Finance Committee

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes Finance Committee Tuesday, August 6, 2019 6:00 PM Council Chambers 1. Call to Order 2. Roll Call Present: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 3. Public Comment A representative from Grow it Forward spoke about her concern with the Mobile Food Trucks impeding on a Special Event. 4. Approval of Minutes 19-0830 Minutes of June 24, 2019 Finance Committee meeting, recommending approval and place on file. Attachments: Finance Minutes 6-24-19 Moved by Sitkiewitz, seconded by Lotz, that the Minutes be accepted. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 19-0831 Minutes of MPU Commission meetings of May 28, 2019 & June 18, 2019, recommending acceptance and place on file. Attachments: MPU Commission minutes 5-28-19 MPU Commission minutes 6-18-19 Moved by Sitkiewitz, seconded by Lotz, that the Minutes be accepted. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 5. Presentations City of Manitowoc Page 1 Finance Committee Meeting Minutes August 6, 2019 19-0798 Bryan Grunewald, Principal, State and Local Government, CLA (CliftonLarsonAllen LLP) presentation of Management Letter and Comprehensive Annual Financial Report (CAFR) for year ended December 31, 2018, recommend to accept and place on file. Attachments: Signed Final Report and Financial Statements - City of Manitowoc Signed Management Letter - City of Manitowoc Corrective Action Plan - City of Manitowoc Moved by McMeans, seconded by Novak, that this Presentation be accepted and place on file. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 6. Discussion and Action Items 19-0860 Policy establishing Responsible Bidder Criteria, recommend to approve the policy. Attachments: Responsible Bidder Policy Moved by Sitkiewitz, seconded by Novak, that this Policy be approved. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 19-0722 Agreement to Fundraise and Build Phase Three of the Manitowoc Family Aquatic Center Attachments: Aquatic Center Manitowoc Aquatic-Architectural Plans Manitowoc Aquatic-Civil Site Plans Manitowoc Progress 2019.07.05 FW_ Aquatic Center Expansion Moved by McMeans, seconded by Novak, that this Agreement be accepted. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 19-0861 Update on agreement between the City and Grow it Forward regarding the Farmer's Market, recommend to place on file. Attachments: 2019 Farmers Market Agreement final 2019 Marketing Strategic Plan Moved by Sitkiewitz, seconded by Novak, that this Report be placed on file. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak City of Manitowoc Page 2 Finance Committee Meeting Minutes August 6, 2019 19-0835 Application for "Class B" Intoxicating Liquor & Fermented Malt Beverage License, for Dead by Dawn Productions, 719A Franklin St./901-903 S. 8th St., recommend to approve the application. Attachments: Dead by Dawn Tavern Application Moved by Novak, seconded by Lotz, that this Request be accepted and approve the application. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 19-0844 Application for "Class B" Intoxicating Liquor & Fermented Malt Beverage License, for One More Time LLC, On The Rocks at 101 Maritime Dr., recommend to approve the application. Attachments: On the Rocks Application Moved by Novak, seconded by McMeans, that this Application be accepted and approve the application. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 19-0875 Application for "Class B" Intoxicating Liquor & Fermented Malt Beverage License, for Chi You, LLC, Chi You at 1517 Washington Street Attachments: Chi You, LLC Application This request will be held. The City Clerk will reach out to the applicant and inform them of their options. The city is at the maximum licenses they can approve due to state statutues. 19-0834 Ordinance to amend 11.010 of the Municipal Code regulating "Class A" License Regulations Attachments: Ord Amending 11.010(10)(b) on Class A An amendment to the motion was made from a request the City Clerk made to strike languange referencing residency being in Manitowoc County. Moved by McMeans, seconded by Sitkiewitz, that this Ordinance be accepted. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 19-0833 Policy for new "Class B" Retail Intoxicating Liquor & Fermented Malt Beverage License (Tavern), recommend to approve the policy. Attachments: New Tavern Application Policy Moved by McMeans, seconded by Lotz, that this Policy be accepted. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak City of Manitowoc Page 3 Finance Committee Meeting Minutes August 6, 2019 19-0863 Capital Allocation Working Group (CAWG) recommendation to fund up to $49,530.00 as an unbudgeted request for Finance/Clerk Division to purchase Badger Books (E-Poll Books), recommend to approve the request. Attachments: CAWG Recommendation - Badger Books Moved by Sitkiewitz, seconded by Novak, that this Request be accepted. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 19-0158 Lease with 205 N 8th St LLC for Parking Lot Attachments: 19-0158 205 N 8th LLC Parking Lot Lease with City of Manitowoc - Final Proforma of Parking Lot Lease Proposal Moved by McMeans, seconded by Lotz, that this Agreement be referred to the Committee of the Whole. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 19-0832 Ordinance to create section 11.100 of the Municipal Code regulating Mobile Food Vendors Attachments: Mobile Food Vendor Ordinance - draft The ordinance language will be modified by the City Attorney to include language regarding Special Events, parking next to restaurants and open concessions. The ordinance will first be effective January 1, 2020. 19-0836 Capital Allocation Working Group (CAWG) recommendation to fund up to $25,757.93 as an unbudgeted request for Public Safety to purchase Squad Car Cradlepoint Routers and Antennas, recommend to approve the request. Attachments: CAWG Request - Cradlepoint Routers & Antennas Moved by McMeans, seconded by Novak, that this Report be accepted. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 19-0837 Communication from Manitowoc County Treasurer of public notice of the tax foreclosure action in Rem 2019. Recommending placing on file. Attachments: 2019 County Foreclosures Moved by Sitkiewitz, seconded by Lotz, that this Report be accepted and place on file. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak City of Manitowoc Page 4 Finance Committee Meeting Minutes August 6, 2019 19-0843 Lakeshore Community Foundation quarterly performance report, recommend to accept and place on file. Attachments: 2019 Q2 LCF Performance Report Moved by McMeans, seconded by Sitkiewitz, that this Report be accepted and place on file. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 19-0852 Potential offer from Mishawaka Land & Timber Co. to purchase the rights to cell tower lease, recommend to place on file. Attachments: Mishawaka Land & Timber Co, Moved by Novak, seconded by Lotz, that this Request be placed on file. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 19-0856 2nd Quarter 2019 Report of Internal Controls, recommend to accept and place on file. Attachments: 2019_02 Check List for Finance Committee Moved by McMeans, seconded by Novak, that this Report be accepted and place on file. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 19-0857 2nd Quarter 2019 Report of the Capital Allocation Working Group (CAWG) activities, recommend to accept and place on file. Attachments: 2019_02 Log of CAWG Requests Moved by McMeans, seconded by Novak, that this Report be accepted and place on file. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 19-0858 2nd Quarter 2019 Budget Exception Report, recommend to accept and place on file. Attachments: 02_2019_Budget Exception Report Moved by McMeans, seconded by Novak, that this Report be accepted and place on file. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak City of Manitowoc Page 5 Finance Committee Meeting Minutes August 6, 2019 19-0859 Lowe's Home Centers, LLC Summons and Complaint 2019 Assessment, Case number 2019CV000332, recommend to accept and refer to the City Attorney. Attachments: Lowe's Summons & Complaint Moved by McMeans, seconded by Novak, that this Summons and Complaint be accepted and referred to the City Attorney. The motion carried by the following vote: 19-0862 Claims report from City Attorney, January through June 2019, recommend to accept and place on file. Attachments: Claims Report to Finance Committee Jan to June 2019.pdf Moved by McMeans, seconded by Sitkiewitz, that this Report be accepted and place on file. The motion carried by the following vote: Aye: 5- Brey, McMeans, Sitkiewitz, Lotz and Novak 7. Adjournment Moved by McMeans, seconded by Novak, to adjourn. City of Manitowoc Page 6