P.E.G. Commission

CITYOFMANISTEEPEGCOMMISSION MEETINGMINUTES March11,2013 AmeetingoftheCityofManisteePEGCommissionwasheldonMonday,March11,2013at6:30p.m. attheManisteeHighSchoolconferenceroom,525TwelfthStreet,ManisteeMichigan. Meetingwas calledtoorderbyVice-ChairKathyErvin,followedbythePledgeofAllegiance. PRESENT: KathyErvin,BarryLind,DaleKolanowski,DeanKruse,AlanMarshall ABSENT: MarkSandstedtandDanWrzesinski. ALSOPRESENT: KeithBrown –MPAExecutiveDirector,MichelleWright –CityClerkandEric – ManisteeNewsAdvocate. APPROVALOFAGENDA. ErvinaskedthatanitemunderNewBusinessbeaddedtoconsidershowing appreciationtoourvolunteers. Marshallalsoaskedthatconsiderationofmonthlymeetingsbeadded. MOTIONbyKruse, secondbyKolanowski toapprovetheagendawiththeadditionsrequested. Allin favor. APPROVALOFMINUTES. MOTIONbyMarshall,secondbyKrusethattheminutesfromtheJanuary 14,2013meetingbeapproved. Allinfavor. CITIZENCOMMENT. Nonereceived. EXECUTIVEDIRECTORREPORT. BrownreviewedtheFebruaryMPA-TVMonthlyReport. Questions wereaskedaboutthecurrentbudgetandtheproposed2013/2014budgetsubmittedtotheCity. It wasnotedthatFilerTownshipagreedtoincreasetheirallocationby $500. A $300anonymous donationforPEGwasreceivedbyFilerTownshipalso. Lindaskedwheretheoutsideshowswere solicitedfrom. Questionwasalsoraisedaboutspendinglimits –howmuchcouldtheexecutive directorspendwithoutformalapprovaloftheCommission. Thespendinglimitis $500whichwas approvedbytheCommissionseveralyearsago (notincludedinthebylaws). MOTIONbyLind,secondbyKrusetorenewthemonthlyspendinglimitoftheexecutivedirectorto 500. Allinfavor. Morequestionswereaskedregardingthebudget,franchisefees,andfundbalance. Wrightwill providefinancialreportstotheCommissionpriortoupcomingmeetings. UNFINISHEDBUSINESS. SellofOldUltraNexusEquipment. Brownstatedthathewasabletoreplacethefansandpullboards thatwerecausingintermittenceandshutdowns. Costwasaround $300. Hethinkstheequipment couldbesoldforapproximately $5,000. Discussionfollowedregardingsurplusequipment. PEGCommissionMinutes March11,2013 Page1 MOTIONbyKruse,secondbyKolanowskitoauthorizeBrowntoselltheoldUltraNexussystem. Concernswereraisedregardingthevalueofthesystem,don’t selltoolow. AMENDEDMOTIONby Kruse,secondbyMarshalltoselltheoldUltraNexussystemfor $5,000ormore. Allinfavor. Brown willreportbackonthesaleatthenextmeeting. NEWBUSINESS. AnnualBylawReview. CopiesofthecurrentBylawshadbeene-mailedtomembersfortheirreview. WrightstatedthatthewordinginSection3.1Membershipneededtobeupdatedtoreflectthe wordingintheordinancerevisiondonelastyear,specificallytoinclude… “Uptotwomembersmaybe appointedbyCharterTownshipofFilerandthatallothermembersshallbeManisteeCountyresidents andappointedbyCityCouncil.” MOTIONbyKruse,secondbyMarshallthatSection3.1ofthebylawsbeamendedasstated. Allin favor. Section7Meetingswasdiscussedincluding: monthlymeetingsvs.bi-monthlymeetings; shoulda provisiononspecialmeetingsbeadded;shouldasectiononcommitteesbeadded. Consensuswasnot tochangethissectionofthebylawsandmakeittoorestrictive. WrightstatedthattheBylawchangewillbepresentedagaintotheCommissionatthenextmeeting. If approved,itwouldthengotoCityCouncilfortheirapproval. VolunteerAppreciation. Discussionwasheldregardingpossiblewaystorecognizethevolunteersthat tapethemeetings (giftcards,dinnerwithPEGboardmembers). ItwasnotedthatthePEGCommission funddoesnothavemoneyintheirbudgetforthis. Wrightwillcheckintothestatusoffundsthatwere specificallybudgetedforboardsandcommissionappreciation toseeifsomeofthatwouldbe available. OTHER. Wrightstatedthatshehasreceivedcommentsseveraltimesaboutthesoundqualityonthe videotapedmeetings. Itwasstatedthatthisisalongstandingissue. Varioussolutionswerediscussed. ADJOURN. MotiontoadjournwasmadebyMarshall,secondbyKolanowski. Meetingadjournedat7:34p.m. Respectfullysubmitted, MichelleWrightMMC / CPFA, MiCPT CityClerk/DeputyTreasurer NextmeetingwillbeheldonMonday,May13,2013at6:30p.m. PEGCommissionMinutes March11,2013 Page2