Housing Commission

Minutes Manistee Housing Commission May 16,2024 Regular Meeting The regular meeting was called to order at 9:01 a.m. by President Steve Fosdick. Roll Call: Steve Fosdick Karen Goodman Gini Pelton Entered at 9:05 Mick Szymanski James Taylor Staff: Laurie Hatchew Mark Sochocki Amendments to the Agenda: Add to New Business: Landscaping proposal for CTHV It was moved by Commissioner Goodman, supported by Commissioner Taylor to approve the Regular Meeting Minutes from April 11,2024, and the Bills & Disbursements forApril,2024. Motion carried. Old Business a. The status of the Website design by Revize. The design has been approved with an anticipated launch date of July 1,2024. b. WASH Contract - Executed. New machines have been ordered. Wash will provide a temporary machine that will transfer balances from current cards to new cards. New Business a. It was moved by Commissioner Goodman and supported by Commission Taylor to approve the proposal for renovations at 1715 Vine Street for water damage repairs in the amount of $ I 1,984.00 to Lakeshore Construction. Motion carried. b. It was moved by Commissioner Pelton and supported by Commissioner Taylor to approve the proposal from Jason Thompson, Landscaping & Design LLC to landscape behind Harborview in the amount of $ 10,000.00. Motion canied. Presentation and Discussion a. None Reports and Communications The Operations Manager commented on the meeting at the Manistee County Council on Aging regarding assisting them with building housing for seniors, MSHDA opportunities, a discussion held with a developer regarding the old hospital and the audit recommendation regarding tracking expenses. The Executive Director commented on hiring Lisa Spencer, Occupancy Specialist, the conversion of the AT & T services to Spectrum resulting in lower costs, trampolines, and a work session with the City Council. b. Committee Reports - The Personnel Committee is working on union negotiations. Resident Commissioner Taylor commented on the Resident Council Meeting discussions, marijuana not being allowed on property, delivery ofpackages, residents would like to see new planting/garden areas to replace the old gardens, with tenants taking care of them. This was discussed further and will be investigated, CMHC staffwill see if there are any grants available from Feeding America West Michigan as they provided grant funding for this very project many years ago. Residents would like gas grills for both CT & HV Discussion was held regarding the logistics of storage, care, usage, and security of grills at both buildings. i.e., must be in a secure spot (possibty picnic/patio areas). The Executive Director will purchase 2 gas grills. Resident public comments were heard regarding a new portal for tenant rent payments. This will be available for residents once KMG completes the transition from Yardi to One Site. Residents are voicing concerns about the need for deadbolt locks on their apartments. Management is looking into options available for this, i.e., keyed locks vs. key cards, etc., and comments were heard regarding pet owners not following the Pet Policy and rules. c Commissioner Reports/Comments Commissioner Pelton is very happy to share the board with the newly appointed Commissioner Szymanski. Commissioner Goodman is also happy to have Commissioner Szymanski on the board and excited about working with the Council on Aging. Commissioner Szymanski applauded the Board for the extraordinary work the Commission and staff have completed in the last 2 years. President Fosdick is elated about where the Commission is at and where the Commission is going. d. Received Communication. Financial Reports for February & March 2024 CTHV LLC:- March 2024 CMHC) were reviewed and discussed. ll. Letter dated May 8,2024, from the City of Manistee to Michael Szymanski regarding appointment to the Housing Commission Board was received. lll. The 2024 Capital Fund Amendment to the ACC was reviewed. iv. 2021,2022,2023 Capita Fund Program available balances were discussed.  The Vacancy Report was discussed. f. The Resident Newsletters were reviewed. g. The Resident Council Meeting Minutes for March & April 2024 were reviewed. Public Comments - Discussed above under Resident Council Committee Comments. Announcements and Upcoming Meetings - Regular Commission Meeting The next Commission meeting will be on Thursday, June 20, 2024, at 9:00 a.m. at Century Terrace. The meeting was adjoumed at 1 1 :17 a.m. Steve Fosdick, President eH Executive Director City of Manistee Housing Commission City of Manistee Housing Commtsston