City Council Regular Meeting

Dr. Larry Wallace Jr., Mayor Dr. Christopher Harvey, Mayor Pro Tem, Place 3 Emily Hill, Place 1 Anne Weir, Place 2 Sonia Wallace, Place 4 Deja Hill, Place 5 Gene Kruppa, Place 6 City Council Regular Meeting Wednesday, March 17, 2021 at 7:00 PM Manor City Hall, Council Chambers, 105 E. Eggleston St. AGENDA Via Telephone/Video Conference (Zoom Meeting) This meeting will be live streamed on Manor Facebook Live You can access the meeting at https://www.facebook.com/cityofmanor/ Pursuant to Governor Greg Abbott's temporary suspension of various provisions of the Texas Open Meetings Act to allow for telephonic or videoconference meetings of governmental bodies that are accessible to the public in an effort to reduce in person meetings that assemble large groups of people the City Council meeting scheduled for Wednesday, March 17 th, will only be open to the public via remote access. Instructions for Public Speaking:  Members of the public that wish to speak during public comments, public hearing or an agenda item will need to register in advance by visiting www.cityofmanor.org where a registration link will be posted on the calendar entry for each public meeting. You will register by filling in the speaker card available for that specific meeting and submitting it to publiccomments@cityofmanor.org. Once registered, instructions will be emailed to you on how to join the videoconference by calling in. Your Speaker Card must be received two (2) hours prior to scheduled meeting. Upon receiving instructions to join zoom meeting the following rules will apply:  All speakers must address their comments to the Mayor rather than to individual Council Members or city staff. Speakers should speak clearly into their device and state their name and address prior to beginning their remarks. Speakers will be allowed three (3) minutes for testimony. Speakers making personal, impertinent, profane or slanderous remarks may be removed from the meeting. Manor City Council Regular Meeting Agenda 3/17/2021 - Page 1 CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT PLEDGE OF ALLEGIANCE PROCLAMATIONS A. Declaring the Month of March 2021, as “Women’s History Month” B. Declaring the Month of March 2021, as “National Colorectal Cancer Awareness Month” C. Declaring the Month of March 2021, as “Youth Art Month” D. Declaring March 25, 2021, as “National Medal of Honor Day” PUBLIC COMMENTS Comments will be taken from the audience participating in zoom meeting on non-agenda related topics for a length of time, not to exceed three (3) minutes per person. Comments on specific agenda items must be made when the item comes before the Council. To address the City Council, please register and submit the speaker card following the instructions for public speaking above. No Action May be Taken by the City Council During Public Comments. PUBLIC HEARINGS 1. Public Hearing: Conduct a public hearing on a Concept Plan for the Manor Wolf Subdivision, one hundred twenty-five (125) lots and being 50.34 acres, more or less, and being located near the intersection of N. FM 973 and Johnson Road, Manor, TX. Applicant: BGE, Inc. Owner: Geraldine & Edward Wolf Submitted by: Assistant Development Services Director Scott Dunlop CONSENT AGENDA All of the following items on the Consent Agenda are considered to be self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless requested by the Mayor or a Council Member; in which event, the item will be removed from the consent agenda and considered separately. 2. Consideration, discussion, and possible action to approve the City Council Minutes of the March 3, 2021, City Council Regular Meeting. Submitted by: Lluvia T. Almaraz, City Secretary 3. Consideration, discussion, and possible action on the acceptance of the February 2021 Departmental Reports. Submitted by: Thomas Bolt, City Manager • Police – Ryan Phipps, Chief of Police • Development Services – Scott Dunlop, Asst. Dev. Services Director • Community Development – Debbie Charbonneau, Heritage and Tourism Manager • Municipal Court – Sarah Friberg, Court Clerk • Public Works – Michael Tuley, Director of Public Works • Finance – Lydia Collins, Director of Finance Manor City Council Regular Meeting Agenda 3/17/2021 - Page 2 REGULAR AGENDA 4. Consideration, discussion, and possible action on a Concept Plan for the Manor Wolf Subdivision, one hundred twenty-five (125) lots and being 50.34 acres, more or less, and being located near the intersection of N. FM 973 and Johnson Road, Manor, TX. Applicant: BGE, Inc. Owner: Geraldine & Edward Wolf Submitted by: Assistant Development Services Director Scott Dunlop 5. Consideration, discussion, and possible action on a resolution approving and authorizing the Manor Heights Public Improvement District Reimbursement Agreement (Improvement Area#1 and Improvement Area #2). Submitted by: Thomas Bolt, City Manager 6. Consideration, discussion, and possible action on a Statement of Work for George Butler Associates, Inc. for the Manor Pavement Management Program. Submitted by: Frank T. Phelan, City Engineer 7. Consideration, discussion, and possible action on an ordinance amending the Code of Ordinances to formally create the Budget Committee. Submitted by: Lydia Collins, Director of Finance EXECUTIVE SESSION The City Council will now Convene into executive session pursuant to the provisions of Chapter 551 Texas Government Code, in accordance with the authority contained in: - Section 551.071, Texas Government Code, and Section 1.05, Texas Disciplinary Rules of Professional Conduct to consult with legal counsel to discuss the ShadowGlen development agreement; and - Section 551.074 Personnel Matters – Discussion of City Manager’s Employment OPEN SESSION The City Council will now reconvene into Open Session pursuant to the provisions of Chapter 551 Texas Government Code and take action, if any, on item(s) discussed during Closed Executive Session. 8. Postponed Item: Consideration, discussion, and possible action on an amendment to the City Manager’s Contract. Submitted by: Tracey Vasquez, HR Manager ADJOURNMENT In addition to any executive session already listed above, the City Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Section §551.071 (Consultation with Attorney), §551.072 (Deliberations regarding Real Property), §551.073 (Deliberations regarding Gifts and Donations), §551.074 (Personnel Matters), §551.076 (Deliberations regarding Security Devices) and §551.087 (Deliberations regarding Economic Development Negotiations). Manor City Council Regular Meeting Agenda 3/17/2021 - Page 3  CONFLICT OF INTEREST In accordance with Section 12.04 (Conflict of Interest) of the City Charter, “No elected or appointed officer or employee of the city shall participate in the deliberation or decision on any issue, subject or matter before the council or any board or commission, if the officer or employee has a personal financial or property interest, direct or indirect, in the issue, subject or matter that is different from that of the public at large. An interest arising from job duties, compensation or benefits payable by the city shall not constitute a personal financial interest.” Further, in accordance with Chapter 171, Texas Local Government Code (Chapter 171), no City Council member and no City officer may vote or participate in discussion of a matter involving a business entity or real property in which the City Council member or City officer has a substantial interest (as defined by Chapter 171) and action on the matter will have a special economic effect on the business entity or real property that is distinguishable from the effect on the general public. An affidavit disclosing the conflict of interest must be filled out and filed with the City Secretary before the matter is discussed. POSTING CERTIFICATION I, the undersigned authority do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Manor, Texas, a place convenient and readily accessible to the general public at all times and said Notice was posted on the following date and time: Friday, March 12, 2021, by 5:00 PM and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. /s/ Lluvia T. Almaraz, TRMC City Secretary for the City of Manor, Texas NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The City of Manor is committed to compliance with the Americans with Disabilities Act. Manor City Hall and the Council Chambers are wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary at 512.272.5555 or e-mail lalmaraz@cityofmanor.org . Manor City Council Regular Meeting Agenda 3/17/2021 - Page 4