City Council

MANTORVILLE CITY COUNCIL MEETING MINUTES MONDAY, DECEMBER 12, 2016 6:30 PM 1. Call to Order – Mayor Bradford called the meeting to order at 6:30 pm. Members Present: Chuck Bradford, Henry Blair, Will Lambert, Sherry Roth and Don Hofstad. Others Present: Gretta Becay, Dan Trapp, Joe Adams, Patti Chilson, Scott Larsen and Cami Reber. 2. Pledge of Allegiance - Done 3. Additions/Deletions to Agenda – Cami handed out an updated rental renewal license list. 4. Consent Agenda Cami requested that the Council clarify item 8b under the December 5, 2016 meeting minutes on the consent agenda. It was unclear if the Council wanted to go with a consensus or go with a vote for that item. Member Roth noted that she had asked for a vote. Cami gave an update noting that the owner was planning to bring in fill yet this year, which would require the building permit be kept active. The Mayor asked for additional comments from Council. Member Hofstad, in his experience as a contractor, doesn’t feel it is in the City’s best interest at this time to reimburse the connection fees especially when the applicant would be just paying it again in the spring. Member Blair said that if the plan is to continue to work on it, then we should follow the way we do it for everything else. Member Lambert said that if we refund the money, do we have to cancel out the building permit? If the City is going to be doing the inspection, then we just wouldn’t do the inspection until the fee is paid. The Mayor doesn’t have a strong feeling either way but is looking for some justification to point to, this is not what we normally do. Member Roth asked what precedence we want to set for the future. It’s an expectation to continue the level of commitment for the project, he shouldn’t seek an exception for himself and the project is in essence started already; it’s not appropriate. The Mayor asked for a yes vote to agree to reimburse the connection fee on the project. All those in favor – none. All those opposed – Mayor Bradford, and Members Blair, Lambert, Hofstad and Roth. Motion made by Member Lambert, second by Member Hofstad to approve the consent agenda as follows: a) City Council Meeting Minute’s December 5, 2016 b) Warrant List December 12, 2016 c) Dodge County Commissioners Meeting Agenda December 12, 2016 d) November 2016 Sheriffs Call Report for Mantorville Motion passed unanimously. 5. Public Concerns – Dan Trapp, Zumbro Ridge Drive – approached the Council about his neighbor who has materials stored outside such as pallets and an old wooden reel located along the tree line which is in violation of the Conditional Use Permit he was granted. He would like to see that his neighbor follow the agreement that he agreed to and that the Council granted. The Council directed Scott and Cami to follow up on this. 6. Public Hearing a) 6:30 pm – Proposed Assessment Hearing Motion made by Member Blair, second by Member Roth to close the regular session and open the public hearing at 6:47 pm. Cami explained that the public hearing, as required by law, is being held so if anyone wants to object to the proposed assessment of outstanding attorney fees related to the hazardous building removal project, they have the opportunity to do so. There was no input from anyone present. Motion made by Member Hofstad, second by  Member Lambert to close the public hearing and go back into regular session at 6:49 pm. Motion passed unanimously. 7. Old Business/New Business a) RESOLUTION 2016-24 – A RESOLUTION ADOPTING A SPECIAL ASSESSMENT Motion made by Member Blair, second by Member Hofstad to approve RESOLUTION 2016- 24, A RESOLUTION ADOPTING A SPECIAL ASSESSMENT RELATING TO THE COLLECTION OF ATTORNEYS FEES AND OTHER EXPENSES IN THE REMOVAL OF HAZARDOUS CONDITIONS ON THE PROPERTY LOCATED AT 408 WEST STREET, MANTORVILLE, MINNESOTA. The amount of the assessment is $3,890.59. Motion passed unanimously. b) 2016 Truth in Taxation Public Input on the 2017 Budget Mayor Bradford asked for any public input on the 2017 budget and levy. There was no input from anyone present. c) Final 2017 Budget Approval – RESOLUTION 2016-26 A RESOLUTION ADOPTING THE FINAL TAX LEVY COLLECTIBLE IN THE YEAR 2017 Motion made by Member Blair, second by Member Lambert to approve RESOLUTION 2016- 26 A RESOLUTION ADOPTING THE FINAL TAX LEVY COLLECTIBLE IN THE YEAR 2017. Motion passed unanimously. d) Enterprise Funds Budget 2017 Approval Motion made by Member Lambert, second by Member Roth to approve the 2017 Enterprise Funds Budget which consists of the Water, Sewer, RV Park and Storm Water Funds. Motion passed unanimously. e) RESOLUTION 2016-25 A RESOLUTION APPROVING THE DELEGATION OF AUTHORITY FOR PAYING CLAIMS IN 2016 Motion made by Member Blair, second by Member Hofstad to approve RESOLUTION 2016- 25 A RESOLUTION APPROVING THE DELEGATION OF AUTHORITY FOR PAYING CLAIMS IN 2016. Motion passed unanimously. f) 2017 Liquor License Renewals Motion made by Member Lambert, second by Member Blair to approve the 2017 Liquor License Renewal for the Hubbell House and the Mantorville Saloon contingent on receipt of the required insurance documents. Motion passed unanimously. g) 2017 Rental License Renewals Motion made by Member Blair, second by Member Roth to approve the 2017 Rental License Renewals as listed in the updated list. Motion passed unanimously. h) 2017 Sheriff Contract Motion made by Member Lambert, second by Member Blair to approve the 2017 Sheriff Contract. Motion passed unanimously. i) Pay Request #1 Kuechle Underground Motion made by Member Roth, second by Member Hofstad to approve Pay Request #1 to Kuechle Underground in the amount of $243,190.18. Motion passed unanimously. This is the first payment to the Contractor for the WW Extension Project. j) Amendment to Development Agreement Mantor Woods West Motion made by Member Roth, second by Member Lambert to approve the amendment to the development agreement to Mantor Woods West. Motion passed unanimously. This amendment allows for the developer to submit a Letter of Credit in place of certain bond requirements. 8. TBD a) Public Works Report - none b) City Clerk Report – Cami reported that she is working with the Auditor to set up dates for them to come and the City received their dividend check from the League for $12,000. c) Consultant Report – none d) Committee Report  Chamber – Member Hofstad gave an update on the January 12 annual dinner and the Christmas Event.  Fire Department – Member Hofstad reported on the annual CPR training and that all members took part plus 7 new explorers and they reviewed the upcoming years training.  Relief – Member Hofstad reported that they met to approve a donation for $5,000 for Toys for Tots. e) Council Member Report Member Roth – she reported that she enjoyed working with everyone. Everyone wished her well. No other reports were given. f) Mayor Report – Mayor Bradford asked Council Members for their preference for committee assignments and to let him know. Motion made by Member Hofstad, second by Member Roth to close the regular session and go into Executive Session at 7:10 pm. Motion passed unanimously. 9. Executive Session a) End of year Staff Evaluations – The end of year performance evaluations were presented to staff. 4% increases were given across the board. Motion made by Member Lambert, second by Member Roth to close the Executive Session and go back into regular session at 7:37 pm. Motion passed unanimously. 10. Adjourn – Motion made by Member Blair, second by Member Lambert to adjourn the meeting at 7:39 pm. Motion passed unanimously.