City Council

MANTORVILLE CITY COUNCIL MEETING MINUTES MONDAY, JULY 9, 2018 6:30 PM 1. Call to Order – Mayor Bradford called the meeting to order at 6:30 pm. Members Present: Chuck Bradford, Henry Blair, Will Lambert, Ryan Christensen and Don Hofstad. Others Present: Brian Hindal, Kristin Cerda, John Buckingham, Dan Trapp, Gretta Becay, Tim Hruska, Scott Larsen and Cami Reber. 2. Pledge of Allegiance - Done 3. Additions/Deletions to Agenda - Done 4. Consent Agenda – Motion made by Member Christensen, second by Member Lambert, to approve the consent agenda as follows. a) City Council Meeting Minute’s June 25, 2018 b) Warrant List July 9, 2018 c) Fraser Pay Requests d) Dodge County Zoning Amendment Motion passed unanimously. 5. Public Concerns - None 6. Public Hearing – None 7. Old Business/New Business a) Kristin Cerda, Dodge Refreshed, Farm to Table Kristin Cerda, Dodge County Public Health/Dodge Refreshed, handed out some information regarding the Farm to Table event being held on September 22, 2018. She is requesting the closure of 5th Street West for the event. Omar’s kitchen will be doing the catering and she is planning to work with the Saloon on alcohol for the event. The Bridge is also willing to work with them if needed. Cami questioned the alcohol piece of it and will check on that and let Kristin know what can be done. Motion made by Member Lambert, second by Member Christensen to approve the closing of 5th Street from Highway 57 to Clay Street from 4:00 pm – to 10:00 pm on September 22, 2018. Motion passed unanimously. b) Brian Hindal – Stage Coach Days Review Brian Hindal, EDA Chair and head of the Stagecoach Days event, presented information on the outcome of his year’s event. It was a huge success this year. There was a great turn out, the horse pull brought in a lot of people, and even though there was rain on Sunday early, all was good in the afternoon. He asked how the condition of the Park was after the event and if anyone had any input to share. Scott Larsen noted more clean up from the horses and hay would be nice to have, maybe more volunteers to help with that, but there was no major damage. c) 5th Street East Road Reconstruction/Path Project Bids City Engineer Tim Hruska presented the bids that were received for the 5th Street East Road Reconstruction/Path Project. The low bid was received from Swenke Ims in the amount of $541,213.19. The project will go from Blanch Street to the limits of the last project. This is slightly above the original estimate. The bid is broken out into Schedule A, which is just the road improvements in the amount of $486,193.19 and Schedule B, which is the path projects in the amount of $55,020.00. There is a completion date of October 31, 2018. Tim would recommend approval of the bid submitted by Swenke Ims.  Council discussed the bid and the project. It was noted that we could use the funds that the EDA has on reserve and ear marked for the path portion. Motion made by Member Hofstad, second by Member Lambert to accept bid A and B for $541,213.19 to Swenke Ims. Member Blair clarified in a friendly amendment that the costs for the path would come from the EDA Sales Tax dollars. Motion passed with Mayor Bradford and Members Hofstad, Lambert and Blair voting for and Member Christensen voting against. d) 2018 Street Maintenance Projects Tim presented the 2018 Street Maintenance Projects. He discussed spot repairs, gate valves, manhole and some larger temporary fixes. All of the projects are all in varying degrees of repair and in different need stages. A couple of the projects could hold off until next year’s budget. They are looking at spot repairs in the amount of $37,000 - $40,000 range. Some of the larger fixes for Golfview, Eageview and Leprechaun Lane, we could budget for next year. Discussion on chip sealing these areas as a temporary fix. Mayor Bradford noted that the maintenance items are a high priority. Council agreed to have staff bring back numbers on those maintenance items for the next Council meeting and get numbers for the Golfview, Eageview and Leprechaun Lane projects so we can budget for next year. e) 9th Street West Speed Control, Stop Signs Tim discussed the traffic count map that was recently completed by the Dodge County Sheriff’s Department. There was previous discussion on how to control the traffic coming north and south on 9th Street. There have been complaints of speed, rolling stops or that people just ignore the stop signs completely. It has been shown in research that stop signs should not be used for speed control. Member Christensen spoke that he would support pulling of the 9th Street Stop signs based on Tim’s recommendation. Member Blair noted that cross traffic does not stop so can additional signs be placed to remind people. Motion made by Member Blair, second by Member Hofstad to remove the stop signs on 9th Street from Highway 57 to Chestnut but leave the north and south signage. Tim will talk with the County on this. Motion passed unanimously. f) MN Dot – Highway 57 Project Tim gave an information update on the proposed Highway 57 project. MN Dot is planning for a full reconstruct for 2022. MN Dot is looking to turn the project over to the City to lead. They would still do their cost share of the project but we would be more in the driver’s seat; putting together the plans, specifications, etc. They will be starting the process of scoping and having meetings to lay things out soon. We are looking at a 2021 plan approval on the City level for the 2022 construction season. g) Red Maintenance Truck – Bid Approval The City received one bid which Mayor Bradford opened at the meeting. Member Hofstad commented that you can’t really use the box, only the chassis and it is only 2 wheel drive. Motion made by Member Christensen, second by Member Hofstad to approve the bid of $2,775 submitted by Randy Eipers. Motion passed unanimously. 8. TBD a) Public Works Report – Scott reported on the following:  There was a water main break today. 3 total for the year so far.  The Kabota went in today.  He and Joe will start working on clean up, waiting for the dirt to come in.  Working on Road Patching.  STS people coming in July 18 – will be here most of the day.  Ball games every night.   Member Lambert noted purchasing drip bags for the new trees. Scott noted he is looking at purchasing a water tank to put on the back of the truck so they can water the trees. b) City Clerk Report – Cami reported on the following:  We received first half of property taxes.  They are preparing for elections. A reminder that filing opens on July 31 and ends on Tuesday, August 14 which is primary day.  She will put retreat schedule on the next meeting agenda so bring your calendars. c) Consultant Report – Tim noted the termination application on the WWTP being signed today. d) Committee Report  MRA – Member Lambert reported on the ADA accessibility for the Greek Revival structure.  Park Board – someone wants to donate a tree which they would like to present during National Night Out. The Dog Woods by the playground need to come out and they need to consider what else they want there. e) Council Member Report  Member Hofstad – Commented that it was nice to see a lot of people in town for SCD. He won’t be at the next meeting.  Member Lambert – Commented on SCD and watching the horse pulls. f) Mayor Report - None 9. Executive Session – Motion made by Member Christensen, second by Member Blair to close the regular session and go into closed session at 7:52 pm. Motion passed unanimously. Motion made by Member Blair, second by Member Lambert to close the closed session at 7:57 pm. Motion passed unanimously. a) Tabled Land Sale Offer Motion made by Member Blair, second by Member Lambert to table the discussion of the land sale offer and call a Special Meeting and a closed session for Monday, July 16, 2018 at 6:30 pm. Motion passed unanimously. 10. Adjourn – Motion made by Member Hofstad, second by Member Blair to adjourn the meeting at 7:59 pm. Motion passed unanimously.