City Council

MANTORVILLE CITY COUNCIL MEETING MINUTES MONDAY, APRIL 11, 2016 6:30 PM 1. Call to Order – Mayor Bradford called the meeting to order at 6:30 pm. Members Present: Chuck Bradford, Henry Blair, Sherry Roth, Don Hofstad and Will Lambert Others Present: Scott & Koreen Seim, Gretta Becay, Scott Larsen, City Engineer Tim Hruska, Deputy Scott Prins and Cami Reber. 2. Pledge of Allegiance - Done 3. Additions/Deletions to Agenda - None 4. Consent Agenda – Motion made by Member Hofstad, second by Member Roth to approve the consent agenda as follows: a) City Council Meeting Minute’s March 28, 2016 b) Warrant List c) EDA Meeting Minutes March 2016 d) Park Board Meeting Minutes February 2016 e) March Sheriff’s Department Call Report f) Notice of SEMLM Meeting April 27, 2016 g) Notice from Mediacom h) Dodge County Notice of Zoning Amendment i) Dodge County Board of Commissioners Meeting Agenda j) Memo – Reappointment of Karl Huppler to EDA Motion passed unanimously. 5. Public Concerns - None 6. Public Hearing - None 7. Old Business/New Business a) Scott and Koreen Seim – Mantorville Saloon Events Request Scott and Koreen Seim approached the Council with a list of events for the Spring/Summer/Fall.  April 30th – Bean Bag Event, allow fencing of the parking lot from 11am – dark. No sales of alcohol will take place outside of the building but allow consumption within the fenced area.  May 21 – Marine Motorcycle Benefit – Fence off parking lot in early morning for signup. No sales of alcohol will take place outside of the building but allow consumption within fenced area. As it gets closer, she will give Cami an update on potential number of people.  June 25 – Stage Coach Days - fence and tent up, DJ/Band for Saturday evening. They are requesting to serve outside also.  July 30 – Gary Gilbertson Benefit – fence in parking lot, tent up for the silent auction outside, beer cart only outside until 10 pm.  August – Outlaw Run – not definite but will want to fence off parking lot for the time they are here. The Saloon will only be a stopping point.  Marigold Days – fence off parking lot, tent up, and DJ. The same as in years past. Motion made by Member Hofstad, second by Member Roth to approve the April 30th Bean Bag Event event (11 am – 7 pm) and the May 21 Marine Motorcycle Benefit (early morning fence up through the night to keep them contained). As the other events get closer, Koreen can let Cami know and she will bring it back to Council.  b) RFP City Insurance Agent The Mayor summarized the RFP process and where we are at. The City received 3 RFP’s for services. Lynn Boynton, Insurance brokers proposed a 7% commission on Property Insurance and 2% on Work Comp. Stevenson Insurance proposed a 3.5% Commission for the 1st year, 2.5% 2nd year and 3.5% 3rd year. Joe Waugh proposed a $450 flat fee. Motion made by Member Roth, second by Member Lambert to accept the flat fee proposal of $450 by Joe Waugh. Motion passed unanimously. c) WW Project Final Plans – Tim Hruska – WHKS Tim discussed the status and gave a brief update on the WW plans. Mantorville’s plans, as well as Kasson’s are at the PCA and they are waiting for PCA comments. He briefly discussed and updated Council on the Point Source Implementation grant, the project and the pipe route. They are working on the easements and permits that are needed for the project. d) Grading Plan Review, Davidson Developments – Tim Hruska - WHKS Tim updated the Council on the West Lot grading plan for Davidson’s Development. All of the comments have been addressed. There is still DNR review and approval to go through. The DNR previously approved the variance request and noted that the project met zoning code, however now they have to approve the actual fill in the flood plain. Motion made by Member lambert, second by Hofstad to approve the grading plan submitted pending DNR approval of the fill. Motion passed unanimously. 8. TBD a) Public Works Report – Scott reported on the following items; sludge hauling will begin this week, things going well at WWTP, tree removal needs and discussion on the deterioration of the cliff on the south side of the river/dam. Scott will bring the tree removal quote to the next meeting for approval. b) City Clerk Report – Cami updated Council on upcoming meeting dates and the rain garden presentation she attended. c) Consultant Report – City Engineer Tim Hruska noted that they are currently working on the 5th Street East project plans. d) Committee Report  Chamber – Member Hofstad noted the change in their meeting dates to Wednesday, at 8:00 am; he noted upcoming events.  Fire Department – Member Hofstad reported on the trainings and working on grants for new turn out gear.  Relief – Member Hofstad reported that the Relief Board met with the investors and there are 3 fireman who could potentially ask for their retirement packages. They also talked about Marigold days. e) Council Member Report  Member Hofstad - thanked everyone for the outpouring of support when his mother passed away.  Member Roth – read an article about the Brewery becoming functional again and hopes it does happen. f) Mayor Report - none 9. Executive Session - none 10. Adjourn – Motion made by Member Hofstad, second by Member Blair to adjourn the meeting at 7:22 pm. Motion passed unanimously.