Personnel Committee

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes - Final Personnel Committee Monday, August 6, 2018 6:00 PM Council Chambers 1. Call to Order The meeting was called to order at 6:00 p.m. 2. Roll Call Jessie Lillibridge, Kathleen McDaniel, Nick Reimer, Jim Muenzenmeyer, Todd Blaser, Dan Koski, Kristin Stoeger, Jacob Gardner, Rhienna Gabriel, and Debbie Charney. Present: 5- Sitkiewitz, Czekala, Kummer, Novak and Williams 3. Public Comment None 4. Consent Agenda These items will be approved by one motion unless any Committee Member wishes to remove an item for discussion. REMOVAL OF CONSENT AGENDA ITEMS: None 18-0776 Approval of July 2, 2018 Personnel Committee Minutes. 18-0777 Review of legal fees billed out through July, 2018-Human Resources. 18-0778 Report out on Health Plan Funding. 18-0780 Report out of City Attorney's Initiatives August, 2018. 18-0779 Report out of Human Resources Initiatives August, 2018. Approval of the Consent Agenda Moved by Czekala, seconded by Williams, to accept the Consent Agenda Items and recommendations of the various committees The motion carried by the following vote: Aye: 5- Sitkiewitz, Czekala, Kummer, Novak and Williams 5. Discussion and Action Items City of Manitowoc Page 1 Personnel Committee Meeting Minutes - Final August 6, 2018 18-0772 Out of State Travel Request-Police Dept.- Incident Response to Terrorist Bombings. Chief Reimer explained the travel request to the committee. The Chief explained that this request is of very little cost but a big benefit to the department. Lieutenant Karl Puestow will be retiring and this is a necessity for succession planning purposes. Moved by Kummer, seconded by Czekala, that this out-of-state travel request be approved. The motion carried by the following vote: Aye: 5- Sitkiewitz, Czekala, Kummer, Novak and Williams 18-0812 Residency exception request from Police Officer Jacob Gardner. Jacob Gardner explained the 25 mile residency requirements for Police Officers within 18 months of hire and his request for an exception due to the difficult housing market. Moved by Czekala, seconded by Sitkiewitz, to grant a 6 mile extension to make the requirement within 31 miles away from the Public Safety Building. This motion was withdrawn. Moved by Czekala, seconded by Sitkiewitz, to withdraw the first motion and to make a motion to approve a 30 minute drive time per Google Maps from a proposed site to the Public Safety Building for Officer Gardner and to forward to Council's consent agenda. The new motion carried by the following vote: Aye: 5- Sitkiewitz, Czekala, Kummer, Novak and Williams 18-0659 Discuss relocation packages as a recruiting tool. Jessie Lillibridge explained a draft policy for a relocation package that was drafted. The committee asked for some revisions to the draft policy and to bring back to the next committee meeting. No action was taken. 18-0430 Business Relationships between Community Development Department and local businesses. Alder Rhienna Gabriel stated there was nothing new to report. Moved by Sitkiewitz, seconded by Czekala, that this Report be placed on file for Consent Agenda. The motion carried by the following vote: Aye: 5- Sitkiewitz, Czekala, Kummer, Novak and Williams 6. Convene in Closed Session Moved by Czekala, seconded by Novak, to convene in closed session at 6:52 p.m. The motion carried by the following vote: Aye: 5- Sitkiewitz, Czekala, Kummer, Novak and Williams City of Manitowoc Page 2 Personnel Committee Meeting Minutes - Final August 6, 2018 Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(e) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The specific subject matter that may be considered in closed session is: 18-0425 Manitowoc Professional Firefighters International Association of Firefighters Local 368 contract negotiations. (Closed Session portion of the Minutes has been redacted.) 18-0773 Request to enter into 2019 DPW Wage Agreement with Local 662. (Closed Session portion of the Minutes has been redacted.) Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(c) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The specific subject matter that may be considered in closed session is: 18-0774 Request for a 30-day extended unpaid leave for medical reason of a full-time transit driver. (Closed Session portion of the Minutes has been redacted.) 7. Reconvene in Open Session 18-0425 Manitowoc Professional Firefighters International Association of Firefighters Local 368 contract negotiations. No action was taken. 18-0774 Request for a 30-day extended unpaid leave for medical reason of a full-time transit driver. Moved by Czekala and seconded by Williams, to approve a 60 day extension of unpaid leave and forward to Council consent agenda. The motion carried by the following vote: 18-0773 Request to enter into 2019 DPW Wage Agreement with Local 662. No Discussion. Moved by Czekala, seconded by Novak, to revise the proposed agreement to indicate that these employees will be offered a 0% base wage increase in 2019, and follow the pay scale set forth in the Employee Policy Manual and forward the agreement to Council for approval of the revised document. The motion carried by the following vote: City of Manitowoc Page 3 Personnel Committee Meeting Minutes - Final August 6, 2018 Aye: 5- Sitkiewitz, Czekala, Kummer, Novak and Williams 18-0817 Discussion on September, 2018 Personnel Committee meeting date. The meeting for the month of September, 2018 will be held on Thursday, September 6, 2018. 8. Adjournment A motion was made by Williams, seconded by Novak, to adjourn at 7:38 p.m. The motion carried by the following vote: Aye: 5- Sitkiewitz, Czekala, Kummer, Novak and Williams Submitted by Jessie Lillibridge, Human Resources Director. City of Manitowoc Page 4