Housing Commission

1 CITY OF MANISTEE HOUSING COMMISSION 2 Meeting Minutes 3 April 22, 2014 4 Regular Meeting Minutes 5 6 Meeting Start Time: The meeting was opened at 4:06 p.m. by President Dale Priester. 7 8 Roll Call: 9 10 Commissioner Present Absent Excused Absent Non-Excused 11 Dale Priester [8J 0 0 12 13 Doug Parkes 0 [8J 0 14 15 Elbert Purdom [8J 0 0 16 17 Donna Korzeniewski [8J 0 0 18 19 Cheryl Stephison 0 [8J 0 20 21 Housing Commission Staff Present: 22 • Clinton McKinven-Copus, Executive Director/Commission Secretary 23 • Lorna Perski, Housing Coordinator 24 25 Others Present: 26 • None 27 28 Amendments to the Agenda: 29 • There were no Amendments to the Agenda 30 31 32 Approval of Minutes: 33 March 11, 2014 Regular Meeting Minutes 34 Motion: Donna Korzeniewski 35 Second: Elbert Purdom 36 Approval: All members present voted in favor 37 38 39 Old Business: 40 • There was no Old Business to discuss at this meeting 41 42 City of Manistee Housing Commission Minutes Meeting Date: 04-22-2014 s:\housing commission minutes\2014-minutes\regular meeting minutes 4-22-2014.docx Page 1of3  1 New Business: 2 3 Resolution 2014-05: 2014 Flat Rents Required Revision 4 5 Motion: Donna Korzeniewski 6 Second: Elbert Purdom 7 Approval: All members present voted in favor 8 9 On January 17, 2014, the President signed the Department of Housing and Urban Development 10 Appropriations Action, 2014 (2014 Appropriations Act). Section 210 of that act amended the United States 11 Housing Act of 1937 to create to new rules for flat rents for public housing residents. Section 210 requires 12 PHAs to comply with the new requirements by June 1, 2014 ... 13 14 ... The 2014 Appropriations Act requires PHAs to establish flat rents at no less than 80 percent of the fair 15 market rent (FMR). 16 17 Resolution 2014-06 By-law Update 2014 18 19 Motion: Elbert Purdom 20 Second: Donna Korzeniewski 21 Approval: All members present voted in favor 22 23 Last August we made changes to the by-laws and submitted them to the City of Manistee. Public comment 24 on the agenda items was one of the changes. What we do for attendance and maintaining a quorum at 25 meetings was another. George Saylor inserted the wording that is commonly used by the City of Manistee 26 for meetings, an attendance guide, willingness to attend, reasons to be excused, three consecutive missed 27 meetings not excused need to be reported to the City Manager. When absences reach six for the year, the 28 Mayor will take action. There was also a change to the agenda at this time . Resolution approval authorizes 29 Clint to forward it onto the City Manager. 30 31 Executive Director's Report: 32 33 Resident Smoking Survey Report - Clint presented the results of the Smoking Survey to Commissioners. 34 Approximately 50% of surveys were returned. 35 36 Key Performance Indicators - We are doing very well with our occupancy. It is at 98% currently. We have 37 only turned 18 units around so far this year. Statistically it keeps our numbers up until further into the 38 year. 39 40 Financials - Now that we are out of troubled status with HUD our reserves need to be up to $540,000.00 41 which is a six month reserve. No date has been set by HUD as to when we need to have the six month City of Manistee Housing Commission Minutes Meeting Date: 04-22-2014 s:\housing commission minutes\2014-minutes\regular meeting minutes 4-22-2014.docx Page 2 of 3  1 reserve amount in place. HUD has not appropriated funds for the whole year of 2014 for Operating Funds 2 as of yet. $20,000.00 was our cost for Snow Removal this past winter. 3 4 Finances: 5 6 February 2014 Financial Statement were reviewed by board members. 7 8 Motion to Accept and Place on File: Donna Korzeniewski 9 Second: Elbert Purdom 10 Approval: All members present voted in favor. 11 12 March 2014 Financial Statement were reviewed by board members. 13 14 Motion to Accept and Place on File: Donna Korzeniewski 15 Second : Elbert Purdom 16 17 Approval: All members present voted in favor. 18 19 Communications: 20 A letter from Mr. Willie Garrett from HUD on the close out of the Recovery Agreement and Action Plan 21 Close Out was received. 22 23 Public Comment: 24 There were five members of the public present at this meeting. There were complaints that a dog that 25 resides in one of the units of Century Terrace has been running loose in the back yard of the Century 26 Terrace Building. 27 28 Commissioner Report/Comments: 29 There were no Commissioner Reports or Comments 30 31 Meeting Adjourned 32 Motion: Donna Korzeniewski 33 Second: Elbert Purdom 34 Approval: All Members Present voted in favor. 35 36 Time: 4:54 p.m. 37 38 39 40 41 Clinton McKinven-Copus 42 President Executive Director/Secretary 43 City of Manistee Housing Commission City of Manistee Housing Commission Minutes Meeting Date: 04-22-2014 s:\housing commission minutes\2014-minutes\regular meeting minutes 4-22-2014.docx Page 3 of 3 L ____ __ _