Housing Commission

Minutes Manistee Housing Commission June 22,2023 Annual Meeting The annual meeting was called to order at 1:00 p.m. by Acting President Steve Fosdick. Roll Call: Steve Fosdick Karen Goodman Jim Smith Gini Pelton James Taylor Absent: None Stalf: Laurie Hatchew Mark Sochocki Jeff Klug via Zoom Election of Offrcers: Motion by Commissioner Smith and supported by Commissioner Pelton to nominate Steve Fosdick as President. Motion canied. Motion by Commissioner Goodman and supported by Commissioner Pelton to nominate Jim Smith as Vice President. Motion carried. Motion by Pelton and supported by Fosdick to nominate Commissioner Goodman as Treasurer. Motion carried. 202312024 Meeting Schedule: Motion by Commissioner Smith and supported by Commissioner Goodman to adopt the 202312024 Meeting Schedule. Motion carried. Motion by Commissioner Pelton and supported by Commissioner Taylor to close the Annual Meeting. Motion canied. The regular meeting was called to order at 1:05 p.m. Amendments to the Agenda: Authorization of signers on the Bank Signature Cards, Facilities Committee Assignment and Smoking will be added to the Agenda under New Business, Items i., j., and k. and Bed Bugs will be added to the Agenda under Old Business Item a. Public Comments on Agenda Related items: Linda Beaton would like to be part of the Facilities Committee. Resident comments were heard regarding some residents having 2 dogs at Century Terrace, the June Resident Meeting - Saturday, June 24, 2023. al 10:30 a.m., unauthorized people entering the Century Terrace Building, a smoke shelter for residents and the requirement of applicants to be age 55 and over to move into CTHV. Consent Agenda: It was moved by Commissioner Goodman, supported by Commissioner Taylor to approve the Regular Meeting Minutes, May 19.2023. Old Business: Bed Bugs at Century Terrace were discussed. Deputy Director, Laurie Hatchew is working with Rose Pest Solutions to negotiate a new contract for the upcoming calendar year. New Business: a It was moved by Commissioner Pelton, supported by Commissioner Taylor to approve the HAAS Accounting Proposal effective immediately for the City of Manistee Housing Commission Public Housing, Riverside, and DVG homes. Motion canied. b. It was moved by Commissioner Pelton, supported by Commissioner Taylor to approve the Harborview Landscaping Proposal lrom Jason Thompson Landscape & Design LLC in the amount of $20.000. c It was moved by Commissioner Taylor, supported by Commissioner Fosdick to rescind the Succession Plan dated May 24,2022. Motion carried. d. Personnel Committee Recommendation - It was moved by Commissioner Pelton, supported by Commissioner Smith to approve an hourly pay rate increase to Michaele Ray bringing her hourly rate to $ 18.50 effective with her anniversary date in April 2023. Motion carried. lt was moved by Commissioner Pelton, supported by Commissioner Smith to approve an hourly pay rate increase to Cynthia Scott bringing her hourly rate to $22.00 effective January 1,2023. Motion canied. e The Commissioners reviewed Public Act l8 of 1933 - Housing Facilities. It was moved by Commissioner Goodman and supported by Commissioner Pelton to move agenda Item f. Close Session and g. Steelworkers Union Contract to the end of the agenda. h. The Commissioners received and filed the Financial Reports from BDO. It was moved by Commissioner Smith, supported by Commissioner Taylor to approve all 5 board members to become authorized signers on all City of Manistee Housing Commissioners bank accounts, Huntington Bank and West Shore Bank. Motion carried.  j. It was moved by Commissioner Goodman, supported by Commissioner Taylor to nominate Commissioner Smith and Commission Pelton to serve on the Facilities Committee. Motion carried. k. Discussion of a Smoking Shelter was tabled to the July meeting Presentation and Di scussion None Reports and Communications a. N/A b. The Operations Manager reported he is in the process olreviewing the current insurance policies to ensure adequate coverage, the Organization Flow Chart for CMHC entities, cost cutting measures, trash collection and a part-time receptionist position. c The Deputy Director reported that there is a lot ofchallenging work to be done. She feels confident that the Commission can get where they need to be eventually. d. Commissioner Smith commented on the Forensic Report and asked about bonuses. Commissioner Pelton commented on dogs, a dog run and that our thoughts are with Maintenance Crew Leader Kevin and with Clinton's lamily during this time. President Fosdick commented on an appreciation event and Century Terrace office space. e Reports and Communication. The reports were presented and reviewed by the Commissioners. Public Comments. James Grabowski made comments regarding a CMHC resident that lives on 12th Street. Closed Session. It was moved by Commissioner Goodman, supported by Commissioner Pelton to enter Closed Session at 3:00 p.m. lor the purpose ofdiscussing collective bargaining negotiations. Roll Call Vote: All Yeas Commissioner Pelton exited the meeting at 3:01 p.m It was moved by Commissioner Smith. suppofted by Commissioner Taylor to retum to open session at 3:31 p.m. Roll Call Vote: All Yeas Absent: Commissioner Pelton It was moved by Commissioner Smith, supported by Commissioner Taylor to accept the Union Contract. Motion Carried. Announcements. The next Regular Commission Meeting for July will be July 20, 2023, at 9:00 a.m. The meeting was adjoumed at 3:40 a.m. Steve Fosdick, President Mar W,S , Operations Manager City of Manistee Housing Commission City of Manistee Housing Commission