Personnel Committee

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes - Final Personnel Committee Monday, April 5, 2021 5:30 PM Council Chambers. Meeting also available via Remote Conferencing-Zoom 1. Call to Order The meeting was called to order at 5:30 p.m. 2. Roll Call Jessie Lillibridge, Kathleen McDaniel, Todd Blaser, Tina Shallow, Nick Reimer, and Debbie Charney Present: 5 - Czekala, Sitkiewitz, Hansen, Schlei and Bailey 3. Public Comment None 4. Consent Agenda These items will be approved by one motion unless any Committee Member wishes to remove an item for discussion. REMOVAL OF CONSENT AGENDA ITEMS: None 21-0270 Approval of March 1, 2021 Personnel Committee Minutes 21-0269 Review of Legal Fees Billed out Through March, 2021-Human Resources 21-0268 Report out on Health Plan Funding 21-0267 Report out of Human Resources Initiatives April, 2021 21-0266 Report out of City Attorney's Initiatives April, 2021 Approval of the Consent Agenda Moved by Sitkiewitz, seconded by Hansen, to accept the Consent Agenda Items and recommendations of the various committees The motion carried by the following vote: Aye: 5- Czekala, Sitkiewitz, Hansen, Schlei and Bailey 5. Discussion and Action Items City of Manitowoc Page 1 Personnel Committee Meeting Minutes - Final April 5, 2021 21-0265 Request to Revise PD Clerk Typist Job Description and Reclassify and Rename Position to PD Administrative Clerk Human Resources Director Jessie Lillibridge explained to the committee that she has worked with both Tina Shallow, PD Office Manager, and Nick Reimer, Police Chief on updating job description for this job and getting a JDQ completed and working with Carlson Dettmann to get it priced on our compensation plan. Both Shallow and Reimer were in attendance to explain that the tasks of the job have varied over the years and there was a need to update the job and get it reclassified. Moved by Sitkiewitz, seconded by Hansen, that this request to revise PD Clerk Typist job description and reclassify and rename the position to PD Administrative Clerk be approved and referred to council. The motion carried by the following vote: Aye: 5- Czekala, Sitkiewitz, Hansen, Schlei and Bailey 21-0263 Discussion and Request to Approve Revised Backfill/Recruitment Process Human Resources Director Jessie Lillibridge explained to the committee that the current backfilling of budgeted positions is determined by four separate Resolutions. This makes the backfilling process difficult for managers, administrative staff and Human Resources since there is confusion on the process each time a position needs to be backfilled. Lillibridge would like to see the process streamlined to make it simpler to follow. There was some discussion by the committee about reviewing job descriptions before approving a backfill and Lillibridge explained that job descriptions are being reviewed annually during performance reviews and all major changes would still be going to committee for approval. Moved by Hansen, seconded by Schlei, to approve the revised backfill/recuritment process as proposed by HR and refer to council. The motion carried by the following vote: Aye: 4- Czekala, Hansen, Schlei and Bailey Nay: 1- Sitkiewitz 21-0264 Request to Enter Into Agreement with Concordia University Human Resources Director explained to the committee that this agreement is similar with one we currently have in place with Lakeland University and had with the former Holy Family College. These agreements provide our employees and in some cases their family members as well a discount on tuition. Moved by Schlei, seconded by Hansen, to approve the request to enter into an agreement with Concordia University and refer to council. The motion carried by the following vote: Aye: 5- Czekala, Sitkiewitz, Hansen, Schlei and Bailey City of Manitowoc Page 2 Personnel Committee Meeting Minutes - Final April 5, 2021 6. Convene in Closed Session Closed Session was not held due to a lack of updates on the agenda items. Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(e) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The specific subject matter that may be considered in closed session is: 21-0262 Fire Contract Negotiations-2022-2024 Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(g) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. The specific subject matter that may be considered in closed session is: 20-1077 Audit Results from Central States 7. Reconvene in Open Session 21-0262 Fire Contract Negotiations-2022-2024 There was no discussion on this item 20-1077 Audit Results from Central States City Attorney Kathleen McDaniel explained that there was a confidential attachment to the agenda item for the committee which basically states that the City still owes money to the Union. McDaniel plans to continue to move forward. 8. Adjournment Moved by Schlei, seconded by Hansen, that this meeting be adjourned at 5:53 p.m.. The motion carried by the following vote: Aye: 5- Czekala, Sitkiewitz, Hansen, Schlei and Bailey Submitted by Debbie Charney, Human Resources Generalist City of Manitowoc Page 3