Mansfield Park Facilities Development Corporation

1200 E. Broad St. CITY OF MANSFIELD Mansfield, TX 76063 mansfieldtexas.gov Meeting Minutes Mansfield Park Facilities Development Corporation Thursday, January 20, 2022 6:00 PM City Hall Council Chambers 1. CALL TO ORDER Wendy Collini, President, called the Regular Meeting to order at 6:00 p.m. Distinguished guests Mayor Michael Evans and City Council Members Julie Short, and Michael Leyman presented the board with True NORTH challenge coins in appreciation of the board's commitment and unwavering support of City Council and the City of Mansfield. Absent 1 - Lindsay Cadenhead Present 5 - Wendy Collini;Bob Kowalski;Chris Osburn;Scot Bowman and Raul Najera 2. RECESS INTO EXECUTIVE SESSION Wendy Collini, recessed into Executive Session at 6:04 p.m. A. Pending or Contemplated Litigation or to Seek the Advice of the City Attorney Pursuant to Section 551.071 1. Seek Advice of City Attorney Regarding Pending Litigation - Cause no. 348-270155-14 2. Seek Advice of City Attorney Regarding Fall 2022 Athletic Field Applications B. Discussion Regarding Possible Purchase, Exchange, Lease or Value of Real Property Pursuant to Section 551.072 1. Possible Linear Park Expansion 2. Future Park Use 3. RECONVENE INTO REGULAR SESSION Wendy Collini, reconvened into Regular Session at 7:02 p.m. 4. TAKE ANY ACTION NECESSARY PURSUANT TO EXECUTIVE SESSION None. CITY OF MANSFIELD Page 1 Mansfield Park Facilities Meeting Minutes January 20, 2022 Development Corporation 5. APPROVAL OF MINUTES 21-4469 Approval of Regular Meeting Minutes - October 21, 2021 A motion was made by Scot Bowman, seconded by Jordan Adams, that this matter be Approved. The motion CARRIED by the following vote: Aye: 7- Wendy Collini; Bob Kowalski; Neal Shaw; Chris Osburn; Scot Bowman; Jordan Adams and Raul Najera Nay: 0 Absent: 1- Lindsay Cadenhead Abstain: 0 21-4470 Approval of Joint Work Session Between City Council, and Mansfield Economic Development Corporation, Mansfield Park Facilities Corporation, and Planning and Zoning Commission Minutes A motion was made by Bob Kowalski, seconded by Scot Bowman, that this matter be Approved . The motion CARRIED by the following vote: Aye: 7- Wendy Collini; Bob Kowalski; Neal Shaw; Chris Osburn; Scot Bowman; Jordan Adams and Raul Najera Nay: 0 Absent: 1- Lindsay Cadenhead Abstain: 0 6. CASH FLOW STATEMENT 21-4471 Cash Flow Statement - December 31, 2021 Cash Flow was distributed to board members at the meeting with revised numbers (copy on file in the Community Services Director's Office). A month-to-month sales tax comparison through December was reviewed. For the month of January, sales tax is up 23.74% for the month over last year and up 19.21% for the year. Matt informed the board that revenue is above projections for the year. An update on public-private partnerships was also provided to the board. An update on capital and bond program projects was also provided for the board. Operating expenditures will be updated to reflect new benefit rates as of January 2022. Updated operating expenditure projections will be available at the next meeting. 7. DEPARTMENT UPDATES PARKS SUPERINTENDENT'S REPORT ON LISTED ITEMS (TOBY FOJTIK) 16-2067 Monthly Update on Daily Maintenance of Current Park Facilities CITY OF MANSFIELD Page 2 Mansfield Park Facilities Meeting Minutes January 20, 2022 Development Corporation Sports Complex: Due to having several significant freezes, most of the plant material has gone dormant. Staff has continued with regular maintenance at the Skinner Complex performing tasks such as electrical repairs at the baseball and soccer buildings and repairing water fountains. The newly paved main road has been striped and parking lot striping is scheduled for the week of 1/17. In addition, the parking lots at Hardy Allmon and Phillip Thompson have been striped. Also worth mentioning, we hosted a very large flag football tournament with teams from around the United States. Chandler: The expansion joint between the concrete and playground was filled. Rocks that had been pulled and thrown into the creek have been removed. The creek was also power washed to remove algae and will be power washed again. The well was also cleaned out and treated with bleach and the tennis courts have been resurfaced. Rose/Town/Pond Branch: Staff was informed of several lights being out in Rose Park. These lights were found to be under warranty and have been ordered. Several small repairs were made to water fountains, restrooms, and fitness machines. At Town Park, the landscape bed plants have been removed and will be replaced this spring. Some playground parts have also been replaced. At Pond Branch, staff hired a contractor to clean out the silt, debris and trees that were choking up the creek along the trail near C&S convenience store. This clearing should help with future flooding issues and trail closures. Oliver Nature Park: Staff noticed an increase in vandalism in several parks during the holidays. The picnic tables at Oliver Nature Park that were covered in graffiti were sanded down to eliminate markings. An additional rocky ford sign was installed near the new section of trail along the creek where fossilized rocks are visible in the creek. Additional boards were replaced with cedar at the tree overlook, boardwalk, and rocky ford. In addition, three sections of split rail fence that were broken were replaced at the front of the park. Overall: The administrative staff has formed a committee including several members from park operations to develop a park signage master plan. This will eventually help the signage in the parks and along the trails have a more professional and uniform look. Staff is also working to develop a Standard Operating Procedures Manual for Park Operations. Finally, staff has had to shut down restrooms and water fountains a few times now due to freezing temperatures. They will be closed for the next few nights. RECREATION SUPERINTENDENT'S REPORT ON LISTED ITEMS (ANDREW BINZ) 16-2068 Monthly Update on Current Programs & Services 1. Athletics: • All Sports Association Meeting was held on Wednesday, January 12th. • MYBA, MGSA, and MSA take over the fields starting on February 1st for their Spring 2022 seasons. • Fall 2022 Field Use Applications were due on January 1, 2022. We received applications from MYBA, MGSA, MSA and MPWF. 2. Programs and Events: • MAC - Programs CITY OF MANSFIELD Page 3 Mansfield Park Facilities Meeting Minutes January 20, 2022 Development Corporation 1. Kids Zone over Winter Break: # of Participants 122 - Rentals 1. Picking up; close to pre-COVID • Seniors - Programs 1. Open Monday – Friday 2. Lunch served on Tuesday, Thursday and Friday (25 people/day) - Upcoming Events: 1. Western Day – Friday, January 28th a. Chili Lunch b. Country Band c. Cowboy Poetry by Buz Wilson • Oliver Nature Park: - Staff 1. Gwendolyn Eishen – Nature Education Specialist - Programs 1. Stargazing with Astronomers – Saturday, January 29th a. 6:00 – 7:30 pm at ONP b. Free 3. General: • Spring 2022 Rec Guide is out • 5K/10K on Walnut Creek Linear Trail on Saturday • Small soccer tournament at Sports Complex on Saturday MARKETING & COMMUNICATIONS UPDATE (ANN BECK) 21-3932 Marketing & Communications Update Ann Beck, Marketing and Communications Manager, provided the board with an update on current project, programs, and events. Internal campaigns as well as social media metrics were also presented . An update of the Mansfield Parks Project non- profit group was also provided. A copy of the report was provided to the board. DIRECTOR'S REPORT ON LISTED ITEMS (MATT YOUNG) 16-2066 Monthly Calendar Updates on City Council Agenda Items, City Meetings & Activities Matt Young, Community Services Director, provided the board with an update on recent and upcoming City Council items and city events including a discussion of the bond program recommendations at their December 13th council meeting. Matt also shared the proposed May 2022 bond projects presentation from the January 18th City Council work session. Matt informed the board that at the City Council meeting on January 24th, he will be presenting the TPWD trail grant resolution as well as the Standards of Care for the Kids Zone program. Matt also provided an update on the Assistant Director position. A naming request by Council member Michael Leyman was presented to the board for the naming of the Parks Administration Pond in honor of former State Representative Toby Goodman. Wendy Collini, President, established a naming sub-committee composed of Jordan Adams, Scot Bowman, and Bob Kowalski to review the request and make a final recommendation to the Board. CITY OF MANSFIELD Page 4 Mansfield Park Facilities Meeting Minutes January 20, 2022 Development Corporation 8. CITIZENS COMMENTS None. 9. OLD BUSINESS 19-3011 Update; Walnut Creek Linear Park Trail System Chris Ray, Park Planner, informed the board that construction of section 3A was completed at the end of November. Staff is currently working with Kimley-Horn and Associates Inc. to prepare their design proposal for trail section 3B (Cannon Road to Elmer Oliver Nature Park). Design is anticipated to take six months once awarded. The pathway will utilize and improve existing routes and structures already in place and that were identified within the analysis created in October 2021. 21-3933 Update; McClendon Park Improvements Chris Ray, Park Planner, informed the board that the construction documents are 95% complete and ready for bidding within the current budget. The Fain Group has prepared the opinion of cost based upon the phased improvements for the Guaranteed Maximum Price (GMP) in the CMAR contract. The GMP contract will be placed on the February MPFDC and City Council agendas for award. 21-4292 Update; Gertie Barrett Park James Fish, Sr. Park Planner, informed the board that the site master plan has been finalized with phased improvements identified to be within the current budget. The Fain Group has prepared the opinion of cost based upon the phased improvements for the Guaranteed Maximum Price (GMP) in the CMAR contract. The GMP contract will be placed on the February MPFDC and City Council agendas for award. 21-4034 Update; Recreation Center and Library Feasibility Study Matt Young, Community Services Director, provided an update on phase two of the project that was presented to the City Council at their December 13th meeting. The consultant is creating three additional renderings of the facility’s interior spaces. The final report with facility renderings will be completed by the end of the month. 10. NEW BUSINESS 22-4474 Resolution - A Resolution to Consider Executing a Consultant Agreement with Kimley-Horn and Associates, Inc. in the amount of $247,000 for Professional Services Related to the Design for Phase 3B of the Walnut Creek Linear Park Trail System A motion was made by Neal Shaw, seconded by Scot Bowman, that this matter be Approved . The motion CARRIED by the following vote: Aye: 7- Wendy Collini; Bob Kowalski; Neal Shaw; Chris Osburn; Scot Bowman; Jordan Adams and Raul Najera CITY OF MANSFIELD Page 5 Mansfield Park Facilities Meeting Minutes January 20, 2022 Development Corporation Nay: 0 Absent: 1- Lindsay Cadenhead Abstain: 0 22-4476 Resolution - A Resolution to Consider Support for a Grant Application to the Texas Parks and Wildlife Department for Matching Fun Assistance for Development of a Trail Connecting McClendon Park West and McClendon Park East A motion was made by Bob Kowalski, seconded by Jordan Adams, that this matter be Approved . The motion CARRIED by the following vote: Aye: 7- Wendy Collini; Bob Kowalski; Neal Shaw; Chris Osburn; Scot Bowman; Jordan Adams and Raul Najera Nay: 0 Absent: 1- Lindsay Cadenhead Abstain: 0 21-4468 Discuss and Consider a Proposed Change to the MPFDC Board Meeting Dates for February and March 2022 The board agreed to reschedule the February Regular Meeting to Wednesday, February 23rd at 6:00 p.m. The Regular Meeting in March will remain unchanged on March 17th. A motion was made that this matter be Approved . The motion CARRIED by the following vote: Aye: 7- Wendy Collini; Bob Kowalski; Neal Shaw; Chris Osburn; Scot Bowman; Jordan Adams and Raul Najera Nay: 0 Absent: 1- Lindsay Cadenhead Abstain: 0 CITY OF MANSFIELD Page 6 Mansfield Park Facilities Meeting Minutes January 20, 2022 Development Corporation 11. BOARD COMMENTS The board praised staff for the excellent effort on Bond Committee presentations. The board truly appreciates the hard work staff consistently delivers. 12. INFORMATIONAL ITEMS None. 13. ADJOURNMENT Wendy Collini, President, adjourned the Regular Meeting at 9:41 p.m. _________________________________ Wendy Collini, President ATTEST: _________________________________ Lisandra Keller, Administrative Assistant II Parks and Recreation CITY OF MANSFIELD Page 7