Finance Committee

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes Finance Committee Tuesday, November 5, 2024 5:30 PM City Hall - 1st Floor Conference Room West 1. Call to Order 2. Roll Call Present: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 3. Public Comment Finance Committee Chair Alderperson Brey declared the meeting open for public comment. In accordance with policy, the public comment portion of the meeting is not made part of the official record. 4. Consent Agenda These items will be approved by one motion unless any Committee Member wishes to remove an item for discussion. Any Committee Member may request removal of any item from the Consent Agenda, and such item shall be removed without debate or vote. Any item or part thereof removed from the Consent Agenda shall be separately considered. REMOVAL OF CONSENT AGENDA ITEMS: None Approval of the Consent Agenda Moved by Reckelberg, seconded by Sitkiewitz, to accept the Consent Agenda Items and recommendations of the various committees The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 24-1968 Minutes of October 29, 2024 Finance Committee Meeting, recommending approval and place on file Attachments: 10-29-2024 Finance Committee Minutes 24-1969 3rd Qtr. 2024 Budget Exception Report, recommending approval and place on file Attachments: Q3 2024 Budget Exception Report for Fin Comm 24-1970 3rd Qtr. 2024 Investment Report; recommending approval and place on file City of Manitowoc Page 1 Finance Committee Meeting Minutes November 5, 2024 Attachments: Q3 2024 Investment Reconciliation 24-1971 3rd Qtr. 2024 Internal Controls To Prevent and Detect Fraud Report; recommending approval and place on file Attachments: 2024_03 Check List for Finance Committee 5. Discussion and Action Items 24-1972 3rd Qtr. 2024 Claims Report from City Attorney's Office Attachments: Quarter 3 Claims Report 2024 Moved by Sitkiewitz, seconded by Schlei, that this Report be approved and placed on file. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 24-1973 Resolution establishing Special Events Application Fee Schedule for 2025 Attachments: Res for 2025 Special Event Application Fees Proposed Special Event Application 2025 Fee Schedule Moved by Sitkiewitz, seconded by Schlei, that this Resolution be adopted. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 24-1974 Resolution Authorizing a 2024 WEDC Vibrant Spaces Grant Application - Maritime Plaza and Heritage Garden Attachments: Vibrant Spaces Grant Municipal Resolution_DRAFT City of Manitowoc WMM MOU for Maritime Plaza and Heritage Garden Moved by Schlei, seconded by Norell, that this Resolution be adopted. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 24-1975 City of Manitowoc Poor Relief Custodial Fund (Fund 8100) Attachments: Memo to Finance Re Poor Fund Moved by Sitkiewitz, seconded by Reckelberg, that this Request be placed on file. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 24-1976 Request to use Winter Maintenance Non-Lapsing Fund, for an amount not to exceed $15,000, for repairs to DPW Salters Attachments: Mem Non-Lapsing Fund Snow - Salter Repair City of Manitowoc Page 2 Finance Committee Meeting Minutes November 5, 2024 Moved by Reckelberg, seconded by Schlei, that this Request be approved, not to exceed $15,000. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 24-1977 Ordinance to Amend 11.130 Direct Sellers and Direct Purchasers Attachments: Ordinance to Amend 11.130 Direct Sellers Moved by Sitkiewitz, seconded by Norell, that this Ordinance be adopted. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 24-1989 CAWG Request (Unbudgeted) from Cemetery/Forestry/Streets/Parks, for an amount not to exceed $11,500, for Scag Windstorm Leaf Blower Attachments: Unbudgeted Capital Request - Windstorm Moved by Schlei, seconded by Reckelberg, that this Request be approved, not to exceed $11,500. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 24-1978 Resolution from Manitowoc Public Utilities (MPU) for Ornamental Lighting at York and Maritime Attachments: 1_Resolution-Ornamental Lighting York and Maritime - 100% City Contribution 2_Email from Community Development Director re_Downtown Lighting Resolutions 3_2024-10-22 LTR (Adam Tegen) Resolution for Ornamental Lighting York and Maritime 4_Res 24-1448_Ornamental Lighting - York & Maritime 5_E2023-04 MPU Pay Estimate_Signed Moved by Sitkiewitz, seconded by Reckelberg, that this Resolution be adopted. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 24-1979 Resolution from Manitowoc Public Utilities (MPU) for Ornamental Lighting at Chicago and Buffalo Attachments: Email from Community Development Director re_Downtown Lighting Resolutions 2024-10-24 LTR (Adam Tegen) Resolution for Ornamental Lighting Chicago and Buffalo Resolution-Ornamental Lighting Chicago and Buffalo - 0% City Contribution Moved by Sitkiewitz, seconded by Reckelberg, that this Resolution be adopted. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell City of Manitowoc Page 3 Finance Committee Meeting Minutes November 5, 2024 24-1984 Tax Levy Certification from Manitowoc Public School District (MPSD) for Fiscal Year 2024-2025 Attachments: Manitowoc Public School District-ClerkLetters2024-25-CityofManitowoc PI-1508CityofManitowoc2025 Moved by Sitkiewitz, seconded by Reckelberg, that this Tax Levy Certification be accepted and placed on file. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 24-1985 Tax Levy Certification from Lakeshore Technical College (LTC) for Fiscal Year 2024-2025 Attachments: C of Manitowoc Tax Levy Apportionment 2024-25 Moved by Reckelberg, seconded by Sitkiewitz, that this Tax Levy Certification be accepted and placed on file. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 24-1986 Resolution Authorizing The Issuance And Sale Of Up To $13,774,848 Sewerage System Revenue Bonds, Series 2024, and Providing For Other Details And Covenants With Respect ThereTo, and Approval Of Related $15,874,848 Financial Assistance Agreement Attachments: Manitowoc, C of - 24 CWF - Letter (Resolution) Manitowoc, C of - 24 CWF - Bond Resolution Manitowoc CWF 4679-11 FAA Manitowoc CWF 4679-11 Attachments Moved by Reckelberg, seconded by Norell, that this Resolution be adopted. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 24-1987 Resolution Authorizing The Issuance And Sale Of Up To $1,142,000 Taxable Private LSL Replacement Loan Program Revenue Bonds, Series 2024A, and Providing For Other Details And Covenants With Respect ThereTo, and Approval Of Related $4,298,000 Financial Assistance Agreement Attachments: Manitowoc, C of - 24A SDW - Letter (Resolution) Manitowoc, C of - 24A SDW - Bond Resolution Manitowoc SDW 5191-17 FAA Manitowoc SDW 5191-17 Attachments Moved by Schlei, seconded by Reckelberg, that this Resolution be adopted. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell City of Manitowoc Page 4 Finance Committee Meeting Minutes November 5, 2024 24-1988 Resolution Authorizing The Issuance And Sale Of Up To $670,783 Taxable Private LSL Replacement Loan Program Revenue Bonds, Series 2024B, and Providing For Other Details And Covenants With Respect ThereTo, and Approval Of Related $1,304,567 Financial Assistance Agreement Attachments: Manitowoc, C of - 24B SDW - Letter (Resolution) Manitowoc, C of - 24B SDW - Bond Resolution Manitowoc SDW 5191-18 FAA Manitowoc SDW 5191-18 Attachments Moved by Reckelberg, seconded by Sitkiewitz, that this Resolution be adopted. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 6. Closed Session Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(a) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of deliberating concerning a case which was the subject of any judicial or quasi-judicial trial or hearing before that governmental body. The specific subject matter that may be considered in closed session is: 24-1980 Two Year Operator License (#240286) for Y. Lavora Attachments: Y. Lavora Two Year Operator License (240286) Application 24-1981 Two Year Operator License (#240291) for N. Zimmer Attachments: N. Zimmer Two Year Operator License (240291) Application Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(g) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. The specific subject matter that may be considered in closed session is: 24-1982 L24-00091 Love Claim for Vehicle Damage >$5,000 City of Manitowoc Page 5 Finance Committee Meeting Minutes November 5, 2024 Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(e) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The specific subject matter that may be considered in closed session is: 24-1983 Discussion on Manitowoc Place Development Agreement Moved by Reckelberg, seconded by Schlei, that this meeting be convened in closed session. The motion carried by the following roll call vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 7. Reconvene in Open Session Moved by Sitkiewitz, seconded by Norell, that this meeting be reconvened in open session. The motion carried by the following roll call vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 24-1983 Discussion on Manitowoc Place Development Agreement Moved by Reckelberg, seconded by Norell, to direct staff to negotiate an amendment to the original agreement for Common Council review and action. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 24-1980 Two Year Operator License (#240286) for Y. Lavora Attachments: Y. Lavora Two Year Operator License (240286) Application Moved by Norell, seconded by Reckelberg, to recommend Approval of the License pursuant to WI State Statute 111.335. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 24-1981 Two Year Operator License (#240291) for N. Zimmer Attachments: N. Zimmer Two Year Operator License (240291) Application Moved by Reckelberg, seconded by Norell, to recommend Approval of the License pursuant to WI State Statute 111.335. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 24-1982 L24-00091 Love Claim for Vehicle Damage >$5,000 City of Manitowoc Page 6 Finance Committee Meeting Minutes November 5, 2024 Moved by Schlei, seconded by Sitkiewitz, that this Claim be denied. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell 8. Adjournment Moved by Sitkiewitz, seconded by Schlei, that this meeting be adjourned. The motion carried by the following vote: Aye: 5- Brey, Reckelberg, Sitkiewitz, Schlei and Norell City of Manitowoc Page 7