Planning Commission

MANISTEE CITY PLANNING COMMISSION Meeting of Thursday, March 3, 2016 7:00 p.m. - Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan AGENDA I Call to Order II Roll Call III Approval of Agenda At this time the Planning Commission can take action to approve the March 3, 2016 agenda. IV Approval of Minutes At this time Planning Commission can take action to approve the February 4, 2016 meeting minutes. V Public Hearing VI Public Comment on Agenda Related items VII New Business PC-2016-03 - Little Manistee River Watershed Conservation Council Presentation The Little Manistee Watershed Conservation Council will make a presentation to the Planning Commissioners and request an endorsement from the Commission to City Council. At this time the Planning Commission could take action to recommend to City Council to support the Little Manistee River Watershed Conservation Council and their partnership. PC-2016-04 Joslin Cove Condominium (F.K.A. West Coast LLC) – Change in Site Plan The City has been approached by the new owner who wants to move forward with the development of the Joslin Cove Condominium project. A special use permit was issued in 2006 for 40 residential units, a clubhouse/pool and marina. The residential buildings in the previous plan were three stories in height with a living area of 2,750 sq. ft. The new owners are requesting to reduce the height of the buildings to two stories with a living area of 1850 sq. ft. There will not be a change in the footprints for the buildings. At this time the Planning Commission will determine if the proposed change in building height and living area is either a minor non-substantive change which can be approved or a major change that requires an amendment to the Special Use Permit. Page 1 of 2 VIII Old Business Master Plan Update The Commissioners received a draft of the Master Plan for their review. At this time the Commission will give their input on the Master Plan. IX Public Comments and Communications At this time the Chair will ask if there are any public comments. X Correspondence At this time the Chair will ask if any correspondence has been received to be read into the record. XI Staff/Sub-Committee Reports At this time the Chair will ask Staff for their report. At this time the Chair will ask if any of the Sub-Committees have anything to report. XII Members Discussion At this time the Chair will ask members of the Planning Commission if they have any items they want to discuss. XIII Adjournment Page 2 of 2 Memorandum Denise Blakeslee To: Planning Commissioners Planning & Zoning Administrator FROM: Denise Blakeslee 70 Maple Street Manistee, MI 49660 Planning & Zoning Administrator 231.398.2805 dblakeslee@manisteemi.gov DATE: February 26, 2016 www.manisteemi.gov RE: March 3, 2016 Planning Commission Meeting Commissioners, the next meeting of the Planning Commission will be on Thursday, March 3, 2016. We have the following items on the agenda: PC-2016-03 - Little Manistee River Watershed Conservation Council Presentation - The Little Manistee Watershed Conservation Council will make a presentation to the Planning Commissioners and request an endorsement from the Commission to City Council. PC-2016-04 Joslin Cove Condominium (F.K.A. West Coast LLC) – Change in Site Plan - The City has been approached by the new owner who wants to move forward with the development of the Joslin Cove Condominium project. A special use permit was issued in 2006 for 40 residential units, a clubhouse/pool and marina. The residential buildings in the previous plan were three stories in height with a living area of 2,750 sq. ft. The new owners are requesting to reduce the height of the buildings to two stories with a living area of 1,850 sq. ft. There will not be a change in the footprints for the buildings. Master Plan Update – We will continue to work on updating the Master Plan. Rob Carson was unable to make the March Meeting and is working on the items needed to complete the Master Plan. We are looking at holding a Worksession on Thursday, March 17, 206 to review the remaining items for the plan. Please let me know if you would not be able to attend the worksession. If you are unable to attend the meeting please call me at 398-2805.  CITY OF MANISTEE PLANNING COMMISSION 70 Maple Street Manistee, MI 49660 MEETING MINUTES February 4, 2016 A meeting of the Manistee City Planning Commission was held on Thursday, February 4, 2016 at 7pm in the Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan. Meeting was called to order at 8:07 pm by Chair Yoder ROLL CALL Members Present: Aaron Bennett, Maureen Barry, Marlene McBride, Mark Wittlieff, Roger Yoder Members Absent: Ray Fortier (excused), Gabriel Walker (excused) Others: Al Frye (Northern Michigan Recovery Residences), Denise Blakeslee (Planning & Zoning Administrator) and others APPROVAL OF AGENDA Motion by Mark Wittlieff, seconded by Aaron Bennett that the agenda be approved as prepared. With a Roll Call vote this motion passed 5 to 0. Yes: Barry, Bennett, McBride, Wittlieff, Yoder No: None APPROVAL OF MINUTES Motion by Mark Wittlieff, seconded by Maureen Barry that the minutes of the January 7, 2016 Planning Commission Meeting be approved as prepared With a Roll Call vote this motion passed 4 to 0 with Commissioner Bennett abstaining. Yes: Barry, McBride, Wittlieff, Yoder No: None Abstaining: Bennett PUBLIC HEARING None City of Manistee Planning Commission Meeting Minutes of February 4, 2016 Page 1 PUBLIC COMMENT ON AGENDA RELATED ITEMS None NEW BUSINESS PC-2016-02 Parcel Split and Combination Request, T. Eftaxiadis (817 Cherry Street) and Vickers Hansen (813 Cherry Street) A request has been received from T. Eftaxiadis (817 Cherry Street) and Vickers Hansen (813 Cherry Street) for a Parcel Split and Combination. The home at 815 Cherry Street was destroyed in a fire in 2014 and was not rebuilt. Adjoining property owners T. Eftaxiadis and Vickers Hansen purchased the property and are asking to divide the property in half and combine it with their parcels. Motion by Aaron Bennett, seconded by Mark Wittlieff that the Planning Commission recommend to City Council to approve the request for a Parcel Split and Combination from T. Eftaxiadis and Vickers Hansen that would divide parcel 51-352-703-05 in half with the north 43.75’ being combined with Mr. Hansen’s parcel #51-352-703-03 and the south 43.75’ being combined with Mr. Eftaxiadis’ parcel 51-352-703-07. With a Roll Call vote this motion passed 5 to 0. Yes: Wittlieff, Barry, Bennett, McBride, Yoder No: None Northern Michigan Recovery Residences Northern Michigan Recovery Residences has requested to be placed on the Planning Commission Agenda to discuss their one of a kind supportive transitional residential program. Al Frye, Northern Michigan Recovery Residences – Mr. Frye spoke to the commission about their program and the need for a facility in Manistee. Previously Greg Stone (Stonehouse) operated a facility for Men on McKee Street (2005) and then a place for Woman was opened on Clay Street. Both were closed in 2014. The Stonehouse faculties were not managed well, had poor supervision and did not obtain the necessary approvals for the woman’s facility. They want to work with the city and be upfront with their program. They are now working with Northern Michigan Recovery Residences and are looking to start with a six bed facility for men in Manistee. They would have a 40 hour a week employee and volunteer’s onsite and they would provide 24 hour coverage. They are working with the Catholic Human Services, Central Wellness and the Little River Band of Ottawa Indians. Guardian Angels Church has offered the use of the former Convent for their program. Their program would include people from prison re-entry (Manistee and Benzie County). The State will pay their facility for accepting prisoner re-entry which will help support their facility. Sex-offenders would be screened and they may accept (by example) an 18 year old male who was charged with having sex with an under aged girl, but not allow a convicted pedophile. City of Manistee Planning Commission Meeting Minutes of February 4, 2016 Page 2 He spoke of Dan’s House in Traverse City provides a safe comfortable place for homeless people with a safe place to live. They could die if help was not received. This facility has reduced the number of police/emergency room calls. Denise Blakeslee, Planning and Zoning Administrator – Commissioners were given a copy of draft zoning language that was prepared by Williams and Works (Planner of Record) for Adult Rehabilitation Facility. This was drafted after Greg Stone came to the City to discuss what was needed to operate his program. Mr. Stone never pursued the Zoning Amendment. The apartment on McKee Street was opened prior to the adoption of the current zoning ordinance and was a legal non-conforming use. Their facility on Clay Street was opened without any approvals. Original discussion that Staff had with Mr. Stone was to allow an Adult Rehabilitation Facility in a commercial district as a Special Use. The language excluded convicted sex offenders or persons on supervised release from any state Department of Corrections. Commissioners had various comments and concerns as follows: o Best Drug Rehabilitation already provides programs for substance abuse o A person on release from prison was responsible for the fire that burned down the house at 815 Cherry Street o The house on Clay Street was a big problem for the neighbors o Would not want to see a facility located in a residential district o There should be a separation from schools/daycares and churches OLD BUSINESS Master Plan Update Commissioners received a draft of the Master Plan to review and comment for the next meeting. There are a few outstanding items including Future Land Use Section, Action Plan, and Section 2.6 – Central Business District which is pending input from the DDA. Commissioners are supposed to work on Goals and Tasks that begin on Page 59 and make comments and add responsible parties as needed. PUBLIC COMMENTS AND COMMUNICATIONS None CORRESPONDENCE None City of Manistee Planning Commission Meeting Minutes of February 4, 2016 Page 3 STAFF/SUB-COMMITTEE REPORTS Denise Blakeslee, Planning & Zoning Administrator – The Little Manistee River Watershed Conservation Council has met with staff and is looking for an endorsement from the City. The Little Manistee River dumps into Manistee Lake; flows through the heart of the City via the Manistee River Channel out to Lake Michigan. There are not properties in the City with frontage on the Little Manistee River but the water quality of the Little Manistee River has an impact to the City. A presentation by the Little Manistee River Watershed Conservation Council will be made at the March Planning Commission meeting. The Planning Commission will be asked to make a recommendation to City Council. The Country Club has inquired about a Michigan Department of Transportation tourist-oriented directional Sign “TOD” to direct traffic from US 31 to their establishment. Staff has contacted MDOT to see if there is sufficient room for TOD signs in the MDOT right of way in the City. In the event that there is sufficient room, a Zoning Amendment will be needed to permit the installation of TOD signs. A workshop on Form or Function: Zoning Based on Land Use or Base on Design is being held on March 21, 2016 at City Hall. Members who attend will receive 3 CEU’s towards their Master Citizen Planner Certification. MEMBERS DISCUSSION Commissioners welcomed Aaron Bennett to the Planning Commission. Commissioner Bennett introduced himself and is looking forward to serving on the Commission. Commissioner McBride invited everyone to an open house at the Senior Center on February 18th from 10 am to noon. The next regular meeting of the Planning Commission will be held on Thursday, March 3, 2016 ADJOURNMENT Motion by Mark Wittlieff, seconded by Maureen Barry that the meeting be adjourned. MOTION PASSED UNANIMOUSLY. Meeting adjourned at 7:50 pm MANISTEE PLANNING COMMISSION ____________________________________ Denise J. Blakeslee, Recording Secretary City of Manistee Planning Commission Meeting Minutes of February 4, 2016 Page 4  Little Manistee River Watershed Management Plan History and Status 10/4/2014 - Little Manistee Watershed Council Monthly Meeting  Greg Goudy (Michigan DEQ) suggested the Little Manistee River needs a Watershed Management Plan which is approved by the “Michigan Department of Water Quality. 11/4/2014 - Little Manistee Watershed Council Monthly Meeting  The LMWCC Council reviews the benefits and opportunities of a new watershed management plan for the Little Manistee River. 6/24/2015 - First Meeting of Little Manistee River Watershed Management Plan Preliminary Steering Committee to establish a shared vision of the high level scope and objectives as well as the process to be used in developing the watershed management plan.  Approved the Partnership Agreement, including the Watershed Description within the Partnership Agreement.  Established the Plan Criteria as both Michigan DEQ and US EPA Nine Elements pending agreement by the LMWCC Board.  Initiated RFP process to identify a consultant to develop and write the plan.  Suggested the Creation of Funds at the Manistee County Community Foundation for Plan Creation and Implementation.  Identified LMWCC as the lead organization. 7/14/2015 – Little Manistee Watershed Council Annual Meeting  The concept of a new Watershed Management Plan for the Little Manistee River is presented to the LMWCC membership at the annual meeting.  Partnership Agreement is distributed to members. 8/1/2015 – Little Manistee Watershed Council Monthly Meeting  LMWCC agrees to develop the Watershed Management Plan to both Michigan DEQ and US EPA Nine Elements Criteria.  LMWCC authorizes creation of 3 funds at the Manistee County Community Foundation – “Plan Fund” to develop the Watershed Management Plan, the “Implementation Fund” to implement and maintain the watershed management plan and an “LMWCC Fund” to contain funds donated to the LMWCC to help ensure its long term viability. 9/5/2015 - Little Manistee Watershed Council Monthly Meeting  Tm Ervin (Alliance for Economic Success) and Laura Heintzelman (Manistee County Community Foundation - MCCF) meet with the LMWCC Board to help explain the benefits of establishing funds and the MCCF.  LMWCC Confirms the commitment to the funds at MCCF. Page 1 of 4  Little Manistee River Watershed Management Plan History and Status 10/13/2015 – Manistee County Community Foundation Funds Finalized. 10/13/2015 – Second Meeting of Little Manistee River Watershed Management Plan Preliminary Steering Committee  Confirmed our shared vision of the high level Scope and Objectives for the Watershed Management Plan (EPA and DEQ Criteria)  Discussed the Funds established at the Manistee County Community Foundation  At this point in time we had 10 counties and townships that had signed the partnership agreement and 5 pending final signature.  Initiated the next phase of Consultant Selection and Fund Raising.  Focused the consultant selection process on Public Sector Consultants rather than an RFP process. Public Sector Consultants presented their qualification and the consensus was to request they prepare a formal proposal for review.  AES began preparing a news release plan 11/7/2015 - Little Manistee Watershed Council Monthly Meeting  Public Sector Consultants approved by LMWCC board as Consultant for the Watershed Management Plan. 11/11/2015 – Meeting to Review Public Sector Consultants Proposal  Reviewed and agreed on changes to the proposal. 12/3/2015 – Little Manistee River Watershed Management Plan Steering Committee Meeting.  Public Sector Consultants formally selected as Consultant by consensus vote of Steering Committee. Tim Ervin and AES to assist in writing contingency contract.  The group agreed to use the “Little Manistee River Watershed Steering Committee” as our identity.  Agreed to identify a subgroup of 5 to 7 members to act as a “Fund Advisory Committee” with this group and the LMWCC per the Manistee County Community Foundation documents to administer the 2 funds at the MCCF.  Adopted Roberts Rules of Order  Elected a President and a Secretary.  Elected initial members of the Fund Advisory Committee 12/9/2016 – News Release  LITTLE MANISTEE RIVER WATERSHED STEERING COMMITTEE FORMED AND SELECTS CONSULTANT TO HELP DEVELOP WATERSHED PLAN 1/13/2015 – “Final” Public Sector Consultants Proposal Received Page 2 of 4  Little Manistee River Watershed Management Plan History and Status 2/6/2016 - Little Manistee Watershed Council Monthly Meeting  Submitted two resolutions which are now under legal review and we expect to vote on at the March 5, 2016 meeting:  Submitted LMWCC resolution: To direct the Alliance For Economic Success (AES), serving as a fiduciary for the Little Manistee Watershed Conservation Council (LMWCC), to enter into a contract with Public Sector Consultants Inc. (PSC) to spend money, when it is available, from the “Little Manistee River Watershed Plan Fund” at the Manistee County Community Foundation to develop a Little Manistee River Watershed Management Plan per the PSC Proposal of January 12, 2016 for the amount of $93,120.  Submitted LMWCC resolution: To establish and authorize the “Little Manistee River Watershed Steering Committee Fund Advisory Committee” to fulfill the obligations of the LMWCC relative to the Little Manistee River Watershed Plan Fund and the Little Manistee River Watershed Plan Implementation Fund which the LMWCC has established at the Manistee County Community Foundation. 2/9/2016 – Partnership Agreement Status:  Partnership Agreement Signatures From:  Lake Co.: Eden, Elk, Ellsworth, Peacock, Newkirk Townships, Luther Village  Manistee Co.: Norman Township  Mason Co.: Meade Township  Manistee County Conservation District  Lake County Commissioners  Mason County Commissioners  Mason - Lake Conservation District  Little River Band of Ottawa Indians  Natural Resource Conservation Service  Michigan DEQ  Trout Unlimited  Manistee County Community Foundation  The Alliance for Economic Success  Cool Lake Property Owners Association  Great Start Collaborative  Launch Manistee  Drift Expeditions  Sengs Marina  Spicer Group Page 3 of 4  Little Manistee River Watershed Management Plan History and Status  John Bumstead (State Representative)  100 Individuals Have Signed the Partnership Agreement  Supporting Advisory Organizations  Michigan DNR  U.S. Forest Service Page 4 of 4  Tentative Project Timeline The following chart of work describes our anticipated timeline to complete each project element. However, adjustments to this proposed schedule may occur over the course of the project. Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Task Establish plan development infrastructure X X X X X Facilitate Steering Committee meetings X X X X X X X X Plan development kick-off meeting X Local zoning meetings X X Luther Dam meetings X X Watershed plan review meeting X Electronic survey X X X Collect, review and summarize existing re- X X X X X X X X ports and data Develop long-term goals for protecting and X X X X X restoring watershed resources Prioritize pollutants, sources, and causes to X X X X identify critical and priority areas Estimate pollution reduction needed to reach X X X X water quality goals Assess local programs, projects, and zoning X X X X X X X X X to meet watershed plan goals Develop objectives and actionable tasks for X X X X X each watershed goal Develop education and outreach plan X X X X X Develop monitoring and evaluation plan X X X Develop watershed management plan X X X X X X X X X X X X X X X X X X X X X X X document MDEQ review X X X Revise and finalize report X X X 9 Proposal for the Little Manistee Watershed Management Plan Development, January 12, 2016 Memorandum Denise Blakeslee Planning & Zoning Administrator TO: Planning Commissioners 70 Maple Street Manistee, MI 49660 FROM: Denise Blakeslee 231.398.2805 dblakeslee@manisteemi.gov Planning & Zoning Administrator www.manisteemi.gov DATE: February 15, 2016 RE: Joslin Cove Condominiums (f.k.a. West Coast LLC) Commissioners, In 2006 a Special Use Permit for a Planned Unit Development was issued to West Coast LLC for the development of 40 residential units (3 buildings with 8 units, 2 buildings with 6 units, 1 building with 4 units), marina, and clubhouse/pool on 4.14 acres on Arthur Street. The site was the former home of Joslin Manufacturing. The project included outdoor pavilions and sidewalks for the public. The topography of the property does not provide room for a sidewalk along Arthur Street (US- 31), which resulted in the design for the sidewalk to be within the project. The Clubhouse, one building (eight units) was constructed and all the foundations were installed when the development cased due to bankruptcy. The City has been approached by the new owner who wants to move forward with the project. They are working with the County to reinstate the Brownfield Plan for the project and will need to obtain a Development Agreement with the City. The issue before the Planning Commission is the developer wants to reduce the elevation of the buildings (three stories to two stories) resulting in a reduction of size of the living units from 2,750 sq. ft. to 1850 sq. ft. Staff has determined that this change should be brought before the Planning Commission to determine if the proposed changes will result in either a Minor or Major change to the Site Plan and to bring the Commission up to date on the project. SECTION 1801 SPECIAL USE PROCEDURES G. Amendments. Amendments to Special Use permits shall be handled in the same manner as the initial Special Use permit application. Minor non-substantive changes to a site plan in accordance with Section 2208 may be made to an existing Special Use permit with the approval of the Zoning Administrator. SECTION 2208 AMENDMENT TO THE SITE PLAN No changes shall be made to an approved site plan prior to or during construction except upon application to the Zoning Administrator according to the following procedures: C. Minor Changes to a Detailed Site Plan. Minor changes involving changes in the location of buildings and structures, adjustment of utilities, walkways traffic ways, and parking areas and the construction of accessory buildings or additions to primary structures less than seven hundred (700) square feet in area to a Detailed Site Plan can be approved by the Site Plan Review Committee who shall reserve the right to forward it to the Planning Commission for approval. E. Major changes or Amendments to a Detailed Site Plan. Major changes or Amendments to a Detailed Site Plan involving change in the number and location of accesses to public streets and alleys, a reduction in the number of parking spaces, a major relocation of a building, increase in the gross floor area or heights of buildings, a reduction in open space and similar major changes, shall require approval of the Planning Commission, in the same manner as the original application was submitted, reviewed, and approved. If the Planning Commission determines that the proposed changes are minor non-substantive changes. The Commission can approve the changes in the site plan. If the Planning Commission determines the proposed changes are a major change in the development, then the developer will need to request an amendment to the PUD/Special Use Permit that will require a public hearing. A copy of the original Special Use Permit and site plan is enclosed along with a copy of the request and new building plans.  Joslin Cove Condominiums Building #3 Three story building  Joslin Cove DeveloPment Dear Planning Commission We at Manistee Lakes LLC are very excited in moving forward and finishing the Joslin Cove Development. We believe that it will be one of the most beautiful living destination for the community and outside community to live at. We are committing LO}% to make this project successful and with your help we believe it can haPPen. We had made two changes to the project which is the living square footage and the Height of the units. Because of the market condition we had to lower our living square footage which lowered the cost to build each unit. By lowering the height from 44ft to 33ft and our living square footage from 2,750sft to our new design 1850sft. Now we will be able to sell the homes at today's market price. The original footprint will stay the same and outside appearance will mostly stay the same except the cedar shake will be replace with siding. The total number of units will be the same and all required landscaping design on the property will stay the same. The gazeebo, sidewalks and retention pond will make a beautiful trail and experience for the community' Manistee Lakes LLC thanks you for your patience and support in finishing this project.