Personnel Committee

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes - Final Personnel Committee Monday, May 6, 2019 6:00 PM Council Chambers 1. Call to Order The meeting was called to order at 6:01 p.m. 2. Roll Call Jessie Lillibridge, Kathleen McDaniel, Amy Eisenschink, Jeremiah Novak, Todd Blaser, April Kroner, Dan Koski and Debbie Charney. Present: 4- Czekala, Sitkiewitz, Kummer and Williams Absent: 1- Jacobs 3. Public Comment None 4. Consent Agenda These items will be approved by one motion unless any Committee Member wishes to remove an item for discussion. REMOVAL OF CONSENT AGENDA ITEMS: None 19-0490 Approval of April 1, 2019 Personnel Committee Minutes 19-0491 Review of legal fees billed out through April, 2019-Human Resources 19-0492 Report out on Health Plan Funding 19-0493 Report out of Human Resources Initiatives May, 2019 19-0494 Report out of City Attorney's Initiatives May, 2019 APPROVAL OF CONSENT AGENDA Moved by Sitkiewitz, seconded by Williams, to accept the Consent Agenda Items and recommendations of the various committees The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Kummer and Williams 5. Discussion and Action Items City of Manitowoc Page 1 Personnel Committee Meeting Minutes - Final May 6, 2019 19-0499 Request to Hire a Paid Intern from June-August, 2019 for Community Development-20 hrs/week April Kroner, Community Development Director, explained the need for an Intern for the summer. Alder Kummer questioned how they will be able to find someone with the specific qualifications for $12./ hr.? Kroner stated that the candidate has the education from schooling. Alder Sitkiewitz stated that they had this role last year as well. Moved by Sitkiewitz, seconded by Williams, that this request to hire a paid Intern from June-August, 2019 for Community Development-20 hrs/week be accepted and referred to Council. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Kummer and Williams 19-0390 Request to temporarily hire 52 firefighters (instead of 51 as authorized per resolution) to accommodate training of new candidates prior to upcoming retirement. Fire Chief, Todd Blaser explained the request to temporarily have an extra firefighter. Fifty one is the number authorized per resolution but a firefighter resigned in March and another will retire May 29th. Blaser would like to do recruit class with two new employees rather than having to do it two separate times. Moved by Sitkiewitz, seconded by Kummer, that this Request be placed on file. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Kummer and Williams 19-0389 Discussion and possible action on backfill and training overlap of the Fire & Rescue Administrative Assistant position. Fire Chief Blaser explained that the current Administrative Assistant is retiring and the candidate hired for this position woudl benefit greatly from a one month overlap for job shadowing. Moved by Williams, seconded by Kummer, that this request to backfill and train with a one month overlap of the Fire & Rescue Administrative Assistant position be accepted and referred to Council. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Kummer and Williams 19-0495 Internal Key Control Policy HR Director Jessie Lillibridge explained to the committee the issues that have presented themselves with metal keys being issued to new employees and not receiving them back upon termination. There is a high cost involved with Building and Grounds needing to re-key and re-pin the doors when this happens. Lillibridge stated that City Attorney has reviewed and approved the policy. A Rapid Improvement Event was held to address this problem. With the new policy, the employee will have to sign a form to have there keys issued to them and the Department Head will be City of Manitowoc Page 2 Personnel Committee Meeting Minutes - Final May 6, 2019 responsible to assign them and ensure they are returned. Alder Czekala stated that he is surprised that there is not already something in place. Moved by Sitkiewitz, seconded by Williams, to approve adopting an internal key control policy and refer to council. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Kummer and Williams 19-0340 Lakeland University Corporate Partnership Agreement There was no discussion. Moved by Sitkiewitz, seconded by Kummer, that this Request with Lakeland University for a Corporate Partnership Agreement be approved and referred to council. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Kummer and Williams 19-0488 Silver Lake College-Corporate Partnership Agreement There was no discussion. Moved by Kummer, seconded by Sitkiewitz, that this request with Silver Lake College for a Corporate Partnership Agreement be approved and referred to council. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Kummer and Williams 19-0498 Out of State Travel Request-City Attorney-International Municipal Lawyers Association Annual Conference-Atlanta, GA There was no discussion. Moved by Kummer, seconded by Williams, that this out of state travel request to the City Attorney-International Municipal Lawyers Association Annual Conference be accepted and placed on file. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Kummer and Williams 19-0489 Request for Resolution to Hire Seasonal Employees Related to Elected Officials, Department Heads, or Supervisory Personnel Alder Sitkiewitz asked HR Director Lillibridge if positions had been posted. Lillibridge explained that they had been posted. No other discussion was held. Moved by Sitkiewitz, seconded by Kummer, that this request to hire seasonal employees related to elected officials, department heads, or supervisory personnel be approved and referred to council. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Kummer and Williams 18-1228 Pay for Performance and Sustainability of Compensation Plan HR Director Lillibridge explained that there was nothing more to add to this agenda item. Alder Novak asks if we have any updates at all and Sitkiewitz City of Manitowoc Page 3 Personnel Committee Meeting Minutes - Final May 6, 2019 explained that there has been discussions with some Department Heads on the parameters for the implementation and they are hoping to bring ideas to the July Personnel Committee meeting on how to move forward. 6. Convene in Closed Session Moved by Kummer, seconded by Sitkiewitz, that this be convene in closed session at 6:18 p.m. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Kummer and Williams Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(c) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The specific subject matter that may be considered in closed session is: 19-0497 Request to Fill a Temporary Summer Recreation Supervisor at a Recommended Rate of $18.00/hr (Closed Session portion of the Minutes has been redacted.) 7. Reconvene in Open Session Moved by Kummer, seconded by Williams, that this be reconvene in open session at 6:33 p.m. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Kummer and Williams 19-0497 Request to Fill a Temporary Summer Recreation Supervisor at a Recommended Rate of $18.00/hr Alder Kummer asked what the duration of the temporary Summer Recreation Supervisor would be. Lillibridge explained that it would be through the end of August and that Dan Koski and the Mayor are in discussions to get a timeline for filling the position and how the structure of the position and department will look. Moved by Williams, seconded by Czekala, that the request to fill a temporary Summer Recreation Supervisor at a recommended rate of $18.00/hr be approved and referred to council. The motion carried by the following vote: Aye: 3- Czekala, Kummer and Williams Nay: 1- Sitkiewitz 8. Adjournment Moved by Kummer, seconded by Sitkiewitz, to adjourn at 6:36 p.m. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Kummer and Williams City of Manitowoc Page 4 Personnel Committee Meeting Minutes - Final May 6, 2019 Submitted by Jessie Lillibridge, Human Resources Director City of Manitowoc Page 5