City Council

Maple Grove City Council Meeting Meeting Minutes April 19, 2021 Call to Order Pursuant to call and notice thereof, a Regular Meeting of the Maple Grove City Council was held at 7: 30 p. m. on April 19, 2021 at the Maple Grove Government Center/ Public Safety Facility, Hennepin County, Minnesota and online via WebEx. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson, Karen Jaeger, Phil Leith, and Kristy Barnett. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Ken Ashfeld, Public Works Director/ City Engineer; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7: 30 p. m. and led the city in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/ or Deletions to deletions to the Consent Agenda to which Heidi Nelson stated the Agenda the following: Item Amended to the Agenda None Item Amended to the Consent Agenda None Item Removed from the Agenda 7B. 610 Extension Project, City Project No. 19- 24, Appraisal Services Item Removed from the Consent Agenda for Discussion 3K. Rice Lake Ski Slalom Course Consent Items The following Consent Items were presented for Council' s approval: MINUTES Maple Grove City Council Minutes April 19, 2021 Page 2 A. Regular Meeting —April 5, 2021 PERSONNEL ITEMS B. Mechanic Appointment Motion to approve the appointment of Seth Helleck to the position of Mechanic in the Public Works Department, at an annual salary of $70, 314. 40, effective on April 20, 2021 subject to a 12- month probationary period. All required screenings and background checks have been successfully completed. C. Approval of Consulting Agreement for with Herreid & Associates Consulting Inc. Authorize the City Administrator to execute a consulting agreement with Herreid & Associates Consulting, Inc. to provide organizational assessment and development services. D. Ratify pdates to Interim Policy 2021- 02: Temporary COVID Program for Employ Motion to ratify the updates to Interim Policy 2021- 02: Temporary COVID Program for Employees. COMMUNITY & ECONOMIC DEVELOPMENT ITEMS E. Evanswood PUD Concept Stage Plan Motion to table the Evanswood Concept Plan PUD so that the applicant can address concerns raised by the City Council. F. Palisades at Nottingham 3rd Addition Planned Unit Development Residential Concept Stage Plan, Development Stage Plan and Rezoning - Ordinance No. 21- 07 and Resolution No. 21- 044 Motion to adopt Ordinance No. 21- 07 rezoning property from R- A, Family Agricultural to PUD Planned Single Unit Development subject to the approval of the final plat. Motion to adopt Resolution No. 21- 044 approving the Palisades at Nottingham 3rd Addition PUD concept stage plan and Maple Grove City Council Minutes April 19, 2021 Page 3 development stage plan subject to: 1. Planned Unit Development agreement final review and approval of the City Attorney and the Director of Community & Economic Development. G. The Grove 15715 Grove Circle Planned Unit Development Non -Residential Development Stage Plan - Resolution No. I - n45 Motion to adopt Resolution No. 21- 045 approving The the Grove 15715 Grove Circle PUD development stage plan subject to: 1. Planned Unit Development agreement final review and approval of the City Attorney and the Director of Community & Economic Development. H. The Ridge at Elm Creek 3rd Addition Final Plat - Resolution No. 21- 043 Motion to adopt Resolution No. 21- 043 approving The Ridge at Elm Creek 3rd Addition final plat. ENGINEERING ITEMS I. Avery Park Street & Utility Project No. 21- 06 Award of Contract - Resolution No. 21- 046 Motion to adopt Resolution No. 21- 046 accepting bid for Avery Park Street and Utility Project No. 21- 06. J. Palisades at Nottingham 3rd Addn. Project No. 21- 09 Establishing Project - Resolution No. 21- 047 Motion to adopt Resolution No. 21- 047 establishing Palisades at Nottingham 3rd Addition Project No. 21- 09, receiving surety, ordering feasibility report, receiving feasibility report, and ordering public hearing. K. Rice Lake Ski Slalom Course This item was removed by Councilmember Jaeger for Maple Grove City Council Minutes April 19, 2021 Page 4 discussion. L. Special Assessment Cancellation - Resolution No. 21- 048 Motion to adopt Resolution No. 21- 048 cancelling special assessments as a result of Levy No. 20425. M. Sureties Motion to approve the surety actions as listed on Council Action Form. ADMINISTRATIVE ITEMS N. Firehouse Subs Safety Foundation Thermal Imaging Camera T) nnntinn Motion to accept donation of five ( 5) MSA Evolution 6000 Thermal Imaging Cameras & Accessories valued at up to 42, 335. 00. CLAIMS O. Motion to approve the claims as listed: City Checks: $ 1, 840, 323. 61 Purchasing Card: $ 18, 087. 62 Electronic Payments: $ 0 Motion by Councilmember Hanson, seconded by Councilmember Barnett, to approve the Consent Items as amended, removing item 3K ( Rice Lake Ski Slalom Course). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration The following items were pulled from the Consent Agenda. of Items Regarding Item 3K ( Rice Lake Ski Slalom Course), Pulled from Councilmember Jaeger stated the Lake Quality Commission the Agenda discussed this request and noted for this activity there was found to be no impact. For this reason, she supported the request. Maple Grove City Council Minutes April 19, 2021 Page 5 Motion by Councilmember Jaeger, seconded by Mayor Steffenson, to approve the 2021 permit for the Maple Grove Waterski Club for a ski slalom course on Rice Lake. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Special Business Open Forum Joy Schwartz, 8715 Forestview Lane, thanked the City Council for putting a speed monitor sign along Forestview Lane. She stated she was curious about the information that was being gathered from this sign. She then discussed the five ponds and woodlands in her Woodland Ponds neighborhood. She explained clearing buckthorn has become a tremendous concern around the ponds. She requested the city take a look at the level of sediment in the ponds. She explained she wanted to work with the city to request lakeshore rejuvenation grants. Mayor Steffenson recommended Ms. Schwartz speak with the Public Works Director. Community Development Items Shake Shack Community and Economic Development Director Hogeboom Planned Unit explained that Shake Shack was requesting a Planned Unit Development Non - Residential Development Stage Plan Development Amendment to add a drive through on the property. He noted Non- the request was previously approved last year without a drive Residential through. He discussed the restaurant location which was the Development northwest corner at the Shoppes at Arbor Lakes adjacent to Red Stage Plan Lobster. He explained the restaurant was proposed to be 3, 200 Amendment square feet in size. Parking concerns for Red Lobster and Potbelly' s Subs were discussed. Staff commented further on the site design noting the location of the new pedestrian ramps and reported the Planning Commission recommended approval of the request on a 5- 2 vote. Councilmember Jaeger asked if there would be a canopy at the drive through. She expressed concern with the fact it may be difficult for trucks with trailers or campers to make it through Maple Grove City Council Minutes April 19, 2021 Page 6 the drive through. She commented further on how parking spaces would be blocked if there was a backup in the drive through. Community and Economic Development Director Hogeboom discussed how traffic would move through the site for the drive through. Jeff Westendorf, architect for Shake Shack, reported the drive through met the city' s standards and would provide adequate space for 16 cars. He did not anticipate campers would go through the drive through lane but rather would come into the restaurant. He reported the drive through would accommodate larger trucks with the 18- foot turning radius. Councilmember Jaeger questioned how much seating the restaurant would have. Michael Landstad, Manager of the Shoppes at Arbor Lakes, deferred this question to the architect. Councilmember Jaeger requested further information regarding the signage. Jeff Westendorf, Shake Shack representative, discussed the proposed signage on the building. It was noted the signs would be static. Community and Economic Development Director Hogeboom reported the sign request would be reviewed by staff under a separate request. Councilmember Leith commented when the Council originally approved this request, it was noted this was the least parked parking lot. He stated he supported the amendment as requested. Motion by Councilmember Leith, by seconded Councilmember Hanson, to approve approving the Shake Shack PUD non- residential development stage plan amendment, subject to: 1. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the memorandums from: a. The Engineering Department dated February 24, 2021 and March 24, 2021 b. The Fire Department dated March 8, 2021 The applicant shall acknowledge that Park Dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent board action. Board meetings are held on Maple Grove City Council Minutes April 19, 2021 Page 7 the third Thursday of each month. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report On Community and Economic Development Director Hogeboom Upcoming updated the Council regarding the following: Community • A Community Forum on Race would be held with and Economic Brooklyn Park and the Osseo School District on Development Thursday, April 22, 2021 at 6: 15 p. m. He noted over Items 200 people were already signed up for this virtual event. It was noted the City Council would not be able to attend this event due to the Board of Appeals Reconvene meeting but city staff would be in attendance. Senior apartments were being proposed at the Minnesota Health Village and at the Village at Arbor Lakes. Staff continues to assist businesses through the recent events. City Engineer Items 610 Extension Director of Public Works/ City Engineer Ashfeld requested the Project Council approve a proposal from SRF Consulting Group to provide ongoing and final design services for the Highway 610 City Project extension project. He reported the cost for this road extension project was $ 2, 202, 739. He commented further on the work No. 19- 24 that would be completed by SRF along with the grant funding Final Design the city has secured to complete this project. Services Motion Councilmember Jaeger, by seconded by Mayor Steffenson, to approve proposal from SRF accepting Consulting Group, Inc. to provide final design services for the Highway 610 Extension project in the amount of 2, 202, 739. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report on Director of Public Works/ City Engineer Ashfeld updated the Council regarding the following: Upcoming There would be lane closures on Sycamore Lane adjacent to Engineering • Items the Upsher- Smith site. He indicated a large crane was being brought in to work on the Upsher- Smith project along with Maple Grove City Council Minutes April 19, 2021 Page 8 10 semi -trucks that would serve as counterweights. Heidi Nelson, Ms. Nelson explained that the Council has her Monday report if there are any questions. She reported the Board of Appeal City Administrator Reconvene meeting would be held on Thursday, April 22, 2021 at 7: 00 p. m.She noted on Monday, May 3, 2021 the Council would hold a joint worksession meeting with the Park Board for an update on the Community Center predesign process. Items Added Councilmember Jaeger reported former Vice President Walter to the Agenda Mondale passed away. Councilmember Jaeger noted she attended the recent indoor farmer' s market and she looked forward to attending the outdoor farmer' s market in May. Mayor Steffenson expressed his deepest condolences to Councilmember Jaeger on the passing of Henry. Councilmember Jaeger thanked the public for their kind words, for sending cards and for attending her husband' s funeral. Adjournment Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to adjourn to the regular City Council meeting May 3, 2021 at 7: 30 p. m. Upon call of on the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 8: 11 p. m. by Mayor Steffenson. Respectfully submitted, Heidi Nelson City Administrator