of unit costs and assuming some demolition items for the existing rail/wall at the ramp, grading, restoration, etc. the surface improvement could range from $3,000 to $18,600 to install. Since this is a small site and mobilization and unit costs could vary we would highly recommend obtaining quotes or bids from a contractor. Please refer to the attached sketch for the approximate location of the roof drain outlet and underdrain improvements. Page 6 of 6  MANISTEE CITY HARBOR COMMISSION 2017 MEETING SCHEDULE Chapter 266 of the Manistee Code of Ordinances requires the Commission to meet at least quarterly each year, and more frequently as needed. The date and time of each meeting will, where practicable, be agreed upon by the consensus of the Commission and City Staff assigned to the Commission. Consensus to schedule quarterly meetings in January, April, July and October on the Third Tuesday of the month, and also during the Marina season in June and August. Additional meetings can be scheduled as necessary. Meetings are held in the Second Floor Conference Room, City Hall at 1 p.m. January 16, 2018 April 17, 2018 June 19, 2018 July 17, 2018 August 21, 2018 October 16, 2018 This notice is given pursuant to provisions of the Michigan Open Meetings Act. Posted _________________, 2017 __________________________________ Cindy Lokovich, Secretary Manistee Harbor Commission