City Council

MANTORVILLE CITY COUNCIL MEETING MINUTES MONDAY, JUNE 26, 2017 6:30 PM 1. Call to Order – Mayor Bradford called the meeting to order at 6:30 pm. Members Present: Chuck Bradford, Henry Blair, Ryan Christensen, Will Lambert and Don Hofstad. Others Present: Curt Dubbells, Jason Boynton - Smith Schafer & Associates, DCSO Deputy Matt Stradtman , Fire Chief JJ Williams, City Engineer Tim Hruska, Scott Larsen and Cami Reber. 2. Pledge of Allegiance - Done 3. Additions/Deletions to Agenda - None 4. Consent Agenda – Motion made by Member Blair, second by Member Lambert to approve the consent agenda as follows: a) City Council Meeting Minute’s June 12, 2017 b) Warrant List June 26, 2017 c) Dodge County Commissioners Meeting Agenda d) Dodge County Planning Commission Public Hearing Notice Motion passed unanimously. 5. Public Concerns - None 6. Public Hearing - None 7. Old Business/New Business a) City Audit Presentation – Jason Boynton, Smith Schafer & Associates Jason Boynton presented the City’s 2016 Audit. Motion made by Member Lambert, second by Member Hofstad to approve the City of Mantorville Financial Statement for 2016 as presented. Motion passed unanimously. b) Fire Hall Requests – JJ Williams Fire Chief JJ Williams, spoke to the Council about upgrades to the Fire Hall. A rough estimate given for the upgrades is $63,540 but it does not include the in kind donations they are expecting. Many Fire Department Members are contractors that may offer some of their services. The Council discussed the project and asked for a written plan. JJ handed out the written plan. It was noted that this area would be utilized by more than just the Fire Department. It would be utilized by City Staff as a break room area. The Council discussed with JJ the timing of things and if the upgrades aren’t needed for Marigold Days, we could take more time to really look at things. A second quote will be gotten and JJ is asked to try and find out how much the pro bono work will cut down on the bid for budgeting reasons. The Council will review it again when JJ has the numbers. c) AET Scope of Services and Approval of Pre-Demolition WWTP City Engineer Tim Hruska presented the Pre Demolition scope of services for the WWTP to the City Council. The cost of $3,100 is for looking for asbestos and other dangerous items at the WWTP prior to the demo and decommissioning of it. The contractor will provide a detailed checklist on what is found and how to deal with it. Motion made by Member Blair, second by Member Lambert to approve as presented. Motion passed unanimously.  d) 10th Street Water Main Bids City Engineer Tim Hruska discussed the bids for the 10th Street Project. The City received 7 bids and the Engineers estimate was $166,000. Low bid was received from Quam Construction Co. out of Wilmar, MN of $142,097.25. October 1, 2017 is the deadline for completion. Motion made by Member Blair, second by Member Christensen to award the contract for the 10th Street waterline improvements to Quam Construction in the amount of $142,097.25. Motion passed unanimously. e) Road Repair Quotes – 5th Street East & Chestnut/5th Street West Tim presented the road repair quotes for Chestnut and 5th Street West and the area in front of City Hall on 5th. The Chestnut/5th Street is a long term patch. For 5th Street, we don’t want the long term fix due to the future project. The quote is to mill off top 2 inches of asphalt, grind it out, get the pot holes out and repave over that. It will last longer than a couple years, more of the 3-5 year range. The largest cost is associated with bringing in the mill equipment. Motion made by Member Blair, second by Member Hofstad to approve $13,270 for repairs as presented. Motion passed unanimously. f) Pay Request #2 – Swenke Ims – 5th Street/Stagecoach Road Project Motion made by Member Blair, second by Member Lambert to approve Pay Request #2 for $103,558.55 to Swenke Ims for the 5th Street/Stagecoach Road project. This pay request is for the Stagecoach Road part of it. Motion passed unanimously. g) Pay Request #4 – Kuechle Underground Motion made by Member Blair, second by Member Lambert to approve Pay Request #4 in the amount of $224,510.82 to Kuechle Underground for the WW pipe project. Motion passed unanimously. h) Manhole Repairs Scott and Tim spoke about manhole repairs. There is one on 7th Street that is leaking pretty good. Council discussed I&I reduction and lining and repairing manholes. Scott noted they are going to get a couple more bids and bring it back. He is working on a plan for next years budget where they split the town into sections and do televising by section. There is no action tonight and he will bring numbers for the July 10 meeting. i) Small Cell Legislation – Amend City ROW Ordinance Motion made by Member Hofstad, second by Member Blair to approve staff’s recommendation to work with the City Attorney on the ROW Ordinance. A draft will be presented to the Council in the near future. Motion passed unanimously. j) Ordinance 01-2017 Restating and Adopting New Liquor Laws Motion made by Member Blair, second by Member Hofstad to approve Ordinance 01-2017 Restating and Adopting the New Liquor Laws. Motion passed unanimously. 8. TBD a) Public Works Report – Scott reported on the following:  He and Joe are going to rent a stump grinder at $150 a day and grind stumps. He is expecting they will use it for two days. Motion made by Member Hofstad, second by Member Christensen to approve the renting of the stump grinder at a cost of $300. Motion passed unanimously.  He would like to get some information on cleaning of the water tower. Tim said he would speak to Scott on this.  Light bulb out on bridge is getting fixed.  Signs in for the cliffs and they will be installed tomorrow.   Ballgames almost done then they will start the tiling. b) City Clerk Report – she will be on vacation next week. c) Consultant Report – None d) Committee Report – None e) Council Member Report  Member Lambert – None  Member Christensen – None  Member Blair – noted he would be gone at next meeting.  Member Hofstad – noted Stagecoach Days event. f) Mayor Report – Commented on Stagecoach Days and that he has seen a few people swimming on the cliff side of the river but doesn’t know if they are jumping. 9. Executive Session - None 10. Adjourn – Motion made by Member Hofstad, second by Member Blair to adjourn the meeting at 8:21 pm. Motion passed unanimously.