Finance Committee

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes Finance Committee Thursday, July 6, 2017 6:00 PM Council Chambers 1. Call to Order 2. Roll Call Present: 5- Brey, McMeans, Sitkiewitz, Howe and Lotz 3. Approval of Minutes 17-0687 Finance Committee June 6, 2017 Attachments: MeetingMinutes 06-Jun-2017 Moved by McMeans, seconded by Howe, that the Minutes be accepted. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Howe and Lotz 4. Presentations Representatives of Schenck SC were present to review some highlights in the 2016 Comprehensive Annual Financial Report. 5. Public Comment No public comment at this meeting. 6. Discussion and Action Items 17-0688 2016 Management Letter and Comprehensive Annual Financial Report, presented by Tom Karman, CPA and Shareholder with Schenck SC, recommend to accept and place on file. Moved by McMeans, seconded by Sitkiewitz, that this item be accepted and placed on file for Consent Agenda. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Howe and Lotz City of Manitowoc Page 1 Finance Committee Meeting Minutes July 6, 2017 17-0680 2017CV000252 Brenda Marie Hawpetoss vs. City of Manitowoc et al Attachments: 2017CV000252 hawpetoss Moved by McMeans, seconded by Lotz, that this Summons and Complaint be accepted and referred to the City Attorney. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Howe and Lotz 17-0681 Requesting the State of Wisconsin pass legislation to allow cities the ability to enact a local sales tax (.05%) Attachments: Sales Tax Legislative Request Moved by Howe, seconded by Sitkiewitz, that this Action Item be accepted to create a resolution asking the State of Wisconsin to enact legislation allowing cities to enact a half percent sales tax. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Howe and Lotz 17-0682 Recommended Credit Card Limits for City Employees, recommend to accept. Attachments: Current CC Holders List July 2017 Moved by McMeans, seconded by Sitkiewitz, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Howe and Lotz 17-0683 Requests from Property Owners to waive interest on 2016 Property Taxes, recommend to place on file. Attachments: 20170629101556957 2016 Department of Revenue Pub Explaning Interest on Property Taxes Moved by Sitkiewitz, seconded by Howe, that this Action Item be placed on file. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Howe and Lotz 17-0693 Quarterly Investment Report - Finance Director Attachments: 2017 May Bank Reconciliation Moved by McMeans, seconded by Howe, that this Action Item be accepted. The motion carried by the following vote: City of Manitowoc Page 2 Finance Committee Meeting Minutes July 6, 2017 Aye: 5- Brey, McMeans, Sitkiewitz, Howe and Lotz 17-0691 Annual Review of City Investment Policy (Chapter 5 of Guidebook), recommend to accept and place on file. Attachments: Guide Book Policy Manual MASTER Moved by McMeans, seconded by Sitkiewitz, that this Action Item be accepted and place on file. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Howe and Lotz 17-0692 Capital Allocation Working Group (CAWG) - 2nd Quarter 2017 Report Attachments: 2017 Log of CAWG Requests Moved by Sitkiewitz, seconded by McMeans, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Howe and Lotz 17-0684 CAWG approval of up to $4,500 to replace Granicus Server, with on going monthly software fee of $100/per month Attachments: CAWG Action Sheet Granicus Server Manitowoc Digital Encoder 5.4.17 Granicus No action needed on this item. 17-0685 CAWG approval of up to $15,360 unbudgeted for Garbage Truck to make up difference between budget and actual bid Attachments: CAWG Unbudgeted Garbage Truck Moved by Sitkiewitz, seconded by Howe, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Howe and Lotz 17-0686 CAWG request of up to $24,500 unbudgeted for Manitowoc River Harbor Sheet Wall Repair Attachments: CAWG Request Manitowoc River Sheetwall Repair The project will be expensed with the Capital Asset Replacement Program funds. Moved by McMeans, seconded by Lotz, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Howe and Lotz City of Manitowoc Page 3 Finance Committee Meeting Minutes July 6, 2017 17-0696 CAWG Unbudgeted request for Network Upgrade Equipment not to exceed $38,600 Attachments: Network Upgrade 2017 No action required for this item. 17-0697 CAWG unbudgeted request for Community Built Playground Sign Upgrades not to exceed $787.00 Attachments: Community Built Playground Sign Upgrades No action required for this item. 17-0568 Request for an Ordinance change for the 5 and 10 year interest rates for assessments. This item was referred to a joint committee meeting of the Department of Public Infrastructure and Finance to be held prior to the Council meeting on July 17, 2017. 17-0695 Development Agreement for Dowco Tax Incremental Financing Assistance, recommend to accept. Moved by Sitkiewitz, seconded by Howe, that this Agreement be accepted. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Howe and Lotz 7. Adjournment Moved by S McMeans, seconded by E Sitkiewitz to adjourn. City of Manitowoc Page 4