Arbor Committee

Chair Address: Mary Parenteau 12800 Arbor Lakes Pkwy Committee Members Maple Grove, MN 55369 Michael Aasen Marilyn Arnlund Phone: Steven Courtney 763-494-6040 Julie Gamber Bob Henke Arbor Committee Agenda Website: Frank Kampel April 14, 2022, 7 p.m. maplegrovemn.gov Cody Lensing Emergency Operations Center Sarah Piket Donald Varney Jake Wanek 1. OPENING BUSINESS A. Call to Order 2. A. Approval of Agenda B. Approval of Minutes – March 10, 2022 regular meeting 3. OLD BUSINESS A. Parking Lot Subcommittee B. Conservation Partners Legacy Grant C. 2022 Arbor Day Event 4. NEW BUSINESS A. Tree Sale Planning B. Adopt-A-Street 5. AREA REPORTS 6. Adjournment  REQUEST FOR ARBOR COMMITTEE ACTION MEETING DATE: April 14, 2022 PREPARED BY: Jesse Corrow, Associate Planner AGENDA ITEM: Approval of agenda and minutes – agenda item 2A and 2B PREVIOUS ACTIONS: None RECOMMENDED ARBOR COMMITTEE ACTION: Call by Chair ________________ for any additions or revisions to the agenda. Motion by Committee member ________________, seconded by Committee member __________________ to approve as proposed or approve as amended the agenda for the April 14, 2022 regular meeting. Motion by Committee member __________________, seconded by Committee member ______________ to approve the minutes of the March 10, 2022 regular meeting as presented or as amended. COMMENTS: None ATTACHMENTS: March 10, 2022 Arbor Committee draft minutes  MAPLE GROVE ARBOR COMMITTEE REGULAR MEETING MINUTES MARCH 10, 2022 EMERGENCY OPERATIONS CENTER 7:00 PM Call to Order The regular meeting of the Arbor Committee was called to order by Mary Parenteau at 7:00 p.m. Members Present Chair Mary Parenteau, Vice-Chair Frank Kampel, Sarah Piket, Julie Gamber, Don Varney, Marilyn Arnlund, Cody Lensing and Jake Wanek. Members Absent Bob Henke, Steve Courtney and Mike Aesen Also Present Judy Hanson, Jesse Corrow, Staff Liaison Approval of Agenda Move to approve by Sarah Piket, Second by Marilyn. Vote All ayes. Approval of Minutes Following correction to text, Motion to approve by Frank Kampel, second Bob Henke to approve the amended minutes from February 10, 2022. Vote all ayes. Motion passed. Oath of Office Councilmember Hanson administered the Oath of Office to Cody Lensing. Old Business Parking Lot Subcommittee Arnlund summarized that the sub-committee has continued to review the existing ordinance and discovered that several links to other documents were broken or connected to the wrong material. Ordinance links need review and updating. Sub- committee members would like to meet with Community & Economic Development (CED) staff to discuss the parking lot tree planting ordinance draft and advise on how our recommendation can best be incorporated into new parking lot ordinance language. Particularly to ensure that new standards will be incorporated in a way that will provide options and allow flexibility in implementation. Use of more current tree planting standards will be the basis for the ordinance revisions and provide an incentivizing strategy and changes in parking lot designs that improve tree health, longevity and other benefits such as improved water quality and stormwater runoff mitigation. Arnlund also suggested a Madison Wisconsin ordinance that requires a regular (utility) fee for tree services that covers urban forest tree costs, possibly including a city forester position could be a model for Maple Grove, along the lines of the new, soon to be implemented Maple Grove sewer utility fee. Council Member Hanson mentioned at a recent council meeting there was discussion of the poor condition of city trees that could possibly be improved by adding a City Forester position to City staff. City Engineer Ashfeld appeared to be interested in that idea. Joe Hogeboom is supportive of the hiring of a forester but one of the departments will have to include that position in a budget before the City Council and Mayor can consider it further. Budget Discussions should be under way soon. Arnlund asked if Public Works should also be included in the parking lot ordinance revisions because it is likely to be closely tied to a City Forester position. There was not a clear recommendation for this but rather that it remains an option to consider. Corrow reminded us that CED currently reviews landscape plans and conducts field inspections so they probably remain the appropriate department contact regarding this topic. Arnlund asked how the proposed tree planting ordinance can be enforced. Council member Hanson clarified that enforcement can require  penalties or fines and collecting these can be costly and even counterproductive. This is another reason that a staff forester might be a better means than relying only on an ordinance. Varney asked about the process for the city to hiring a Forester. Council member Hanson explained that process would most likely begin in the CED as a forester position budget. Ordinance changes would also need to be acceptable to the CED particularly if the changes carried additional costs to implement or enforce. Some discussion of the new city-wide increased storm sewer system fees followed. This led to a suggestion that a City Forester position could be funded by some sort of fee. This suggestion was not considered the best means to fund this type of position. Conservation Partners Arbor Committee members Kampel, Aasen and Legacy Grant Parenteau have been preparing a an application for Environmental Conservation Partners (ECP) Legacy Grant. Application will be reviewed by CED Staff, before it is submitted to the DNR. Note that this Grant can provide up to $50,000 and can be re-applied for annually. The current grant application deadline of March 14 is not likely so application will be for the next available solicitation in May. This Grant requires a 10% match which can be “in kind”. Grant funds, if awarded will be used to cover the costs for removing Buckthorn, Reed canary and Prickly ash in the southern portion of the Forest Preservation Area. The work will be completed by a contractor for removal services awarded through a competitive bidding process. The City has some money earmarked for buckthorn removal and is awaiting bid results and review before award. This expense could be used as the match for the ECP grant. The proposed treatment area map was provided and staff hopes to have the bid details by the April 14 meeting. Treatment will take place in the fall. 2022 Arbor Day Event Review of progress on Arbor Day assigned tasks. Marilyn: One Master Gardner will be attending so far. Supplies have been purchased for the craft activities. Reminder to save and bring toilet paper tubes, decorations, ribbon, buttons- other items for the craft activities. Frank: Has not received a response from Hennepin Technical College on whether they can have a representative attend. Tote bags will be available for event. Sarah: Updated the committee on recruiting volunteers. Julie: Elm Creek Watershed representative will attend but needs some direction on what they should do. Cookies and refreshments will be based on 200-250 attendees. Cost can be reimbursed. Bob: Hennepin County Composting will attend. There was no response from the wildlife rehabilitation representative. Bob’s granddaughter has volunteered to wear the Emerald Ash Borer costume. Cody: Has a printed list of resources from City of Maple Grove including; composting, yard waste, arboretum information, organics and mapping of the locations of these resources. Hennepin County may also send resources. Don: Smokey Bear and Emerald Ash Borer have been reserved and will pick up before and drop off after the event. Will contact 3 rivers Parks and Eastman Nature Center. DNR invasive presentation may be paired with EAB display. Reminder that tree seedlings will need refrigeration. Marilyn: will prepare tabletop display describing the Arbor Committee’s role, responsibility and members. New Business None Area Reports Chair Parenteau reminded the committee that the Rotary Club buckthorn removal event is scheduled for April 21st at 4:30 in the Arboretum. They will need Arbor Committee members to  help identify buckthorn and assist with removal methods. Chair Parenteau shared the Growing Shade Project website and interactive tools. The application for the Maple Grove Days parade has been submitted. Ed Reichow has agreed to allow use of trailer for parade. Adjournment Motion by Sarah Piket, second Frank Kampel to adjourn the meeting at 8:18 p.m. Vote; all ayes. Motion carried. Respectfully submitted, Don Varney, Arbor Committee Member City of Maple Grove Arbor Committee  REQUEST FOR ARBOR COMMITTEE ACTION MEETING DATE: April 14, 2022 PREPARED BY: Jesse Corrow, Associate Planner AGENDA ITEM: Parking Lot Subcommittee – agenda item 3A PREVIOUS ACTIONS: On March 10, 2022, the Arbor Committee held discussion on the existing landscaping ordinance and reported the need for review and updating. The Parking Lot Subcommittee continues to meet and discuss ways to increase the survival rates of trees in parking lots. Members of the subcommittee (Arnlund, Piket, Varney) will provide an update on meetings that have taken place since the last Arbor Committee meeting. RECOMMENDED ARBOR COMMITTEE ACTION: None COMMENTS: None ATTACHMENTS: None  REQUEST FOR ARBOR COMMITTEE ACTION MEETING DATE: April 14, 2022 PREPARED BY: Jesse Corrow, Associate Planner AGENDA ITEM: Conservation Partners Legacy Grant - agenda item 3B PREVIOUS ACTIONS: At their meetings of Thursday, March 10, 2022,Thursday, February 10, 2022, Thursday, January 13, 2022 and Thursday, December 9, 2021, the Arbor Committee discussed grant application progress. COMMENTS: Committee members working on the grant will provide an update. City staff is currently reviewing the grant application and it will be submitted by the May 9th deadline. ATTACHMENTS: Click or tap here to enter text.  REQUEST FOR ARBOR COMMITTEE ACTION MEETING DATE: April 14, 2022 PREPARED BY: Jesse Corrow, Associate Planner AGENDA ITEM: 2022 Arbor Day event – agenda item 3C PREVIOUS ACTIONS: At their meetings of Thursday, March 10, 2022,Thursday, February 10 , 2022 and Thursday, January 13, 2022, the Arbor Committee discussed roles and responsibilities for the event. The 2020 and 2021 Arbor Day events were cancelled. RECOMMENDED ARBOR COMMITTEE ACTION: Continue discussion on this year’s Arbor Day event, which will be held on Saturday, May 7, 2022 from noon to 3 p.m. COMMENTS: The committee is asked to share any updates as we finish planning for the event. ATTACHMENTS:  REQUEST FOR ARBOR COMMITTEE ACTION MEETING DATE: April 14, 2022 PREPARED BY: Jesse Corrow AGENDA ITEM: Tree sale planning – agenda item 4A PREVIOUS ACTIONS: The Arbor Committee has typically hosted an annual tree sale each spring. Similar to last year, the available tree inventory has become somewhat limited in the spring months and in order to offer a wider selection, the tree supplier would like to hold the sale in early September. RECOMMENDED ARBOR COMMITTEE ACTION: Compile a list of preferred tree species for the 2022 Tree Sale from the following available trees. COMMENTS: The following are the available tree species for the 2022 Tree Fall Sale. The supplier notes that available tree varieties are still pretty limited but this should serve as a well-rounded list. • Royal Red Maple #5-$55.00 • Fall Fiesta Maple #7-$79.00 • River Birch clump #7-$65.00 • Dakota Pinnacle Birch Tree #5-$55.00 • Hackberry #5-$45.00 • Vanilla Strawberry Hydrangea tree #7- $81.00 • Spring Snow Crabapple #7-$65.00 • Ironwood-#5-$49.00  • Northern Red Oak-#5-$55.00 • Swamp White Oak #5-$55.00 • Greenspire Linden #5-$55.00 • Zestar Apple #5-$49.00(recommend buying 2) • White Pine #5-$39.00 Attached are the tree sale totals from last year’s event for reference. ATTACHMENTS: 2021 Tree Sale Totals 2021 Tree Sale – Number of trees sold by species Parkland Pillar Birch 12 Heritage River Birch 11 Quickfire Hydrangea 9 European Mountain Ash 8 Ironwood 6 White Oak 6 Northern Red Oak 6 Honeycrisp Apple 6 Prairiefire Crabapple 5 Hackberry 3 White Fringe Tree 1 Yellowwood 1 Total 74 Trees (purchased by 35 individual residents)  REQUEST FOR ARBOR COMMITTEE ACTION MEETING DATE: April 14, 2022 PREPARED BY: Jesse Corrow, Associate Planner AGENDA ITEM: Adopt-A-Street – agenda item 4B PREVIOUS ACTIONS: None RECOMMENDED ARBOR COMMITTEE ACTION: None COMMENTS: The Arbor Committee participates in the adopt-a-street program in the spring and fall of each year. The committee is asked to establish a date and time for the committee's bi-annual adopt-a-street event located on Vicksburg Lane between Bass Lake Road and the southern city limits. ATTACHMENTS: None  REQUEST FOR ARBOR COMMITTEE ACTION MEETING DATE: April 14, 2022 PREPARED BY: Jesse Corrow, Associate Planner AGENDA ITEM: Area Reports – agenda item 5 PREVIOUS ACTIONS: None RECOMMENDED ARBOR COMMITTEE ACTION: The area reports section of the agenda provides an opportunity for any Committee member to report any item in the city that needs staff attention. Arbor related items will be forwarded to the appropriate staff member with a response provided at the next meeting. COMMENTS: ATTACHMENTS: None