Library Board

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes - Final Library Board Monday, August 24, 2020 5:00 PM Manitowoc Public Library Balkansky Community Room and via GoToMeeting 1. Call to Order The meeting was called to order by President Chris Able at 5:01 p.m. Others present: Stoeger, Davis, John, Lee, Pearson, Gadzinski, Bialek, Hansen and Mayor Nickels Present: 8- Able, Bundy-Jost, Quistorf, McVeigh, Martell, Doneff, Hansen and Hunter Absent: 3- Hazlewood, Neuenfeldt and Thennes 2. Requests to Amend None 3. Public Comment Members of the public are invited to speak at the Manitowoc Public Library Board of Trustees meeting each month on any matter related to the oversight of Manitowoc Public Library. The comments from each speaker shall be limited to five minutes in length unless extended by action of the Manitowoc Public Library Board of Trustees. Those wishing to make public comment without attending the live meeting should call 920-686-3037 and leave a message, or email a message to kstoeger@manitowoc.org by 3:00 pm the day of the meeting. 20-0852 Attachments: PUBLIC COMMENT 1 via email for 8-19 and 8-24 mtgs Please refer to the attached submission via email. 4. Approval of Minutes (action requested) 20-0849 - Regular Board Meeting - July 27, 2020 - Finance Committee Meeting - August 13, 2020 Attachments: LEGISTAR MINUTES - Regular Board Meeting 7-27-2020 LEGISTAR MINUTES - Finance Comm Mtg 8-13-2020 Moved by Quistorf, seconded by Hansen, that this Action Item be approved. The motion carried by the following vote: City of Manitowoc Page 1 Library Board Meeting Minutes - Final August 24, 2020 Aye: 8- Able, Bundy-Jost, Quistorf, McVeigh, Martell, Doneff, Hansen and Hunter 5. Financial Reports (action requested) 20-0850 - Budget Status (Fund 2810) - July 2020 - Budget Status (Fund 2813) - July 2020 - MPL Operating Budget with the City of Manitowoc for the month of August 2020 Attachments: BUDGET STATUS - July 2020 (Fund 2810) BUDGET STATUS - July 2020 (Fund 2813) MPL Check Register August 2020 Moved by Bundy-Jost, seconded by McVeigh, that this Action Item be approved. The motion carried by the following vote: Aye: 8- Able, Bundy-Jost, Quistorf, McVeigh, Martell, Doneff, Hansen and Hunter 6. Correspondence 20-0851 a. Herald Times Reporter - weekly articles from Director/Staff (July 2020) Attachments: HTR Articles - July 2020 7. Administrative Reports 20-0853 a. Director Report Manager Highlights Monthly Statistics Attachments: Dir Report - July 2020 Manager Highlights - July 2020 PUBLIC SERVICES July 2020 Monthly Report Monthly Stats July 2020 Facebook Engagement Stats - Programs July 2020 Facebook Engagement Stats - Promotions July 2020 Stoeger reported on the Manager Highlights: - Youth Associate Lynn Christiansen, created a Social Story, intended to assist individuals who experience challenges with appropriate social communication. The story is called "This is My Library", geared towards children and serves as an introduction to what they may experience on a visit to MPL. This will be published on our website for families to preview before coming to the library. - Youth Associate Betty Schwede, completely revamped the program 1,000 Books Before Kindergarten. With the entire north wall designated to City of Manitowoc Page 2 Library Board Meeting Minutes - Final August 24, 2020 highlight this fabulous opportunity, participants can put their initial and track their progress. 20-0854 b. STAFF UPDATE - Summer Read (Julia, Meredith and Carrie) Attachments: SRP Staff Update (1) 8. Committee Reports a. Finance Committee meeting - August 13, 2020 (Trustee Bundy-Jost) b. Ad Hoc COVID-19 Committee meeting - August 19, 2020 (Trustee Neuenfeldt) 9. Old Business 20-0855 a. Impact of COVID-19 on MPL Services and Staff (action requested) Attachments: MPL COVID-19 Transition Plan 8 2020 Work From Home Guidelines and Procedures 8 2020 draft High Threat Level Medium Threat Level Low Threat Level Lifted Threat Level Motion to approve the following updated documents: MPL COVID-19 Transition Plan, Work from Home Guidelines and Procedures and MPL Threat Level Actions; High, Medium, Low and Lifted. Moved by Hunter, seconded by Quistorf, that this Action Item be approved. The motion carried by the following vote: Aye: 8- Able, Bundy-Jost, Quistorf, McVeigh, Martell, Doneff, Hansen and Hunter 20-0856 b. 2021 Budget (action requested) Attachments: 2020-2021 Budget Worksheet BOARD (4) Manitowoc County - 6-18-20 debt service funds 2014-2023 Final Impact Snapshot - 2019(2) Motion to approve the 2021 Budget as presented, to be submitted to the City. Moved by Bundy-Jost, seconded by Quistorf, that this Action Item be approved. The motion carried by the following vote: Aye: 8- Able, Bundy-Jost, Quistorf, McVeigh, Martell, Doneff, Hansen and Hunter 20-0857 c. Quarter 2 Exception Report (discussion) Attachments: QTR 2 - 2020-Budget Exception Report City of Manitowoc Page 3 Library Board Meeting Minutes - Final August 24, 2020 Informational purposes only. 10. New Business 20-0858 a. Removal of secretary position from Bylaws (action requested) Attachments: BYLAWS draft 8.2020 Motion to approve the amendments to the Bylaws of MPL. Moved by Bundy-Jost, seconded by Hunter, that this Action Item be approved. The motion carried by the following vote: Aye: 8- Able, Bundy-Jost, Quistorf, McVeigh, Martell, Doneff, Hansen and Hunter 20-0859 b. Revisions to MPL Board Bylaws (action requested) Attachments: BYLAWS draft 8.2020 Memo re Library Bylaws and Ex Officio Status (2) No action taken. 20-0860 c. Reserve Fund Balance (discussion) Attachments: memo reserve fund balance 8.2020 Fund Balance Summary Summary Trial Balance AGWashburn Discussion only. 20-0861 d. Backfill Materials Page position (action requested) Attachments: memo Backfill Shelving Page 8.2020 Motion to approve to backfill two 10-hour per week page positions in the Materials Department. Moved by Hunter, seconded by Hansen, that this Action Item be approved. The motion carried by the following vote: Aye: 8- Able, Bundy-Jost, Quistorf, McVeigh, Martell, Doneff, Hansen and Hunter 11. Adjournment Motion was made by Hansen, to adjourn at 5:50 p.m. The motion carried by the following vote: Aye: 8- Able, Bundy-Jost, Quistorf, McVeigh, Martell, Doneff, Hansen and Hunter Submitted by Mary Davis, Recording Secretary City of Manitowoc Page 4