Planning Commission

MANISTEE CITY PLANNING COMMISSION Meeting of Thursday, May 1, 2014 7:00 p.m. - Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan AGENDA I Call to Order II Roll Call III Approval of Agenda At this time the Planning Commission can take action to approve the May 1, 2014 Agenda. IV Approval of Minutes At this time Planning Commission can take action to approve the April 3, 2014 meeting Minutes. V Public Hearing VI Public Comment on Agenda Related items VII New Business PC-2014-04 – Roy E. Henderson, Parcel Split Request A Request has been received from Roy E. Henderson for a Parcel Split using the legal description from the Quit Claim Deed from the State of Michigan to Roy E. Henderson recorded at the Register of Deeds office on November 15, 2012 from parcel #51-174-708-09 owned by the State of Michigan (former State Police Post). At this time the Planning Commission could take action to recommend to City Council to approve/deny the request from Roy E. Henderson for a Parcel Split using the legal description from the Quit Claim Deed from the State of Michigan to Roy E. Henderson recorded at the Register of Deeds office on November 15, 2012 from parcel #51-174-708-09 owned by the State of Michigan. VIII Old Business 1|P age IX Public Comments and Communications At this time the Chair will ask if there are any public comments. X Correspondence At this time the Chair will ask if any correspondence has been received to be read into the record. XI Staff/Sub-Committee Reports At this time the Chair will ask Staff for their report. At this time the Chair will ask if any of the Sub-Committees have anything to report. XII Members Discussion At this time the Chair will ask members of the Planning Commission if they have any items they want to discuss. XIII Adjournment 2|P age Memorandum Denise Blakeslee Planning & Zoning Administrator TO: Planning Commissioners 70 Maple Street Manistee, MI 49660 231.398.2805 FROM: Denise Blakeslee, Planning & Zoning Administrator dblakeslee@manisteemi.gov www.manisteemi.gov DATE: April 24, 2014 RE: May 1, 2014 Meeting Commissioners, the next meeting of the Planning Commission will be on Thursday, May 1, 2014. We have received one request. PC-2014-04 – Roy E. Henderson, Parcel Split Request - A Request has been received from Roy E. Henderson for a Parcel Split using the legal description from the Quit Claim Deed from the State of Michigan to Roy E. Henderson recorded at the Register of Deeds office on November 15, 2012 from parcel #51-174-708-09 owned by the State of Michigan (former State Police Post). If you are unable to attend the meeting, please call me at 398.2805. See you Thursday!!  CITY OF MANISTEE PLANNING COMMISSION 70 Maple Street Manistee, MI 49660 MEETING MINUTES April 3, 2014 A meeting of the Manistee City Planning Commission was held on Thursday, April 3, 2014 at 7pm in the Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan. Meeting was called to order at 7:00 pm by Chair Yoder Roll Call: Members Present: Maureen Barry, Bill Dean, Ray Fortier, Marlene McBride, Mark Wittlieff, Roger Yoder Members Absent: David Crockett (excused) Others: Keith Rose (Reith Riley), Eric Eggan (Honigman, Miller, Schwarts & Cohn LLP Council for Seng Dock & Trucking), Jeremy Novak (383 11th Street), Denise Blakeslee (Planning & Zoning Administrator) and others APPROVAL OF AGENDA Motion by Ray Fortier, seconded by Marlene McBride that the agenda be approved as prepared. With a Roll Call vote this motion passed 6 to 0. Yes: Barry, Dean, Fortier, McBride, Wittlieff, Yoder No: None APPROVAL OF MINUTES Motion by Ray Fortier, seconded by Mark Wittlieff that the minutes of the March 6, 2014 Planning Commission Meeting be approved as prepared. With a Roll Call vote this motion passed 6 to 0. Yes: Dean, Fortier, Barry, McBride, Wittlieff, Yoder No: None PUBLC HEARING None City of Manistee Planning Commission Meeting Minutes of April 3, 2014 Page 1 PUBLIC COMMENT ON AGENDA RELATED ITEMS Chair Yoder asked if anyone in attendance had any comments on Agenda Related Items. Keith Rose, Reith Riley – Mr. Rose spoke of the history behind locating their Asphalt Plant in Manistee, their investment in the community and their desire to protect their investment. Chair Yoder asked Mr. Rose how many employees Reith Riley has. Mr. Rose said they average 15.2 employees per year; they hired employees that worked for Mr. Seng and other local people. Eric Eggan (Honigman, Miller, Schwarts & Cohn LLP) Council for Seng Dock & Trucking – Mr. Eggan spoke to the commission about the use of the property and asked the commission to consider two items. First is for the Commission to approve the Zoning Amendment. Second for the Planning Commission to recognize that the property has been used for shipping since 1972 as a use by right and is “grandfathered in” and is exempt from the Zoning Amendment in June of 2012. NEW BUSINESS Correspondence At the March 20, 2014 Worksession the Planning Commission discussed receiving correspondence without addresses. The Commission asked that this item be placed on the April 3, 2014 Meeting agenda for establishing requirements for receipt of correspondence. If a letter is submitted without a return address on the envelope or on the letter there is no way for staff to contact the individual who submitted the correspondence for their address. Unlike when someone submits communication via email staff has the ability to respond to the email. Without making things overly complicated. The Commission could direct staff to ask individuals who did not include their address on their email to request their address on behalf of the Commission. Similar to how the Chair asks individuals who wish to speak at a meeting to “state their name and address” for the Recording Secretary. MOTION by Maureen Barry, seconded by Marlene McBride that staff is directed to ask individuals who did not include their address on their email to request their home address on behalf of the Commission and they should note if they own property in the City. With a Roll Call vote this motion passed 6 to 0. Yes: McBride, Wittlieff, Dean, Fortier, Barry, Yoder No: None OLD BUSINESS PC-2014-03- Seng Dock & Trucking, Zoning Amendment Request City of Manistee Planning Commission Meeting Minutes of April 3, 2014 Page 2 A Public Hearing was on March 6, 2014 in response to the request from Seng Dock & Trucking for a Zoning Amendment that would ADD Shipping Facility as a use permitted by right in the P-D Peninsula District. The Planning Commission took action to continue discussion on the request for a Zoning Amendment at their Worksession on March 20, 2014 and for the item to be placed on the April 3, 2014 Planning Commission Agenda. Commission discussed proposed Amendment. Motion by Ray Fortier that the Planning Commission recommends that City Council to deny the request from Seng Dock & Trucking for a Zoning Amendment that would ADD Shipping Facility as a use permitted by right in the P-D Peninsula District. Motion failed due to lack of a second. MOTION by Mark Wittlieff, seconded by Marlene McBride that the Planning Commission recommends that City Council to approve the request from Seng Dock & Trucking for a Zoning Amendment that would ADD Shipping Facility as a use permitted by right in the P-D Peninsula District. With a Roll Call vote this motion failed with a tie vote of 3 to 3. Yes: Wittlieff, Dean, McBride, No: Fortier, Barry, Yoder Request Denied Commissioner Barry wanted to make a motion to leave it up to City Council to decide the request. Staff said that they would want to verify with the City Attorney if the Planning Commission can forward the request to City Council without a recommendation. PUBLIC COMMENTS AND COMMUNICATIONS Jeremy Novak, 383 Eleventh Street - Mr. Novak spoke of his efforts to sell Mr. Seng’s property, the City Budget, City Parks and that Mr. Seng is paying takes on property that he is unable to do anything with. CORRESPONDENCE Commissioners received a copy of correspondence received (attached) Gary Patulski email T. Eftaxiadis and Debra VanLeen letter City of Manistee Planning Commission Meeting Minutes of April 3, 2014 Page 3 STAFF/SUB-COMMITTEE REPORTS Denise Blakeslee, Planning & Zoning Administrator – Spoke to the Commission about the Firewise Training, Redevelopment Ready Community Program, Realtor Meeting. Sub-Committee None MEMBERS DISCUSSION Chair Yoder asked that a letter be prepared to thank the DPW employees for their work this past winter. The Planning Commission will hold a Worksession on April 17, 2014 The next regular meeting of the Planning Commission will be held on Thursday, May 1, 2014 ADJOURNMENT Motion by Ray Fortier, seconded by Bill Dean that the meeting be adjourned. MOTION PASSED UNANIMOUSLY. Meeting adjourned at 7:45 pm MANISTEE PLANNING COMMISSION ____________________________________ Denise J. Blakeslee, Recording Secretary City of Manistee Planning Commission Meeting Minutes of April 3, 2014 Page 4 City of Manistee Planning Commission Meeting Minutes of April 3, 2014 Page 5 City of Manistee Planning Commission Meeting Minutes of April 3, 2014 Page 6 City of Manistee Planning Commission Meeting Minutes of April 3, 2014 Page 7 City of Manistee Planning Commission Meeting Minutes of April 3, 2014 Page 8  CITY OF MANISTEE PLANNING COMMISSION WORKSESSION 70 Maple Street, Manistee, MI 49660 April 17, 2014 NOTES A Worksession of the Manistee City Planning Commission was held on Thursday, April 17, 2014 at 7 pm in the Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan. Meeting was called to order at 7:00 by Vice Chair Fortier Roll Call: Members Present: David Crockett, Bill Dean, Ray Fortier, Marlene McBride, Mark Wittlieff Members Absent: Maureen Barry (excused), Roger Yoder (excused) Others: Denise Blakeslee (Planning & Zoning Administrator) and others ITEM Redevelopment Ready Communities – Best Practices Staff reviewed the requirements of the Best Practices and which sections they will be asked to assist with. Master Plan Update Commissioners received copies of the results of the online survey that was completed by Beckett & Raeder. The Commission reviewed and discussed the results. Misc. Staff discussed with the Commission the process relating to the tie vote on the Seng Dock and Trucking Request for a Zoning Amendment and a request for a Parcel Split that will be on the May Agenda. Commissioner Wittlieff gave the Commission an update on the proposed steel mill. ADJOURNMENT - The Worksession adjourned at 7:50 pm MANISTEE PLANNING COMMISSION ____________________________________ Denise J. Blakeslee, Recording Secretary City of Manistee Planning Commission Worksession Notes April 17, 2014  MEMORANDUM 231.398.2805 City of Manistee Planning & Zoning Administrator Fax 231.723-1546 dblakeslee@manisteemi.gov www.manisteemi.gov TO: Planning Commissioners FROM: Denise Blakeslee, Planning & Zoning DATE: April 15, 2014 RE: Roy E. Henderson, Parcel Split Request Commissioners, we have received a request from Roy E. Henderson for a Parcel Split. Mr. Henderson purchased 9.36 acres +/- of parcel #51-174-708-09 from the State of Michigan in 2012. Staff has been working with the City Attorney, Mr. Henderson and the State to obtain the necessary paperwork to process the parcel split. The property that Mr. Henderson purchased does not have frontage on U.S. 31. A site plan prepared by Midwestern Consulting dated 2/13/14 Job No. 05268-68329 shows that an easement exists over parcel #51-101-275-03 (A Storage Inn) that provides the necessary access to the property as required in Section 510 Access to Public Streets. SECTION 510 ACCESS TO PUBLIC STREETS In every Zoning District, every use, building or structure established after the effective date of this Ordinance shall be located on a parcel which abuts a public road or a private road or easement which provides access to a public road, such private road or easement being at least sixty-six (66) feet in width, unless a lesser width was duly established of record prior to the effective date of this Ordinance or as part of a Planned Unit Development, provided that private easements in all cases shall be at least twenty (20) feet in width. The remaining portion of the State Police Post property has been reviewed for compliance with the Zoning Ordinance. Staff has determined the requirements of the ordinance have been met except for minimum lot width (street frontage). The split did not create this condition; the parcel has been and will continue to be a legal non-conforming parcel with regards to street frontage. The parcel that Mr. Henderson purchased has been placed on the tax roll (using the legal description from the Quit Claim Deed) and has been assigned Parcel Code #51-174-708-10. Until approval has been received from the Planning Commission and City Council Mr. Henderson is unable to lease or expand the use of the property. Page 1 of 2  State Police Post 51-174-708-09 Henderson Property 51-174-708-10 Approximate Location of Easement/Access Page 2 of 2