City Council

City of Mantorville Regular City Council Minutes October 23, 2023 1. Call to Order Mayor Bradford called the meeting to order at 6:30 p.m. Present: Councilmembers: Jessica Bradford Lyle Hoaglund Jeffrey Ingalls Absent: Mayor Chuck Bradford Councilmember Greg Rud Others Present: City Clerk-Treasurer Gretchen Lohrbach Public Works Lead Joe Adams Public Works Wade Schroeder City Engineer Scott Huneke - WHKS 2. Pledge of Allegiance Everyone stood and recited the Pledge of Allegiance. 3. Changes to the Agenda Motion was made by Councilmember Bradford and seconded by Councilmember Hoaglund to add the following item to the agenda: Added Pheasants Forever Chapter 776 Gambling Permit for bingo at The Mantorville Saloon approval to New Business. Motion carried: 3 ayes / 0 nays 4. Consent Agenda Motion was made by Councilmember Hoaglund and seconded by Councilmember Bradford to approve the Consent Agenda, as presented: A. Accounts Payable (Warrant List) October 23, 2023 B. Regular Council Minutes September 25, 2023 C. Dodge County Commissioners Regular Meeting Minutes of September 12, 2023 D. Dodge County Commissioners Committee of the Whole Minutes Sept 12, 2023 Motion carried: 3 ayes / 0 nays  5. Proclamations, Presentations and Recognitions No Items 6. Public Concerns No Items 7. Public Safety Update No Items 8. Public Hearings No Items 9. Old Business/New Business A. City Engineer Scott Huneke – WHKS – Presented updates for the HWY 57 Project and the lighting plan from Xcel Energy.  Cost breakdown for lights is: 10 lights (lights, poles, conduit, and wires) $68,831.00 Power relocates $4,868.00 Monthly rate per light $4.90  100% plans have been submitted to MNDOT  Will have a draft the construction agreement prepared on Tuesday Oct 31 st on what MNDOT will be paying for and what the City will be paying. This will need a resolution from Council at the next Council Meeting on November 27 th.  Once draft is approved by MNDOT, the project will be let for bids on January 26, 2024. Councilmember would like to know the cost difference between the acorn lights selected and the standard lighting. City Engineer Hruska said that the acorn lighting costs are on the City and MNDOT could only contribute 2% because the standard lighting is what MNDOT could participate in. Currently MNDOT is contributing 2%. Hruska said the total cost of the project will be around 3.8 million with MNDOT paying 2.8 million and the City paying 1.0 million. The City has already paid around $500,000.00 in the engineering costs, so the City would still be responsible for $500,000.00. Councilmember Hoaglund will like to revisit the placement of the lights at the corner of 5 th Street and Highway 57 by the Saloon. Hruska doesn’t need any decisions at this time. He just wanted to inform the council of how the project is going thus far. Councilmember Bradford was wondering if we can have a further discussion at the next Council Meeting on November 13th. October 23, 2023 Regular Council Meeting Minutes Page 2 of 4  Hueneke will be at the next meeting on November 13th to discuss updated costs after the MNDOT October 31th meeting. Huneke said they are still waiting to close out the 2021 & 2022 street projects. B. Pheasants Forever Dodge County Chapter 776 would like to conduct bingo and a raffle at the Mantorville Saloon. Councilmember Bradford moved and Councilmember Hoaglund seconded to approve: A RESOLUTION APPROVING AN APPLICATION TO CONDUCT BINGO AND A RAFFLE AT MANTORVILLE SALOON, 501 MAIN ST N, MANTORVILLE, MINNESOTA – PHEASANTS FOREVER DODGE COUNTY, CHAPTER 776 DECEMBER 9, 2023 Motion carried: 3 ayes / 0 nays C. City Clerk Gretchen Lohrbach has the updated preliminary 8% levy budget included in the packet, and has also done a sample budget of 7% levy. Council looked over the updated budgets and will discuss them in detail at the Budget Work Session on November 6th. 10. Reports A. Public Works Report 1) Purchased 20 trees from Bachmans for around $3,000.00 to replace the trees that have been removed. B. City Clerk Report 1) City Clerk Lohrbach said that Deputy City Clerk Arnold put information about electronic billing on the utility bills that went out and that they did have some customers call about it. 2) Reminder that the budget work session is on November 6 th. 3) There is a card done by Mary Ayshford, from the Mantorville Art Guild, of the Covered Bridge for the Council to sign to thank Louie Vangness for his work on the metal railings at the Covered Bridge. C. Consultant Report D. Committee Reports 1) Chamber  Councilmember Hoaglund said that Fall Festival is on Saturday. 2) Economic Development Authority  Councilmember Ingalls said the next meeting is November 7 th 3) Finance/Budget 4) Fire Department October 23, 2023 Regular Council Meeting Minutes Page 3 of 4   Councilmember Hoaglund said they will be electing new officers at their next meeting.  The old tanker truck has been listed for sale. 5) Infrastructure 6) Kasson Mantorville Joint Powers  Public Works Lead Adams said that they meet November 8 th at 7:00am. 7) Mantorville Restoration Association 8) Park Board  Councilmember Bradford said that they meet tomorrow night. 9) Personnel 10) Fire Relief 11) Township E. Councilmember Report F. Mayor’s Report 11. Tabled Items No Items 12. Adjourn Motion was made by Councilmember Hoaglund and seconded by Councilmember Bradford to adjourn the meeting at 7:04pm. Motion carried: 5 ayes / 0 nays. Meeting adjourned. October 23, 2023 Regular Council Meeting Minutes Page 4 of 4