Housing Commission

CITY OF MANISTEE HOUSING COMMISSION Meeting Minutes January 21, 2014 Regular Meeting Meeting Start Time: The Regular Meeting of the City of Manistee Housing Commission was called to order by President Dale Priester at 4:16 p.m. Roll Call: Commissioner Present Absent Excused Absent Non-Excused Dale Priester ~ D D Doug Parkes ~ D D Elbert Purdom ~ D D Donna Korzeniewski D ~ D Cheryl Stephison D D ~ Housing Commission Staff Present: • Clinton McKinven-Copus, Executive Director/Commission Secretary • Lorna Perski, Housing Coordinator Others Present: • None Amendments to the Agenda: • None Approval of Minutes: Regular Meeting December 10, 2013 Motion: Doug Parkes Second: Elbert Purdom Approval: All In Favor Old Business: • None City of Manistee Housing Commission Minutes Meeting Date: [Insert Date] s:\housing commission minutes\2014-minutes\regular meeting minutes 1-21-2014.docx Page 1 of3 New Business: Resolution 2014-1 Termination of Memorandum of Understanding with the Port City Resident Council: An MOU was signed on June 6, 2009 with the Port City Resident Council. The CMHC provided an office, computer lab and some funding for the PCRC. Submission of budget items as requested by the CMHC has not been provided by the PCRC. There have been no financial statements provided by the PCRC since their inception. If that information is not provided the CMHC will terminate, and request HU D's review of the PCRC due to non-functioning and no reports for at least 18 months. Motion: Doug Parkes Second: Elbert Purdom Approval: All in Favor Executive Director's Report: Key Performance Indicators for 2013 looked great at 98%. Unit turn times required by HUD are 15 days for Maintenance, and 5 days for Management. Our times were 7.7 for Maintenance and 2.37 for Management. This is part of our Recovery Agreement. The numbers are not as good for January 2014. There has been no response from the Detroit Field Office yet on the discussion notes. The December report is available. The field office representatives said we need six months reserves now, but that is not what was in our Recovery Agreement. Key Performance Indicators for November shows a profit of $9,699.06. Monica Otis is to prepare a report of the unusual expenses for each month. She is also working on a weekly dash board. There have been no additional expenses this month, except the snow removal is keeping the Maintenance workers from other tasks. Finances: November 2013 Financial Statements were reviewed by board members. There were no questions regarding the November Statements. Motion to Accept and Place on File: Doug Parkes Second: Elbert Purdom Approval: All in Favor Communications: • None City of Manistee Housing Commission Minutes Meeting Date: [Insert Date] s:\housing commission minutes\2014-minutes\regular meeting minutes 1-21-2014.docx Page 2 of 3 Public Comment: Several Tenants from Harborview were present at the meeting and had comments about the Mold Report and the upcoming No Smoking Policy. Clint reported that the No Smoking Policy will affect all of our properties and that we have a legal obligation according to HUD to implement this policy. Commissioner Report/Comments: Dale said he thought the Friday newsletter is great. He was surprised that there are scholarships available to children of residents in the amount of $5,000.00. Meeting Adjourned Motion: Doug Parkes Second: Elbert Purdom Approval: All In Favor Time: 4:55 p.m. Dale Priester = ~ Clinton McKinven-Copus President Executive Director/Secretary City of Manistee Housing Commission City of Manistee Housing Commission Minutes Meeting Date: [Insert Date] s:\housing commission minutes\2014-minutes\regular meeting minutes 1-21-2014.docx Page 3 of3