Planning Commission

MANISTEE CITY PLANNING COMMISSION Meeting of Thursday, February 7, 2013 7:00 p.m. - Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan AGENDA I Call to Order II Roll Call III Approval of Agenda At this time the Planning Commission can take action to approve the February 7, 2013 Agenda. IV Approval of Minutes At this time Planning Commission can take action to approve the January 3, 2013 meeting Minutes. V Public Hearing PC-2013-01 – Linda Vansickle and Patricia Sundbeck, 719 Kosciusko Street – Eating and Drinking Establishment Special Use Permit A request has been received from Linda Vansickle and Patricia Sundbeck for an Eating and Drinking Establishment Special Use Permit at 719 Kosciusko Street. At this time the Chair shall open the hearing. The Applicant shall present any comments and explanation of the case. City Staff shall present the proposed amendment The hearing will be opened for public comments The hearing will be closed VI Public Comment on Agenda Related items VII New Business PC-2013-01 – Linda Vansickle and Patricia Sundbeck, 719 Kosciusko Street – Eating and Drinking Establishment Special Use Permit Earlier in the evening a Public Hearing was held in response to a request from Linda Vansickle and Patricia Sundbeck for an Eating and Drinking Establishment Special Use Permit at 719 Kosciusko Street. At this time the Planning Commission could take action to adopt a Resolution to Approve or a Resolution to Deny the request from Linda Vansickle and Patricia Sundbeck for an Eating and Drinking Establishment Page 1 of 2  Special Use Permit at 719 Kosciusko Street as submitted with Application PC-2013-01. VIII Old Business IX Public Comments and Communications At this time the Chair will ask if there are any public comments. X Correspondence At this time the Chair will ask if any correspondence has been received to be read into the record. XI Staff/Sub-Committee Reports At this time the Chair will ask Staff for their report. At this time the Chair will ask if any of the Sub-Committees have anything to report. XII Members Discussion At this time the Chair will ask members of the Planning Commission if they have any items they want to discuss. XIII Meeting Adjournment XIV Worksession Worksessions are scheduled to allow the Planning Commission the opportunity to discuss in a less formal manner than a regular meeting. No motions can be made during a Worksession. A. Census Information B. Questionnaire Results C. Misc. XV Worksession Adjournment Page 2 of 2  CITY OF MANISTEE PLANNING COMMISSION 70 Maple Street Manistee, MI 49660 MEETING MINUTES January 3, 2013 A meeting of the Manistee City Planning Commission was held on Thursday, January 3, 2013 at 7pm in the Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan. Meeting was called to order at 7:02 pm by Chair Yoder Roll Call: Members Present: Maureen Barry, David Crockett, Bill Dean, Ray Fortier, Marlene McBride, Roger Yoder Members Absent: Marlene McBride (excused), Mark Wittlief (excused), 2 vacancies Others: Denise Blakeslee (Planning & Zoning) APPROVAL OF AGENDA Motion by Ray Fortier, seconded by Bill Dean that the agenda be approved as prepared. With a Roll Call vote this motion passed 5 to 0. Yes: Barry, Crockett, Dean, Fortier, Yoder No: None APPROVAL OF MINUTES Motion by Bill Dean, seconded by Ray Fortier that the minutes of the December 6, 2012 Planning Commission Meeting be approved as prepared. With a Roll Call vote this motion passed 5 to 0. Yes: Dean, Fortier, Barry, Crockett, Yoder No: None City of Manistee Planning Commission Meeting Minutes of January 3, 2013 Page 1 PUBLC HEARING None PUBLIC COMMENT ON AGENDA RELATED ITEMS No public in attendance NEW BUSINESS Sub-Committee Appointments The Planning Commission recommended an amendment to City Council that reduces the number of Planning Commissioners from nine to seven (Chapter 1220 Planning Commission of the Code of Ordinance). City Council approved the amendment on January 2, 2013. With the reduction in Commissioners staff is recommending the Commission combined some of the Committees. Sub-committees will be limited to no more than three members of the Planning Commission. As in the past two alternates are recommended to be appointed to the Site Plan Review Committee. Ms. Blakeslee reviewed the proposed combination of committees with the Commissioners. The Commission agreed with the Combination of Committees. According to the By-Laws of the City of Manistee Planning Commission the Chair will appoint members of the Planning Commission to serve on Sub-Committees of the Planning Commission and one member who shall serve on the Zoning Board of Appeals. Chair Yoder appointed Commissioners to serve as follows: 2012 Sub-Committee’s 2013 Sub-Committee’s EXECUTIVE COMMITTEE (Chair, Vice Chair, EXECUTIVE COMMITTEE (Chair, Vice Chair, Secretary) Secretary)/ ORDINANCE RE-WRITE COMMITTEE Members of the Executive Committee review Members of this committee will assist in reviewing Zoning Ordinance Amendments with City Council the Zoning Ordinance for areas that need to be Ordinance Review Committee changed and/or updated and if needed review Zoning Ordinance Amendments with the City ORDINANCE RE-WRITE COMMITTEE Council Ordinance Review Committee Members of this committee will assist in reviewing Maureen Barry - Secretary the Zoning Ordinance for areas that need to be Ray Fortier - Vice Chair changed and/or updated. They also monitor ZBA Roger Yoder - Chair Requests to see if a change in the ordinance is necessary (if multiple requests are received for the Meet as needed same issue). City of Manistee Planning Commission Meeting Minutes of January 3, 2013 Page 2  2012 Sub-Committee’s 2013 Sub-Committee’s MASTER PLAN REVIEW COMMITTEE MASTER PLAN REVIEW COMMITTEE/GREEN Members of this committee will be responsible to INITIATIVE - AD HOC COMMITTEE keep current with new trends/changes that are going on in the community that could impact the Members of this committee will be responsible to Master Plan. An example would be the “Hotel keep current with new trends/changes that are Chippewa Fire”; the resulting vacant property going on in the community that could impact the would not necessary require a change in the plan, Master Plan and will review Green Initiative but should be noted for review during the annual programs for the City of Manistee. These review (January Meeting). programs could include wind, solar and alternative energy programs that would benefit the GREEN INITIATIVE - AD HOC COMMITTEE community. Ad Hoc Committee to review Green Initiative Bill Dean programs for the City of Manistee. These Marlene McBride programs could include wind, solar and alternative Mark Wittlief energy programs that would benefit the community. Meet as needed SITE PLAN REVIEW/ SUBDIVISION COMMITTEE Site Plan Review Committee – Needed for Medium Status Quo Site Plans for new construction; the Zoning Administrator has the option to forward requests Bill Dean to the Committee. Committee Review required for Mark Wittlief Planned Unit Developments. Roger Yoder Subdivision Committee - This committee is 2 Alternates required under section 1242.03 of the Code of Maureen Barry Ordinances. Dave Crockett Meet as needed One member of the Planning Commission will be appointed as the Planning Commission Representative on the Zoning Board of Appeals. Chair Yoder appointed Ray Fortier. By Law Review According to the By-Laws of the City of Manistee Planning Commission shall annually review their By-Laws at the regularly scheduled meeting in January. On January 2, 2013 City Council adopted an ordinance amendment that reduces the number of Planning Commission from nine to seven. Staff has prepared the necessary changes that need to be made to the Planning Commission By-Laws. The Commissioners were sent copies of the By-Laws to review that included the proposed changes. The changes proposed by staff are as City of Manistee Planning Commission Meeting Minutes of January 3, 2013 Page 3 follows: 3.5 Quorum. In order for the Commission to conduct business or take any official actions, a quorum consisting of at least five four of the nine seven members of the Commission shall be present. When a quorum is not present, no official action, except for the closing of the meeting may take place. The members of the commission may discuss matters of interest, but shall take no action until the next regular or special meeting. All public hearings without a quorum shall be scheduled for the next regular or special meeting and no additional public notice is required provided the date, time and place is announced at the meeting. 6.2 Committees. The Planning Commission or Chair of the Planning commission may establish and appoint standing and/or ad hoc committees for special purposes or issues, as deemed necessary. No more than four three members of the Planning Commission may serve on a standing and/or ad hoc committee at any given time. Committee appointments shall be made at the first regular meeting held in January of each year or at the time the committee is formed. MOTION by Ray Fortier, seconded by Dave Crocket that Section 3.5 Quorum and Section 6.2 Committees of the City of Manistee Planning Commission By Laws be amended to read as follows: 3.5 Quorum. In order for the Commission to conduct business or take any official actions, a quorum consisting of at least four of the seven members of the Commission shall be present. When a quorum is not present, no official action, except for the closing of the meeting may take place. The members of the commission may discuss matters of interest, but shall take no action until the next regular or special meeting. All public hearings without a quorum shall be scheduled for the next regular or special meeting and no additional public notice is required provided the date, time and place is announced at the meeting. 6.2 Committees. The Planning Commission or Chair of the Planning commission may establish and appoint standing and/or ad hoc committees for special purposes or issues, as deemed necessary. No more than three members of the Planning Commission may serve on a standing and/or ad hoc committee at any given time. Committee appointments shall be made at the first regular meeting held in January of each year or at the time the committee is formed. With a Roll Call vote this motion passed 5 to 0. Yes: Dean, Fortier, Barry, Crockett, Yoder No: None City of Manistee Planning Commission Meeting Minutes of January 3, 2013 Page 4 Master Plan Review Under Section 125.3845, Sec. 45 (2) “At least every 5 years after adoption of a master plan, a planning commission shall review the master plan and determine whether to commence the procedure to amend the master plan or adopt a new master plan. The review and its findings shall be recorded in the minutes of the relevant meeting or meetings of the planning commission.” Ms. Blakeslee discussed with the Commission the work that has been done to start the process of re-writing the Master Plan. MOTION by Dave Crockett, seconded by Maureen Barry that the Planning Commission continue their work on rewriting the City of Manistee Master Plan. With a Roll Call vote this motion passed 5 to 0. Yes: Barry, Crockett, Dean, Fortier, Yoder No: None OLD BUSINESS None PUBLIC COMMENTS AND COMMUNICATIONS None CORRESPONDENCE None STAFF/SUB-COMMITTEE REPORTS Denise Blakeslee, Planning & Zoning – Commissioners were sent a copy of the compiled responses to the Planning Commission Questionnaire from the December 6, 2012 Meeting. Members are asked to bring that list with them to the Worksession to discuss. They are also City of Manistee Planning Commission Meeting Minutes of January 3, 2013 Page 5 asked to add any additional items they may feel should be on the list. The Commission as a group will select the top five items from each category for additional discussion. Commissioner Crocket will be out of town on January 17 th, but will drop off his responses for the Commission to have at the Worksession. The Planning Commission will hold a Worksession on January 17, 2013 The next regular meeting of the Planning Commission will be held on Thursday, February 7, 2013 ADJOURNMENT Motion by Ray Fortier, seconded by Maureen Barry that the meeting be adjourned. MOTION PASSED UNANIMOUSLY. Meeting adjourned at 7:50 pm MANISTEE PLANNING COMMISSION ____________________________________ Denise J. Blakeslee, Recording Secretary City of Manistee Planning Commission Meeting Minutes of January 3, 2013 Page 6  CITY OF MANISTEE PLANNING COMMISSION WORKSESSION 70 Maple Street, Manistee, MI 49660 January 17, 2013 NOTES A meeting of the Manistee City Planning Commission was held on Thursday, January 17, 2013 at 7pm in the Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan. Meeting was called to order at 7:04 pm by Chair Yoder Roll Call: Members Present: Maureen Barry, Bill Dean, Ray Fortier, Marlene McBride, Mark Wittlief, Roger Yoder Members Absent: David Crockett (excused) Others: Jon R. Rose (Community Development Director), Denise Blakeslee (Planning & Zoning) Questionnaire – As a component of the Master Plan Update the Members of the Planning Commission have been working on an exercise that will assist them in the update of the Plan. Each member was asked to compile a list of Likes, Dislikes, and Improvements they want to see in the Community. This list was compiled for the members to have a final opportunity to add items to the list, then by consensus pick the top five items in each category. Items that were worded similarly were reworded as a single line item on the list. Each Commissioner ranked the items on the list 1 through 5; then a value was given to each ranking as follows: Ranking System #1 – 5 points #2 – 4 points #3 – 3 points #4 – 2 points #5 – 1 point Ranked/Score Things I Like about Manistee - Top Five Responses 1 / 30 Natural Bodies of Water (Lake Michigan Shoreline, Beaches, Manistee Lake, Manistee River Channel, Man-Made Lake) 2 / 14 Safe, friendly, family oriented, small town atmosphere, solid sense of community 3 / 10 Cultural opportunities in the area; The Ramsdell Theatre is a true gem with the Arts and Theater; Music on Tuesdays at the Gazebo and Thursdays on the River; renovating Vogue Theatre; Museums; Festivals 4/9 Recreational opportunities ( Riverwalk, Parks, Golf, Indoor Pool, Indoor Walking Track, etc) 5 / 6 (tied) Manistee has a great school system with great sports teams and academics 5 / 6 (tied) Great City services Fire, Police, Roads, Trash pickup City of Manistee Planning Commission Worksession Notes January 19, 2013 Page 1 Ranked/Score Things I dislike about Manistee – Top Five Responses 1 / 15 The lack of opportunity for high school and college graduates to obtain a well-paid job with future opportunity for advancement 2 / 14 (tied) City Taxes, Higher taxes than surrounding townships 2 / 14 tied Limited choices in restaurants 4 / 13 Limited Shopping opportunities, hours and selection, closed on Sundays, closed evenings (summer also) 5/9 Condition of buildings, empty storefronts and streetscape Ranked/Score Improvements I would like to see – Top Five Responses 1 / 17 Choices for everything (Restaurants, shopping, recreation, entertainment) 2 / 15 Job increase 3 / 14 Better Co-op between City and outlying areas; Manistee Agencies/Township pulling together to bring more manufacturing and retail jobs to Manistee and the County; Open forums with the City Council, Planning Commission, AES and Chamber held away from City Hall 4/9 Improved and expanded tourist information for the Manistee area (Midwest Living article an excellent example); Enhanced promotion of Manistee to Michigan and the Midwest (e.g. boating publication); promotion of Manistee County as a site for new industry and business which would employ larger numbers of people and increase starting wage levels; Create a positive acceptance of new industry and business from our local leaders and existing business 5/6 Economic development focus on solid long-term job growth More improvement from community such as restarting of the Tuesday Committee The Commissioners will be given 2010 Census Information to review the changes in census since 2000 at the February Meeting. The Commission will begin developing preliminary Goals at the February Meeting. Master Plan Update – The Commission discussed the need to begin working on updating the Plan. They were asked if they would like to add to each agenda a Worksession following the meeting or if they would like to schedule a Worksession for 6 pm that would end at 7 pm before each regularly scheduled meeting. Consensus was to try holding worksessions after meetings. The next regular meeting of the Planning Commission will be held on Thursday, February 7, 2013. ADJOURNMENT The Worksession adjourned at 8:45 pm MANISTEE PLANNING COMMISSION ____________________________________ Denise J. Blakeslee, Recording Secretary City of Manistee Planning Commission Worksession Notes January 19, 2013 Page 2