Housing Commission
Regular MeetingManistee, MI · July 25, 2017
Minutes
~ity of ~a.nistee
H«>using C«>mmissi«>n
27 3 6 t h A.venue - Ma.nistee. Michiga.n 4 9 6 6 0
Meeting Minutes
July 25, 2017
Regular Meeting
Meeting Start Time: 4:07 P.M .
Roll Call:
Commissioner Present Absent Excused Absent Non-Excused
Dale Priester IZI D D
Doug Parkes IZI D D
Sheryl Kuenzer IZI D D
Krista McDougall IZI D D
Housing Commission Staff Present:
Staff Member Present
Clinton McKinven-Copus,
IZI
Executive Director/Commission Secretary
Lindsay Mcintyre,
Program Director
IZI
Monica Otis,
Financial Analyst/Procurement Assistant
IZI
Kevin Helminiak,
Maintenance Dept. Crew Leader
IZI
Others Present:
• None
Public Comment on Agenda Related Items:
• None
Amendments to the Agenda:
• Moved Resolution 2017-09: Adoption of Utility Allowances 2017 to Consent Agenda
Consent Agenda:
A. Approval of Minutes
i. Regular Meeting: March 28, 2017
B. Financial Reports
i. Public Housing Financial Statements
i. Internal Report: January - May 2017 Account Analysis
ii. February 28, 2017
iii. March 31, 2017
iv. April 30, 2017
v. May 31, 2017
ii. Domestic Violence Grant Program
i. February 28, 2017
ii. March 31, 2017
iii. April 30, 2017
iv. May 31, 2017
iii. Security Deposit Reconciliation
i. February 28, 2017
ii. March 31, 2017
iii. April 30, 2017
iv. May 31, 2017
C. Resolutions
i. Resolution 2017-06: Adoption of the Resident Occupancy and Transfer Rights Under VAWA
ii. Resolution 2017-08 : July Write Off of Bad Debt
iii. Resolution 2017-09 : Adoption of Utility Allowances 2017
Consent Agenda Motion By: Doug Parkes Second By: Krista McDougall
Absent 181 Approved
Commissioner Yes No Abstain Absent Non-Excused
Excused
Dale Priester ~ D D D D D Not Approved
Doug Parkes ~ D D D D
Sheryl Kuenzer ~ D D D D
Krista McDougall ~ D D D D
Old Business:
• None
City of Manistee Housing Commission M inutes
Meeting Date: July 25, 2017
Page 2 of 4
New Business:
Resolution 2017-07 Title: Adoption of Investment Plan for Motion By: Doug Parkes Second By: Sheryl Kuenzer
100% Funding of the MERS Retirement
Plan for Employees
Absent
Absent Non-Excused
181 Approved
Commissioner Yes No Abstain
Excused
Dale Priest er 0 0 0 0 0 D Not Approved
Doug Parkes 0 0 0 0 0
Sheryl Ku enzer 0 0 0 0 0
Kri sta McDougall 0 0 0 0 0
Resolution 2017-10 Title: Adoption of 457 Supplemental Motion By: Doug Parkes Second By: Krista McDougall
Retirement Program Resolution
Absent 181 Approved
Commissioner Yes No Abstain Absent Non-Excused
Excused
Dale Priester 0 0 0 0 0 D Not Approved
Doug Parkes 0 0 0 0 0
Sheryl Kuen zer 0 0 0 0 0
Krista McDougall 0 0 0 0 0
Resolution 2017-11 Title: Adoption of MERS Health Care Motion By: Doug Parkes Second By: Sheryl Kuenzer
Savings Program Participation
Commissioner Yes Abstain
Absent
Absent Non-Excused
181 Approved
No
Excused
Dale Pri ester 0 0 0 0 0 D Not Approved
Doug Parkes 0 0 0 0 0
Sheryl Ku enzer 0 0 0 0 0
Krista McDougall 0 0 0 0 0
Executive Director's Report:
• Executive Director, Clinton McKinven-Copus reviewed the prepared report.
Other Staff Reports:
• None
Finances:
• Approved with Consent Agenda
Committee Reports:
• None
Communications:
• None received
City of Manistee Housing Commission M inutes
Meeting Date : July 25, 2017
Page 3 of 4
Public Comment:
• Several residents brought to the attention of the Commissioners items that were of a work order
nature. The Commissioners remanded the items to Executive Director, Cl inton McKinven-Copus to
resolve .
Commissioner Report/Comments:
• None
Meeting Adjourned
Adjournment Motion By: Sheryl Kuenzer Second By: Krista McDougall
Time: 4:50 PM
Commissioner Yes No Absent Excused Absent Non-Excused
Dale Priester IZI 0 0 0 181 Approved
Doug Parkes IZI 0 0 D
Sheryl Kuenzer IZI 0 0 0 D Not Approved
Krista McDougall IZI 0 0 0
...?'
Dale Priester Clinton McKinven-Copus
President Executive Director/Secretary
City of Manistee Housing Comm ission
City of Manistee Housing Commission M in ut es
Meeting Date : July 25, 2017
Page 4 of 4
Agenda
CITY OF MANISTEE HOUSING COMMISSION
Tuesday, July 25, 2017
Community Room - Harborview
4:00 PM
AGENDA
1. Call to Order
The Annual Meeting shall be called to order by Clinton McKinven-Copus, Executive Director
and Commission Secretary.
2. Nominations for and Election of Commission President
At this time Executive Director Clinton McKinven-Copus will solicit nominations for President
of the Board of Commissioners. City of Manistee Housing Commission Commissioners may
nominate another member of the Board to serve as President.
Upon closing of nominations, Executive Director Clinton McKinven-Copus will conduct a vote
to determine the President of the Board of Commissioners. The vote shall be conducted by roll
call.
a. Listing of Current Commissioners and Officers 2
3. Meeting leadership turned over to the newly elected Commission President
4. Nominations for and Election of Commission Vice-President
At this time the Commission President will solicit nominations for Vice-President of the Board
of Commissioners. City of Manistee Housing Commission Commissioners may nominate
another member of the Board to serve as Vice-President.
Upon closing of nominations the President will conduct a vote to determine the Vice-President
of the Board of Commissioners. The vote shall be conducted by roll call.
5. Nominations for and Election of Commission Treasurer
At this time the Commission President will solicit nominations for Treasurer of the Board of
Commissioners. City of Manistee Housing Commission Commissioners may nominate another
member of the Board to serve as Treasurer.
Upon closing of nominations the President will conduct a vote to determine the Treasurer of the
Board of Commissioners. The vote shall be conducted by roll call.
6. Commission Presidential Appointments
a. Audit Committee
1) Chair (per By-Laws)---Commission Treasurer
2) Commission General Counsel
3) Commission Vice-President
b. Personnel Committee
1) Doug Parkes
2) Commission General Counsel
7. Annual Meeting Resolution 2017-01: Establishment of Regular Meetings 3
8. Adjournment of Annual Meeting
1
Phone: (231) 723-6201
Fax: (231) 723-8900
TDD/TTY: (800) 545-1833, ext. 870
manisteehousing@manisteehousing.com
Commissioner Appointments
Name Term Current Board Position Special Notation
Expires
Dale Priester 05/31/2021 President
Doug Parkes 05/31/2022 Vice-President
Krista McDougall 05/31/2020 Treasurer
Sheryl Kuenzer 05/31/2022 Appointed as Resident
Commissioner
Updated July 18, 2017
Clinton McKinven-Copus
Executive Director/Commission Secretary
2
Phone: (231) 723-6201
Fax: (231) 723-8900
TDD/TTY: (800) 545-1833, ext. 870
manisteehousing@manisteehousing.com
Annual Meeting Resolution 2017-01
Establishment of Regular Meetings for 2017-2018
WHEREAS, the City of Manistee Housing Commission (CMHC) By-Laws, Section 3.3 requires that
the regular meetings for the year be set at the Annual Meeting and posted in accordance with the
Michigan Open Meetings Act, and
WHEREAS, CMHC, also meets regularly in work sessions;
NOW, THEREFORE, on the motion of , supported by
, and voted upon as follows, BE IT RESOLVED, that the CMHC adopts the
following resolution:
NOW, THEREFORE, IT IS HEREBY RESOLVED that the City of Manistee Housing Commission
Board of Commissioners regular meetings for 2017-2018 be set as follows:
Tuesday, August 22, 2017
Tuesday, September 26, 2017
Tuesday, October 10, 2017
o Public Hearing on the 2018 Annual Plan and Regular Monthly Meeting
Tuesday, November 28, 2017
Tuesday, December 12, 2017
o [Held two weeks early due to the Christmas/New Year’s Holidays]
Tuesday, January 23, 2018
Tuesday, February 27, 2018
Tuesday, March 27, 2018
Tuesday, April 24, 2018
Tuesday, May 22, 2018
Tuesday, June 26, 2018
Regular meetings shall be at 4:00 PM and held in the Harborview Apartments (273 Sixth Ave.)
Community Room. CMHC shall post meeting notices and cancellations at the following locations:
City of Manistee website www.manisteemi.gov/
CMHC Main office window (located at Harborview Apartments)
Harborview Apartments Main Lobby
3
BE IT FURTHER RESOLVED that the City of Manistee Housing Commission Board of
Commissioners establish that work sessions when needed, shall occur on the second Tuesday of the
month or as called by the President of the Board in consultation with the Executive Director.
Work sessions shall be at 4:00 PM and held in either the Conference Room of the Housing Commission
main office (Harborview Apartments) or the Community Room of Harborview Apartments. The
location shall be posted with notification. CMHC shall post meeting notices and cancellations at the
following locations:
City of Manistee website www.manisteemi.gov/
CMHC Main office window (located at Harborview Apartments)
Harborview Apartments Main Lobby
Record of Voting
Commissioner Approve Against Abstain Absent
Dale Priester
Doug Parkes
Sheryl Kuenzer
Krista McDougall
RESOLUTION DECLARED
☐ Passed ☐ Failed
CERTIFICATION
I, Dale Priester, President of the City of Manistee Housing Commission, do hereby CERTIFY that the
foregoing is a true and correct copy of the Resolution adopted by the City of Manistee Housing
Commission at a regular meeting held on the 25th day of July 2017.
_________________________________
Dale Priester, President
I, Clinton McKinven-Copus, Secretary of the City of Manistee Housing Commission, do hereby
CERTIFY that the foregoing is a true and correct copy of the Resolution adopted by the City of
Manistee Housing Commission at a regular meeting held on the 25th day of July 2017.
_________________________________
Clinton McKinven-Copus, Executive Director
2
4
Get email alerts for Manistee
A daily email when new agendas and minutes are posted.