City Council

Maple Grove City Council meeting meeting minutes December 6, 2021 Call to order Pursuant to call and notice thereof, a regular meeting of the Maple Grove City Council was held at 7:30 p.m. on December 6, 2021 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson, Karen Jaeger, Phil Leith (attending the meeting via WebEx), and Kristy Barnett. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Peter Vickerman, Planning Manager; Ken Ashfeld, Public Works Director/City Engineer; Assistant City Engineer Jupe Hale; Brett Angell, Economic Development Manager; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7:44 p.m. and led the city in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/or deletions to deletions to the consent agenda to which Heidi Nelson stated the following: the agenda Item amended to the agenda None Item amended to the consent agenda None Item added to the agenda None Item removed from the consent agenda for discussion 3D. Arbor Committee member resignation Consent items The following consent items were presented for Council’s approval: Maple Grove City Council Minutes December 6, 2021 Page 2 MINUTES A. Work session meeting – November 15, 2021 Regular meeting – November 15, 2021 Closed work session meeting – November 29, 2021 HUMAN RESOURCE ITEMS B. Appointment of police officer Motion to approve the appointment of Grant Prom to the position of police officer in the Police Department at an annual salary of $62,048.48 based on the 2021 pay rate, effective January 3, 2022 subject to a twelve-month probationary period. All required screenings and background checks have been successfully completed. C. Appointment of CED part-time secretary Motion to approve the appointment of Kim Hansen to the position of part-time secretary in the Community and Economic Development Department at an annual salary of $30,925.44, effective December 7, 2021 subject to a twelve-month probationary period. All required screenings and background checks have been successfully completed. Motion to authorize staff to begin the recruitment process for the vacant position of part-time customer service representative in the Administration Department as a result of the transfer. COMMUNITY & ECONOMIC DEVELOPMENT ITEMS D. Arbor Committee member resignation This item was removed by Councilmember Hanson for discussion. E. Crocus Grove PUD concept stage plan, development stage plan, rezoning, preliminary plat and administrative lot division Motion to table the application at the request of the applicant. Maple Grove City Council Minutes December 6, 2021 Page 3 F. Eagle Ridge administrative lot combination division Motion to approve the requested administrative parcel combination and division of parcels PID No. 25-119-22-41- 0001 and PID No. 25-119-22-42-0004. G. North Metro Public Safety Public Training Facility administrative lot combination Motion to approve the administrative lot combination for three city-owned properties where the North Metro Public Safety Training Facility is located. H. ZOTA Article XVI regarding updates to the tobacco code Motion to adopt Ordinance No. 21-20 amending city code Article XVI Tobacco to provide for two types of licenses and related changes. Motion to adopt Summary Ordinance No. 21-20 to reduce publication costs. ENGINEERING ITEMS I. 2022 Trunk Sanitary CIPP - Accept bid and award contract Motion to adopt Resolution No. 21-178 accepting the bid for 2022 Trunk Sanitary CIPP Project No. 22- 04 and awarding to Visu-Sewer at a contract amount of $1,526,317.50. J. Northwood Church-Weston Commons - authorize ad for bids Motion to adopt Resolution No. 21-173 approving plans and specifications for Northwood Church/Weston Commons Project No. 21-16, receiving surety, and authorizing advertisement for bids. K. Sureties - December 6, 2021 Motion to approve the surety actions as recommended by staff. L. Termination of Wetland Conservation Act Declaration of Maple Grove City Council Minutes December 6, 2021 Page 4 Restrictions and Covenants Motion to authorize the Mayor and city clerk to execute the “Consent of LGU to Termination of Declaration of Restrictions and Covenants for Replacement Wetland.” M. T-Mobile Site lease agreement amendments Motion to adopt Resolution No. 21-177 approving the following: • Second Amendment to Site Lease Agreement for the telecommunication equipment located at Water Tower #1 • Second Amendment to Site Lease Agreement for the telecommunication equipment located at Water Tower #2 ADMINISTRATIVE ITEMS N. Limited scope emergency declaration Motion to adopt Resolution No. 21-175 declaring a local emergency pursuant to Minn. Stat. § 12.29 to allow for public officials’ remote meeting attendance when necessary during the COVID-19 pandemic. O. New and renewal tobacco licenses Motion to approve the new and renewal tobacco licenses for the period January 1, 2022 through December 31, 2022, subject to compliance with all licensing requirements as outlined in Article XVI – Maple Grove City Code. P. Approval of Addendum to Joint Powers Agreement for the North Metro Regional Public Safety Training Facility Expansion Motion to approve an Addendum to the 2021 Joint Powers Agreement for the North Metro Regional Public Safety Training Facility Expansion per the request of Minnesota Management and Budget (MMB) staff, and authorizing the Mayor and city administrator to execute it on behalf of the city. Maple Grove City Council Minutes December 6, 2021 Page 5 Q. Parkway Station license agreement with the Hindu Society of Minnesota Motion authorizing the Mayor and city administrator to execute the license agreement between the City of Maple Grove and the Hindu Society of Minnesota for use of the Parkway Station on January 1, 2022. R. Transit Station curb connections project change order 2 with Project Restorations Motion to authorize the Mayor and city administrator to execute change order 2 with Project Restorations for the Maple Grove Transit Station curb connections project for an amount not to exceed $2,000. S. Approve claims Motion to approve claims totaling $ 4,621,049.56. Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to approve the consent items as amended, removing item 3D (Arbor Committee member resignation). Upon call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion carried. Consideration The following items were pulled from the consent agenda. of items pulled Regarding Item 3D (Arbor Committee member resignation), from the Councilmember Hanson stated Ed Reichow has been a valued agenda member of the Arbor Committee for the past 17 years. She thanked Mr. Reichow for his dedicated service to the city and noted his expertise would be greatly missed. Councilmember Leith agreed noting Mr. Reichow has tremendous knowledge on trees and shrubs and he would be greatly missed. Motion by Councilmember Hanson, seconded by Councilmember Barnett, to accept Ed Reichow’s resignation from the Arbor Committee effective December 31, 2021. Upon call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion Maple Grove City Council Minutes December 6, 2021 Page 6 carried. Special business Open forum There were no open forum issues brought before the Council at this meeting. Public hearings 7:30 p.m. Finance Director Sticha reviewed the 2022 budget in detail with public hearing the Council. He reported the preliminary levy was set by the Council in September. He commented on the process that was 2022 budget followed for the budget each year and discussed the proposed expenditures and revenues for the coming year. The significant factors that will impact the 2022 budget were reviewed. He described how property taxes were disbursed between the city, county, and other taxing districts. The cost to provide city services was reviewed in detail with the Council. He discussed how the proposed budget and tax levy would impact the median value homeowner in Maple Grove. He commented further on the proposed 2022 budget, noting how the tax levy would impact the median value homeowner and asked for comments or questions from the Council. Motion by Councilmember Hanson, seconded by Councilmember Jaeger, to open the public hearing. Upon call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:54 p.m. and asked if anyone would like to address this issue. Joe Piket, 17749 62nd Avenue, discussed how the new storm water servicing fee could adversely impact local businesses. He encouraged the Council to consider delaying this fee for one more year in order to provide some relief for the business owners who have been adversely impacted by COVID. Motion by Councilmember Hanson, seconded by Councilmember Barnett, to close the public hearing at 8:01 p.m. Upon call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion Maple Grove City Council Minutes December 6, 2021 Page 7 carried. 7:30 p.m. Assistant City Engineer Hale requested the Council consider the public hearing Fountains Area Improvements which included widening and surface work at the intersection at Fountains Way and Fountains Fountains Drive. He commented further on the signal and median work that would be completed at this intersection. It was noted the Area total project cost was $694,000. Improvements Councilmember Hanson asked if the pedestrian ramps would be Americans with Disabilities Act (ADA) accessible. Assistant City Engineer Hale discussed the upgrades that would be made to the pedestrian ramps. Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to open the public hearing. Upon call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 8:02 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Hanson, seconded by Councilmember Barnett, to close the public hearing at 8:03 p.m. Upon call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion carried. Motion by Councilmember Hanson, seconded by Councilmember Barnett, to adopt Resolution No. 21-174 ordering Fountains Area Improvements Project No. 16-02 and re-authorizing advertisement for bids. Upon call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion carried. 7:30 p.m. Assistant City Engineer Hale requested the Council order public hearing specifications for the Main Street rehabilitation improvements. He discussed the work that would be done along Main Street Main Street which included streetscape, hardscape and pavement sections work along Main Street between Elm Creek Boulevard and rehabilitation Arbor Lakes Parkway. Councilmember Barnett asked if 100% of the design has been Maple Grove City Council Minutes December 6, 2021 Page 8 determined for this project. Assistant City Engineer Hale reported staff was at the feasibility level for this project. Motion by Councilmember Hanson, seconded by Mayor Steffenson, to open the public hearing. Upon call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 8:10 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to close the public hearing at 8:11 p.m. Upon call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion carried. Motion by Councilmember Hanson, seconded by Mayor Steffenson, to adopt Resolution No. 21-172 ordering Main Street Rehabilitation Project No. 19-10 and ordering plans and specifications. Councilmember Hanson stated Main Street was almost 25 years old and was in need of repair work. She discussed how the Council worked with WSB to find ways to make thoughtful improvements to this area of Maple Grove. Upon call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion carried. Community and economic development items Evanswood Planning Manager Vickerman stated the applicant is requesting PUD planned unit development, development stage plan, rezoning, development and preliminary plat approval for a residential development stage plan, project consisting of 227 detached home lots and 138 rezoning and townhomes on 115.14 net acres of land. The proposal is consistent with the comprehensive plan, the approved concept preliminary plan, passes the project point system, and in all other respects Maple Grove City Council Minutes December 6, 2021 Page 9 plat meets the required elements of the zoning code. Staff has identified minor corrections for the applicant to make that can be addressed before permits are issued for the project, but otherwise has no major issues with the proposal. Staff commented on the proposed project in further detail and noted the Planning Commission recommended approval on a 6-1 vote. Councilmember Hanson asked if this project was originally presented as rental, or owner-occupied. Planning Manager Vickerman recalled that the project was all presented as owner- occupied. He commented on the number of projects that have turned to rental in recent months. Councilmember Barnett questioned when this concept was approved. Planning Manager Vickerman reported this concept was approved in May 2021 Councilmember Barnett stated this meant the apartment moratorium had expired. Planning Manager Vickerman indicated this was the case. Councilmember Barnett indicated she would not have been comfortable with this concept had it been presented as rental. Mayor Steffenson noted for the record that he received an email from Michael Ostaffe, 7259 Weston Lane N, on this topic and he asked for a motion from the Council to accept the email into the record. Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to accept the email from Michael Ostaffe into the record. Upon call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion carried. Ben Schmidt, TEG Land Holdings, LLC thanked staff for the thorough staff report. He commented on the lively discussion that was held at the Planning Commission meeting. He understood there was concern regarding the fact the townhomes may be rental. He explained he was proud of the plan that was brought forward noting it took over two years for the plan to be completed with staff. Councilmember Barnett requested further information regarding the parking situation in the townhome rentals. Mr. Schmidt Maple Grove City Council Minutes December 6, 2021 Page 10 stated he exceeded the city’s parking requirements, noting each unit would have a two-car garage, with parking in the driveway and scattered throughout the townhome development. Councilmember Hanson stated she appreciated the work that was done on the plan by the applicant with staff. She appreciated how the lot sizes had been addressed. In addition, she appreciated the greenspace and tot lot. She noted she was concerned with the fact this development had flipped to rental. She stated she shared the same concerns the Planning Commission voiced and explained it was hard to move this project forward without knowing if this project would be owner-occupied or rental. Mayor Steffenson understood the applicant may find itself in an uncertain position. He stated he had some skepticism whether or not the developer knew if this project would be rental. He understood this was a costly development, but the rental portion of the project was a concern to him. He asked if the city has provided limitations for parking restrictions on private roads in the past. Planning Manager Vickerman stated this would depend on the width of the private road. He explained this development would have roughly 90 parking spaces throughout the community. Councilmember Jaeger questioned if this development would have an association. Planning Manager Vickerman reported this was the case. Councilmember Jaeger asked if the townhomes would be rental or owner occupied. Mr. Schmidt stated he was uncertain at this time. He understood there was demand for both in this market. Further discussion ensued regarding the size of the proposed townhome units. Councilmember Jaeger inquired how many tot lots were being considered. Mr. Schmidt reported he was proposing to install one central tot lot. Councilmember Jaeger commented she was concerned with the five homes on the west side of Troy Lane because they were adjacent to wetlands. She questioned how people would be kept out of the wetlands. Mr. Schmidt stated signs could be posted. Maple Grove City Council Minutes December 6, 2021 Page 11 Councilmember Hanson asked if the City Council had the legal authority to determine if these units would be rental or owner- occupied. City Attorney Templin reported the city’s code does not distinguish between rental and owner-occupied. Councilmember Jaeger stated she was concerned about the proposed rentals. She supported the Council not voting on this project. Councilmember Barnett commented she would expect larger lots and amenities if the townhome portion was going to be rental. She indicated parking was also a concern to her. Councilmember Leith stated he understood the developer had a right to build rental or owner-occupied units. However, he did not like the fact that the plan was uncertain at this time. Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to table action on the Evanswood PUD development stage plan, rezoning and preliminary plat. Upon call of the motion by Mayor Steffenson, and a roll call vote, there were two ayes and three nays (Mayor Steffenson, Councilmember Barnett and Councilmember Hanson opposed). Motion failed. Motion by Councilmember Barnett, seconded by Councilmember Hanson, to direct the City Attorney to draft a Resolution and PUD Agreement approving the Evanswood PUD development stage plan and preliminary plat subject to: 1) The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the memorandums from: a) The Community & Economic Development Department dated November 23, 2021 2) Any remaining unresolved comments on the Evanswood plan review - review comments report dated November 16, 2021 3) The applicant shall add a tot lot to the townhome portion of the plan. Maple Grove City Council Minutes December 6, 2021 Page 12 Upon call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion carried. Motion by Councilmember Barnett, seconded by Councilmember Jaeger, to direct the City Attorney to draft an ordinance approving the rezoning from R-A, Single- Family Agricultural to Planned Unit Development. The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion carried. Maple Grove Economic Development Manager Angell explained the Innovation applicant, Scannell Properties, is requesting PUD concept stage Center plan approval for the construction of two buildings totaling planned unit 305,000 square feet on a 47.48-acre parcel located to the development northwest of the intersection of Holly Lane and 105th Avenue. The property is currently vacant/agricultural with the exception non- of a power line that runs through the northern end of the residential property. The proposed buildings would be industrial/business concept stage park in nature and would be situated so that the fronts of the plan buildings would face I-94. Building one has a total size of 110,000 square feet and building two has a total size of 195,000 square feet. Adjacent land uses include single-familyto the east, industrial to the north (Dayton), and I-94 to the west. Staff discussed the plans in further detail and reported the Planning Commission recommended approval. Councilmember Hanson stated she would like to better understand the road improvement plans. She asked if the Council had received a list of responses to the questions provided by the neighbors. She explained she would like to see that. She noted one neighbor asked for an economic impact study, stating this would not be an appropriate use of the city’s time. However, she did want to know if an EAW would be completed. Economic Development Manager Angell reported after speaking with the applicant and looking at state statute the developer has agreed to complete an EAW before the development stage plan came to the Council. Maple Grove City Council Minutes December 6, 2021 Page 13 Councilmember Leith noted the concept stage plan was to provide the Council with the general location of buildings, the use and the general road configurations. City Attorney Templin reported this was the case, noting the details and specifics were offered under the development stage plan. Scott Moe, Scannell Properties, reported in order to get details regarding roads and stormwater, tens of thousands of dollars have to be spent. He explained he was seeking concept plan approval in order to move onto the development stage plan. He reported the road would get built to detailed plans and he would be paying for a substantial portion of the roadway. He commented if this project was going to be successful, he needed it to move forward. Joel Baglien, 10757 Garland Lane North and 10600 Holly Lane North, reported he was representing the neighbors that presented the city with the 27 questions prior to the Planning Commission meeting. He thanked the Council for allowing him to speak. He understood the developer was passionate about moving this project forward and had plans in place to cover the expense. He reported he has lived along Holly Lane for the past 30 years and discussed how he would be impacted by the proposed project. He stated he wanted to protect the value of his asset and was nervous about taking in good faith that his property would not be affected materially from the proposed development. He stated he understood the Council’s purpose and encouraged the Council to fully consider how this project would adversely impact the adjacent homeowners. Mr. Moe stated he couldn’t agree with the homeowners more. He understood the 27 questions had to get answered to their satisfaction. He anticipated this was a chicken and the egg situation, noting his project would not get approved until the neighbors get answers to their questions. He understood the value of these homes was important to the neighbors and the City Council. He requested his project be allowed to go forward and that these questions be answered along the way. Councilmember Barnett asked if concept could be approved this evening and then if the answers to the questions come back to the Council’s disliking, could the project then be denied in the future. City Attorney Templin stated if the Council finds Maple Grove City Council Minutes December 6, 2021 Page 14 reasons within city code to deny the request, this could be done. Councilmember Barnett indicated she would like to table action on this project until she had a better understanding on the project and the answers to the 27 questions. Motion by Councilmember Barnett to table action on the Maple Grove Innovation Center planned unit development non-residential concept stage plan. The motion fails for lack of a second. Councilmember Jaeger asked if what the Council was approving this evening would be written in stone. City Attorney Templin stated the Council was being asked to approve the general location of the buildings, the general use on the property and the general location of the roadways. Councilmember Barnett reiterated that if approved the City Council would not be able to back out of this project if it meets city code. She asked if the city had committed to providing TIF for this project. Economic Development Manager Angell reported the city has not received an application for a public subsidy for this project. He explained the developer would have to submit a full application with a 15-year proforma in order for TIF to be considered by the city. Councilmember Hanson questioned if it was appropriate for the Council to consider if there was appropriate infrastructure in place to support this development and any future development at the concept stage phase. City Attorney Templin reported this was not part of the considerations for a concept stage plan. He stated access was a part of this, but not the finer details. Motion by Mayor Steffenson, seconded by Councilmember Jaeger, to direct the City Attorney to draft a resolution approving the Maple Grove Innovation Center PUD concept stage plan subject to: 1. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the memorandums from: a. The Community & Economic Development Department dated November 9, 2021 b. The Engineering Department dated November 3, Maple Grove City Council Minutes December 6, 2021 Page 15 2021 c. The Fire Department dated November 1, 2021 d. The Parks & Recreation Department, dated November 17, 2021 2. Staff and the applicant addressing and responding to the question list titled ‘Questions from Holly Lane Property Owners’ dated November 29, 2021 as part of any future Development Stage Plan application for this proposal. The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. Councilmember Hanson stated she appreciated the robust conversation the Council has had regarding this item and noted she would be supporting the project. Councilmember Barnett indicated she would not be supporting this item because she believed the neighbors deserved answers first. Upon call of the motion by Mayor Steffenson, and a roll call vote, there were four ayes and one nay (Councilmember Barnett opposed). Motion carried. Summerwell Motion by Councilmember Jaeger, seconded by Maple Grove Councilmember Hanson, to remove this item from the table. Upon call of the motion by Mayor Steffenson, and a roll call PUD concept vote, there were five ayes and no nays. Motion carried. stage plan and rezoning Planning Manager Vickerman stated the applicant is requesting PUD concept stage plan and rezoning approval for a 220-unit rental townhome community off of 105th Avenue west of Maple Grove Parkway. The townhomes will have two to four bedrooms ranging from 1,300 square feet to 3,000 square feet in size. They will have small individual lawn areas in back, adjacent to the common open space areas. A club house is proposed with a pool, hot tub, grilling stations, fitness center, yoga room, lounge, conference rooms, kitchen, and pet spa and dog run. All lawncare and snow removal will be handled by maintenance companies, individuals will not be responsible for Maple Grove City Council Minutes December 6, 2021 Page 16 this. The buildings all have two car garages with 20-foot driveways for additional parking. An additional 55 parking spaces are spread throughout the community. All buildings have common green areas in the back that incorporate a pedestrian trail system throughout the community. The proposal is very similar to the recently built Mill’s Creek neighborhood but with attached townhomes instead of detached homes. Vehicular access is provided via a connection to 105th Avenue and a connection to Ranchview Lane. All streets in the proposal are proposed to be private except for Ranchview Lane North on the western side of the proposal. Pedestrian infrastructure is proposed throughout the site with connections to the trail system along 105th Avenue at multiple locations. Staff noted the applicant had submitted updated plans based on comments received from the Planning Commission. These updated plans were further reviewed with the Council and it was noted the Planning Commission recommended approval on a 6-1 vote. Councilmember Hanson asked if the bullet points listed by staff had been addressed by the applicant. Planning Manager Vickerman reported these still needed to be addressed by the applicant. Mayor Steffenson inquired how many guest parking stalls does this site have. Planning Manager Vickerman reported the site would have 55 guest parking spaces. Councilmember Jaeger questioned if snow would have to be hauled offsite due to the fact this development would have narrower private streets. Planning Manager Vickerman explained staff had asked the developer for further information on where snow would be stored within the development. He indicated snow could not be put in the wetlands. Councilmember Barnett requested further information regarding the city’s parking requirements. Planning Manager Vickerman reviewed the city’s parking requirements for townhomes and apartment buildings. Councilmember Barnett feared that the townhouse development would not have adequate parking and noted the city does not allow for overnight parking on streets. Ned Dodington, representative for Greystar Development and Construction, thanked the Council for their feedback. He Maple Grove City Council Minutes December 6, 2021 Page 17 reported he has a dedicated team focused on single family rental communities. He stated he had eight in operation throughout the United States totaling over 1,300 units. He explained based on his calculations this project was overparked with four spaces per unit. He noted some of his other projects had 1.4 spaces per unit. He believed there was ample parking. He indicated he was working on a snow removal plan. Mayor Steffenson asked if the clubhouse and other amenities would be completed prior to the rental units. Mr. Dodington reported Greystar would approach this project in phases noting the amenities would be completed in Phase I. Councilmember Barnett questioned if the city would allow multiple leases per unit. Community and Economic Development Director Hogeboom explained a rental license would be required if a tenant wanted to rent one room or multiple rooms within a unit. Councilmember Hanson stated she appreciated the fencing that would be placed along the railroad. Motion by Councilmember Hanson, seconded by Councilmember Leith, to direct the City Attorney to draft a resolution approving the Summerwell Maple Grove PUD concept stage plan subject to: 1. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the memorandums from: a. The Community & Economic Development Department dated November 2, 2021 b. The Water Resources Engineer dated November 2, 2021 2. At the time of development stage plan application, the applicant shall show fencing along the railroad tracks. Upon call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion carried. Motion by Councilmember Hanson, seconded by Councilmember Barnett, to direct the City Attorney to draft an ordinance approving the rezoning from R-A, Single- Maple Grove City Council Minutes December 6, 2021 Page 18 Family Agricultural to Planned Unit Development. The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion carried. Engagement Economic Development Manager Angell requested the Council Agreement consider an engagement agreement with Taft Stettinius & Hollister, LLP and MWF Properties. He explained this with Taft engagement agreement would assist with the development of a Stettinius & 152-unit affordable senior multi-family residential development Hollister, LLP in the Tricare area. He noted the developer was proposing the and MWF senior housing units would be affordable to 60% AMI. The plan Properties would be coming before the Planning Commission on December 13 and the City Council on December 20. He noted the developer was seeking a bonding allocation from the Minnesota Department of Management and Budget to assist with making the units affordable. The timeline for this project was discussed in further detail and staff recommended approval of the engagement agreement. Motion by Mayor Steffenson, seconded by Councilmember Jaeger, to approve the Taft Stettinius & Hollister, LLP engagement agreement between the City of Maple Grove and MWF Properties. Upon call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion carried. Report on Community and Economic Development Director Hogeboom upcoming updated the Council regarding the following: community • The Planning Commission would meet next on Monday, and economic December 13 to discuss the Tricare MWF Properties senior development housing project. items • The Shake Shack held a ribbon cutting ceremony on Monday, December 6 at the Shoppes at Arbor Lakes. • Max’s on Main would be holding a ribbon cutting ceremony Maple Grove City Council Minutes December 6, 2021 Page 19 on Wednesday, December 8 at 4:00 p.m. • The Arbor Committee would meet next on Thursday, December 9 at 7:00 p.m. Administration items Report on City Administrator Nelson explained that the Council has her upcoming Monday report if there are any questions. She reported the Employee Appreciation Event would be held on Thursday, administration December 9. She noted two retirement celebrations would be items held in December. Ron Nagy’s on December 17 and Jan Clark’s on December 20. Items added to Councilmember Jaeger reported the next farmers market would the agenda be held on Thursday, December 9 from 3:00 p.m. to 6:00 p.m. at the Community Center. Councilmember Jaeger commented on the family friendly New Year’s Eve Party that would be held from 2:00 p.m. to 6:00 p.m. at the Community Center on Friday, December 31. Councilmember Jaeger invited people to attend the Skate with Santa event on Saturday, December 11 from 5:00 p.m. to 8:00 p.m. in Central Park. Councilmember Jaeger encouraged residents to adopt a fire hydrant to ensure the city’s hydrants stayed free and clear of snow this winter. Councilmember Jaeger reported the National Night Out Association has Maple Grove listed #1 for 2021 and recognized Crime Prevention Officer Todd Strigge for his leadership. Councilmember Jaeger encouraged all residents to reflect on the attack on Pearl Harbor, which happened on December 7, 1941. Councilmember Hanson stated on Sunday the Maple Grove Lions collected Toys for Tots and food for the local food shelf. She indicated this was a great community event. Adjournment Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to adjourn to the regular City Council meeting on December 20, 2021 at 7:30 p.m. Upon Maple Grove City Council Minutes December 6, 2021 Page 20 call of the motion by Mayor Steffenson, and a roll call vote, there were five ayes and no nays. Motion carried. The meeting was adjourned at 9:45 p.m. by Mayor Steffenson. Respectfully submitted, Heidi Nelson City Administrator