City Council

Maple Grove City Council meeting meeting minutes March 7, 2022 Call to order Pursuant to call and notice thereof, a regular meeting of the Maple Grove City Council was held at 7:30 p.m. on March 7, 2022 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson, Karen Jaeger, Phil Leith, and Kristy Barnett. Absent was none. Present also Joe Hogeboom, Community and Economic Development Director; Brett Angell, Economic Development Manager; Peter Vickerman, Planning Manager; Ken Ashfeld, Acting City Administrator; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the city in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/or deletions to deletions to the consent agenda to which Ken Ashfeld stated the following: the agenda Item amended to the agenda None Item amended to the consent agenda None Item added to the agenda None Item removed from the consent agenda for discussion None Consent items The following consent items were presented for Council’s approval: MINUTES Maple Grove City Council minutes March 7, 2022 Page 2 A. Regular meeting – February 22, 2022 HUMAN RESOURCES ITEMS B. Approval of LELS local 308 police sergeant union contract Motion to authorize the approval of the labor agreement between the City of Maple Grove and LELS local 308 representing police sergeants for the period of 1/1/2022 through 12/31/2024. C. Recruitment approval for building permit technician scheduler Motion to authorize staff to begin the recruitment process for the position of building permit technician scheduler due to the resignation of Austin Rademacher which is accepted with an effective date of March 18, 2022. D. Recruitment approval for human resources director Motion to authorize staff to begin the recruitment process for the position of human resources director due to the resignation of Denise Thul which is accepted with an effective date of March 25, 2022. E. Recruitment approval for police records management lead Motion to authorize staff to begin the recruitment process for the position of police records management lead due to the resignation of Sarah Dyer which is accepted with an effective date of March 11, 2022. F. Recruitment approval for police records management technician Motion to authorize staff to begin the recruitment process for the position of police records management technician due to the resignation of Ashley Jordet which is accepted with an effective date of March 11th, 2022. COMMUNITY & ECONOMIC DEVELOPMENT ITEMS Maple Grove City Council minutes March 7, 2022 Page 3 G. Crocus Grove Planned Unit Development concept stage plan, development stage plan, preliminary plat, rezoning and administrative lot division Motion to table the application at the request of the applicant. H. Edgewater on Cook Lake final plat update Motion to direct the city attorney to draft a resolution approving the final plat for Edgewater on Cook Lake. I. Edison Apartments Planned Unit Development concept stage plan amendment Motion to adopt Resolution No. 22-054 approving the Edison Apartments PUD concept stage plan amendment. J. Fox Briar Ridge East final plat Motion to direct the city attorney to draft a resolution approving the Fox Briar Ridge East final plat. K. Fox Briar Ridge East Planned Unit Development concept stage plan, development stage plan, rezoning and preliminary plat Motion to adopt Ordinance No. 22-05 approving the rezoning from RA, Single-Family Agricultural to R3 PUD, Single and Two-Family Residential Planned Unit Development. Motion to adopt Resolution No. 22-053 approving the Fox Briar Ridge East Planned Unit Development concept stage plan, development stage plan and preliminary plat subject to: 1. Planned Unit Development agreement final review and approval of the City Attorney and the Director of Community and Economic Development L. Master subordination agreement and first amendment to the promissory note and mortgage with Maple Village II, LLC Motion to approve the master subordination agreement and estoppel certificate and first amendment to the promissory note and mortgage with Maple Village II, LLC. Maple Grove City Council minutes March 7, 2022 Page 4 M. Support for local housing and land use regulation Motion to adopt Resolution No. 22-042 supporting local housing and land use regulation. ENGINEERING ITEMS N. County Road 47 Reconstruction (Plymouth) Project No. 22- 13 establish project Resolution No. 22-052 Motion to adopt Resolution No. 22-052 establishing County Road 47 (Plymouth) Project No. 22-13. O. Evanswood Project No. 21-10 - approve plans and authorize ad for bids - Resolution No. 22-039 Motion to adopt Resolution No. 22-039 approving plans and specifications for Phase 1 of Evanswood Project No. 21-10 and authorizing advertisement for bids. P. Public street designation - Resolution No. 22-049 Motion to adopt Resolution No. 22-049 designating certain city property as a publicly dedicated street and declaring the street open for travel. Q. Water Emergency Board and water restrictions - Ordinance No. 22-04 Motion to adopt Ordinance No. 22-04 amending Maple Grove City Code Section 34-60 to update provisions related to the emergency board and water restrictions. Motion to adopt Ordinance Summary No. 22-04 for purpose of reducing publication costs. R. Sureties Motion to approve the surety actions. ADMINISTRATIVE ITEMS S. Acting city administrator Maple Grove City Council minutes March 7, 2022 Page 5 Motion to approve Public Works Director/City Engineer Ken Ashfeld as acting city administrator effective retroactively Friday, March 4, through Saturday, March 12, 2022. T. Commercial kennel licenses A motion to approve a commercial kennel license for: Petco at 8010 Wedgwood Lane N Banfield Pet Hospital at 7845 Main Street N Adogo Pet Hotel at 7400 Kirkwood Court N North Paws Veterinary at 9481 Garland Lane N VCA Animal Hospital at 7000 E Fish Lake Road Heritage Animal Hospital at 12624 Bass Lake Road Pet Dermatology Clinic at 9712 63rd Avenue N Wellhaven Pet Health at 11740 Elm Creek Boulevard N Paws and Claws at 13640 Grove Drive N U. Purchase authorization of MY RIDE vehicle Motion to authorize the city administrator to execute the purchase of a 2021 Ford Transit 350 Extended Length van from North Central Bus & Equipment, Inc. in the amount of $72,196 for Maple Grove Transit’s MY RIDE service. V. Transit Station parking ramp LED lighting conversion bid award Motion to authorize the mayor and city administrator to execute an agreement with BluSky Electric, LLC in an amount not to exceed $143,600 for the Maple Grove Transit Station parking ramp LED lighting conversion bid award. W. Approve claims Motion to approve claims totaling $ 2,529,687.10. Motion by Councilmember Leith, seconded by Councilmember Barnett, to approve the consent items presented. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Maple Grove City Council minutes March 7, 2022 Page 6 Consideration None. of items pulled from the agenda Special business Open forum There were no open forum issues brought before the Council at this meeting. Community and economic development items Arbor Lakes Economic Development Manager Angell explained Endeavor Business Park Development is seeking PUD development stage plan and final plat approval for building B of the second phase of Arbor Lakes Phase 2 Business Park. The subject property is located at the northeast Building B intersection of Fountains Drive and Zachary Lane. This project Planned Unit was first brought forward for approvals by the city in 2017 and Development received renewed approvals for concept stage plan in 2021. The stage plan and first building of phase two received development stage plan final plat approval in 2021 and is currently under construction. This request for PUD development stage plan and final plat approval matches the development concept and comments that were previously approved. Staff commented further on the request and reported the Planning Commission recommended approval. Joe Bergman, Endeavor Development, thanked the Council for considering his request and noted he was available for questions. Motion by Councilmember Leith, seconded by Councilmember Jaeger, to direct the city attorney to draft a resolution and a Planned Unit Development agreement approving the Arbor Lakes Business Park Phase 2 Building B Planned Unit Development stage plan and final plat subject to: 1. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in Maple Grove City Council minutes March 7, 2022 Page 7 the memorandums from: a. The Community & Economic Development Department dated February 4, 2022 b. The Engineering Department dated January 21, 2022 c. The Fire Department dated January 19, 2022 The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. 7479 Planning Manager Vickerman explained the applicant is Fernbrook requesting four variances to permit a recently constructed shed that encroaches into the 5-foot side yard setback that is larger Lane North and taller than permitted within the shoreland setback area. The Variance property located at 7479 Fernbrook Lane North abuts Fish Lake and is in the shoreland overlay district. City Code allows for a water oriented accessory structure to be placed within the 75- foot shoreland setback when certain conditions are met. The code specifies the structure shall not be greater than 10 feet in height and 100 square feet in area. Additionally, the structure shall at no point be closer than 25 feet to the ordinary high- water mark and shall conform with side yard setbacks for that zoning district. Details regarding the shed color and location were reviewed with the Council. Staff commented on the discussion that was held at the Planning Commission level and reviewed the recommendations that were made to the City Council regarding the four variances. Councilmember Jaeger asked why the fifth variance was removed from consideration. Planning Manager Vickerman explained staff originally discussed the need for an impervious surface variance, but after discussing this with the applicant and engineering staff, code allows the applicant to go higher with impervious surface if there is proper stormwater management done on the site. He indicated this was made a condition for approval and the applicant would have to build a swale with plantings around the shed. Maple Grove City Council minutes March 7, 2022 Page 8 Councilmember Jaeger reported the applicant was still over the 30% requirement. Planning Manager Vickerman reported this was the case. Councilmember Leith discussed the patio that was added to the home and inquired if this required a variance. Planning Manager Vickerman commented the patio was not something the city knew about until the shed complaints were brought to staff’s attention. He stated ownership of the home changed in 2021 and it was noted the previous owner built the patio. He indicated the patio would not require a permit from the city. Councilmember Leith stated he understood the property had runoff concerns. He questioned if the proposed engineering work was just for the shed or would this also mitigate the patio area. Planning Manager Vickerman explained staff was focused on the shed, because this pertained to the variance request. Councilmember Leith discussed the slope of the property and asked how far the shed was from the lake. Planning Manager Vickerman reported the shed had to be 25 feet from the lake and noted the applicant’s shed was 26½ feet from the lake. Councilmember Jaeger questioned what the hardship was for this variance request. Planning Manager Vickerman stated this was discussed by the Planning Commission and noted the only recommendation of approval for the variance was for the color of the shed. He commented further on the city’s shed color requirements and noted the Planning Commission believed the gray color would remain due to the surrounding rock wall and plantings. Councilmember Jaeger did not believe this was a hardship. She requested further information regarding the hardships for the applicant. Planning Manager Vickerman explained variance requests now have to prove practical difficulties, which was an easier standard to meet. Councilmember Barnett inquired what the practical difficulty was for the shed. Planning Manager Vickerman reported the purpose of the shed was to store hockey equipment, boards and lights for their hockey rink. Councilmember Barnett questioned if the applicant had a Maple Grove City Council minutes March 7, 2022 Page 9 garage. Planning Manager Vickerman stated the applicant does have a garage. He noted the shed was allowed under code, it was just the size, height, color and location that were in question. He commented if the Council elected to not grant the variances for size, height and location the shed would have to be removed. Councilmember Barnett asked if the applicant was made aware of the city’s requirements regarding shed size and placement prior to constructing the shed. Planning Manager Vickerman explained this was the case. Mayor Steffenson commented the applicant went ahead and built the shed in this location. He requested the representative for the applicant come forward at this time. Robert Kouba, attorney and representative for the applicant, explained the variance request was for his client Mr. Michael Ball. He addressed some of the questions that were brought up. He addressed the hardship of this lot was that it was extremely narrow. The lot was 40 feet wide at the road and 49 feet at the lake. He commented by code, this was a narrow lot and this creates a hardship when looking at placement of sheds. He indicated another hardship was that his client uses this shed to store equipment and things related to maintaining a hockey rink on the lake for local children in the community. He explained this equipment includes hockey boards, lights, an ATV, a UTV and equipment related to smoothing out the ice. Originally, the equipment had been stored on the property under a tarp and his client was informed this was not to code. This led his client to purchase and construct a shed. Mr. Kouba reported his client inquired last April what the requirements were for sheds and also had a conversation with staff in November of 2021. He stated his client mistakenly believed that because he had a narrow lot that this made his property unique and therefore he would receive a variance. He understood this was not the case, but this was his clients preliminary understanding of code. He discussed the impervious surface concerns noting the shed had a gravel base instead of concrete. He reviewed the slope of the property and described how water flowed down the slope. He explained his client had put boulders and plants around the shed. Maple Grove City Council minutes March 7, 2022 Page 10 Mr. Kouba commented on the color variance for the shed. He indicated staff recommendations involved placing boulders, perennials and plants to shield the shed. He stated it was determined this would not be enough given the location of the shed. He explained the issue was with the color of the shed. He understood the purpose of that screening variance was to not create eyesores for people on the lake in the winter and the summer. Mr. Kouba stated with respect to practical difficulties the applicant does not need to show reasonable use is possible without the variance. He commented under the practical difficulty standard, the applicant has to show the proposed use with the variance is reasonable. He indicated the reason for the variance was to get the hockey rink equipment out of sight and to bring the property into compliance with staff’s request. Councilmember Leith asked if all of the material in the shed was stored under a tarp for the last several years. Mr. Kouba indicated he was uncertain if the ATV and the UTV were under the tarp, but it was his understanding the boards and lights were under the tarp. He referred this question to the applicant. Michael Ball, 7479 Fernbrook Lane North, thanked the Council for considering his request. He addressed why and when this situation came about explaining that when youth sports were being canceled, he took it upon himself to create a hockey rink on the lake. He discussed the number of teams that have used his rink. He estimated he has invested $40,000 in the pond hockey rink. Originally, the equipment was stored under a tarp because while he has a two-car garage, two trucks are being stored in it. He reviewed the equipment that was being stored in the shed, which included a water trampoline, skis, tubes, life jackets, an ATV, boards and lights for the rink, a motorized snow brush, a skid fish house, and 100-gallon tow behind that smooths the ice. Mr. Ball explained Associate Planner Jesse Corrow visited his property as the foundation for the shed was being constructed. He assumed that the variance would be granted because the variance application states that narrow lots are unique if the parcel was platted prior to September of 1976. He indicated his lot was platted in the 1930’s. He explained he has one of the narrowest lots on the entire lake. He commented that sheds are Maple Grove City Council minutes March 7, 2022 Page 11 typically located to the left or right of the property to allow for the placement of docks and boat lifts in the winter. He stated he has never done this before and has not pulled a permit for a variance. In hindsight, he understood that things could have been done differently. Mr. Ball reported he enjoyed maintaining and running this hockey rink on the lake. He explained he would be coaching hockey for the next six years and he would remain a big part of OMGHA going forward. He requested his shed be allowed to remain as is in order to make room for his boat, boat lift and dock sections on his property in the winter months. Councilmember Jaeger questioned if the neighbors received permits for their sheds. Mr. Ball stated he was uncertain but noted all of his neighbors’ sheds were off to the side, same as his. Councilmember Jaeger asked how many years Mr. Ball had been putting a hockey rink on the lake. Mr. Ball indicated this began last year after COVID when youth sports were canceled and kids could no longer be with their friends. He stated the rink he created allowed children to play hockey outdoors with their friends. Councilmember Jaeger inquired if all of the necessary equipment fit within the shed. Mr. Ball reported he could get all of the equipment inside the shed at this time. Dave Hass, 7487 Fernbrook Lane, stated he lived just to the north of the applicant. He explained this property had no hardship but rather was based on decisions made by the applicant. He reported there has been no community demand for this rink, but rather was the homeowner’s wish. He indicated the homeowner blatantly disregarded the city’s ordinances even after being visited by city staff. He feared that if this shed were allowed to remain in place a precedent would be set. He discussed the impervious surface concerns on this property and encouraged the Council to correct the previous errors that occurred on this property. He commented on his efforts to clean up Fish Lake and stated continual phosphorous runoff would harm the lake. Timothy Niles, 7469 Fernbrook Lane North, stated he lived just to the south of the Ball property. He commented he sent a letter Maple Grove City Council minutes March 7, 2022 Page 12 to the Planning Commission and the City Council regarding his concerns. He echoed what Dave Hass was saying noting he had concerns with the impervious surfaces on this property and the previous work that had been done on the patio. He indicated he was the recipient of all of the water running off of the Ball property. He explained Mr. Ball was aware of the city’s regulations and went ahead with the shed anyway. He reported he has a contentious relationship with Mr. Ball. Mayor Steffenson asked which way the water drained from the shed. Mr. Niles indicated the slope of the shed roof drained towards his property. Mr. Kouba commented his client did not own the property when the patio was completed. He indicated it was the responsibility of the property owner to address any issues related to that. He spoke to the comment that the hardship was created by the property owner. He reported his client was asking for increased square footage, height, slightly reduced screening and setbacks because that is the purpose of the variance. He encouraged the Council to consider if the variance requests were reasonable and if the use being proposed was reasonable. He indicated the height variance was from 10 feet to 10 feet 8 inches, which was an 8-inch height increase. He stated the Planning Commission discussed the fact that variances have been approved for much larger height differentials, one being a pole barn. He stated the size variance was from 100 square feet to 124 square feet. He discussed the purpose of the screening variance, which was to screen the shed from the lake. He noted the code itself does not specify a particular color, but rather says the shed should be screened as much as possible from view by the lake, utilizing things such as vegetation and possibly painting the shed an earthen tone. He indicated the shed in question was painted gray in color to blend in with the boulder wall that was behind it. He asked that the Council find that this color was an earthen tone. He understood that staff considers an earthen tone to be green or brown, which was why a variance to the shed color was required. He stated the hardship was not created by Mr. Ball, but rather by staff’s interpretation of the color requirement. The final variance was the five-foot setback from the side yard property line. He reported the Planning Commission discussed that five-foot variances had been granted in the past. He noted the applicant has the narrowest or one of the narrowest lots on the lake. He indicated the shed was not trespassing on the Maple Grove City Council minutes March 7, 2022 Page 13 neighbor’s lot but rather was within the property line. He spoke to the character of the shed and noted it does not go against the character of the locality. Mayor Steffenson asked if it was accurate that staff visited Mr. Ball when the area was being marked for the shed and spoke to the applicant and his attorney regarding the need for a five-foot setback from the property line. Mr. Kouba stated he was not involved at that time. He reported he did not get involved until the shed had already been constructed. Mayor Steffenson questioned if this information was passed along to another representative. Mr. Kouba reported it was his understanding that he was the first and only representative for Mr. Ball relating to the shed and variances. He understood that Mr. Ball was the only person to review City Code and he did not have the aid of any attorney. Mr. Ball mistakenly thought that because his lot was narrow that this was a reason for the variance to be granted. However, after meeting with Mr. Kouba, Mr. Ball learned this was not the case. He reported Mr. Ball was not trying to circumvent the code, but rather, he thought because the lot was narrow that this was the reason for the variance. Councilmember Jaeger explained Mr. Ball’s parents lived in the house prior to him and Mr. Ball grew up in this house. She indicated he would therefore have knowledge of the requirements for the lot. Mr. Kouba explained he was uncertain what Mr. Ball knew, but he could confirm that Mr. Ball’s parents did own the property. Councilmember Barnett questioned how long Mr. Ball has resided in the house. Mr. Kouba indicated it was his understanding Mr. Ball purchased the house from his parents in the last year or two. Councilmember Hanson inquired if the city had any authority to address the concerns that led to the impervious surface on this property to be so high. City Attorney Templin explained the matter before the Council, in terms of impervious surface, was the shed and only the shed. Councilmember Hanson discussed the memo that was drafted by staff regarding the swale that would be required on the applicant’s property. She asked if the applicant agreed to this Maple Grove City Council minutes March 7, 2022 Page 14 condition. Mr. Kouba reported his client was agreeable to this requirement from staff. Councilmember Barnett questioned how many motions the Council would have to make regarding the variances. Mayor Steffenson reported four motions would have to be made to address the height, size, color and location of the shed. Planning Manager Vickerman reported this was the case. Councilmember Leith stated he had a hard time with the request because the person knew the rules and went against the city’s requirements. He commented 10 to 15 years ago, someone on Fish Lake built a gazebo that was 10 feet from the lake had heat and lights and it was built without a variance. He noted the Council denied the variance request and the gazebo had to be torn down. He indicated the only variance he did not have a problem with was the color of the shed. He supported the applicant being required to move the shed away from the property line in order to comply with the side yard setback. Councilmember Hanson reported she had a problem with all four variance requests. She indicated the homeowner’s first mistake was in making an assumption regarding the variance requirements. She explained the second mistake was learning the assumption was wrong and still proceeding. She stated she had a really hard time with this. She believed city staff was really easy to work with and while the color may not seem like a big deal, she supported the screening being completed properly per City Code. She believed all four variances were troubling especially the height and size of the shed. While she appreciated what the applicant was doing for the neighborhood with the hockey pond rink, she did not believe this gave the applicant the right to disregard the ordinances, particularly when he already knew the requirements. She indicated she could not support the shed placement and anticipated the shed could be moved with the applicant’s ATV. Councilmember Jaeger commented the ordinance states the property has to be 30% or less for impervious surface and while the applicant was proposing mitigation efforts, this was a major concern to her. She questioned why the city had an ordinance in place, if property owners did not have to comply. She reported she was a member of the watershed district and she would not Maple Grove City Council minutes March 7, 2022 Page 15 be supporting this variance request. Councilmember Barnett indicated she lives on a lake and was familiar with the need for places to store lake toys. She stated she saw rinks on Weaver Lake along with sheds. She explained this was a case where the applicant was begging for forgiveness instead of asking for permission. She commented the side yard setback variance was not reasonable when there was room to move the shed 2½ feet. She did not believe it was reasonable for the shed to be that close to the property line when there was room for the shed away from the property line. She indicated the color of the shed was not a concern for her given the fact many homeowners paint them to be uniform with the home. She commented it was great the applicant has provided this rink for the community, but stated there were other rinks that were provided by residents that were not overlooking city ordinances or impeding on their neighbors. She stated it was the City Council’s job to uphold city ordinances and she had a problem with the fact the applicant just chose to overlook them. She reported if the Council were to approve these variances a message would be sent to the community that it was just okay to overlook ordinances. Mayor Steffenson indicated he has only voted to support one lake variance in the past. He questioned if the city has granted any shed variances on Fish Lake. Planning Manager Vickerman discussed the language that was created for properties that have a steep slope that would allow sheds to be located closer than 75 feet. He recalled there was only one property on Weaver Lake and one property on Fish Lake that were allowed to have sheds under this language. Councilmember Leith asked if staff had been approached by a number of residents stating that a 10-foot by 10-foot shed was not sufficient. Planning Manager Vickerman stated he was not aware of staff receiving requests for sheds larger than the 10 by 10 or 100 square feet. Motion by Councilmember Hanson, seconded by Councilmember Leith, to direct the city attorney to draft a resolution approving the variance for shed color for the 7479 Fernbrook Lane North variance subject to the applicant addressing to the satisfaction of the city any remaining applicable comments contained in the Maple Grove City Council minutes March 7, 2022 Page 16 memorandum from the Community & Economic Development Department dated February 22, 2022. Upon call of the motion by Mayor Steffenson, there were four ayes and one nay (Councilmember Jaeger opposed). Motion carried. Motion by Councilmember Hanson, seconded by Councilmember Barnett, to direct the city attorney to draft a resolution approving the variance for height of the shed. Councilmember Jaeger reported she believed the existing shed was too tall. Councilmember Barnett commented she would be supporting the motion on the floor in order to accommodate the existing shed and wanted to see it moved away from the property line. Mayor Steffenson indicated he did not support the height of the shed. Upon call of the motion by Mayor Steffenson, there were two ayes and three nays (Councilmembers Jaeger, Leith and Mayor Steffenson opposed). Motion failed. Motion by Mayor Steffenson, seconded by Councilmember Leith, to direct the city attorney to draft a resolution denying the variance for height of the shed. Upon call of the motion by Mayor Steffenson, there were four ayes and one nay (Councilmember Barnett opposed). Motion carried. Motion by Mayor Steffenson, seconded by Councilmember Leith, to direct the city attorney to draft a resolution denying the variance size of the shed. Upon call of the motion by Mayor Steffenson, there were three ayes and two nays (Councilmembers Hanson and Barnett opposed). Motion carried. Motion by Councilmember Barnett, seconded by Councilmember Hanson, to direct the city attorney to draft a resolution denying the setback variance at 7479 Fernbrook Lane North for the shed to remain in its current location along with findings of fact. The applicant shall acknowledge that park dedication requirements are based on staff review and Maple Grove City Council minutes March 7, 2022 Page 17 recommendation to the Park and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report on Community and Economic Development Director Hogeboom upcoming updated the Council regarding the following: community • The Planning Commission would be holding a worksession and economic meeting on Monday, March 14 to discuss rental housing development items • A regular Planning Commission meeting will be held on Monday, March 14 where the group will discuss the Weston Commons townhome proposal. • A Council/Park Board/Planning Commission joint worksession will be held on Monday, April 18 at 6 p.m. to discuss the master plan for Territorial Road. • The 11th Annual Community Forum on Race will be held on Thursday, April 28 at 6 p.m. • A ribbon cutting ceremony for Restore Hyper Wellness will be held on Thursday, March 17 at 4 p.m. Engineering- public works items Report on Acting City Administrator Ashfeld updated the Council regarding the following: upcoming engineering • Staff was working diligently to put together grant items applications through the Federal Raise program noting $25 million will be requested for the TH610 project. In addition, $10 million will be requested for TH169. • Staff discussed the recent snow event and reported all went well with cleaning the streets. Administration items Maple Grove City Council minutes March 7, 2022 Page 18 Report on Acting City Administrator Ashfeld reported bonding and upcoming transportation funding requests were being made from the Transportation Committee. administration items Items added to Councilmember Jaeger encouraged residents to check their the agenda smoke detectors to make sure they were working and to replace old batteries, if necessary. Councilmember Jaeger stated the farmers market would be held indoors on Thursday, March 24. Councilmember Jaeger reminded residents to set their clocks ahead one hour on Saturday night. Councilmember Leith reported last Friday night the 4th Annual Maple Grove Lions Beer and Wine Tasting event was held to a sold-out crowd. He thanked all who attended this wonderful community event. Chuck Triggs, 11548 72nd Avenue North, stated he has lived in Maple Grove since 1991. He commented he was very proud of this city and he thanked the City Council for all they do for the community. He discussed the street improvement project that would be completed in his neighborhood. He discussed how recent projects on the street have impacted or deteriorated his street. He indicated he was retired and was now being asked to come up with $7,000 which was a tremendous hardship. Acting City Administrator reported a public hearing would be held for this improvement project. Councilmember Hanson commented she recently had her street replaced. She understood this was a costly investment but indicated it was quite nice to have it completed. She reported the city does have a senior deferral program that Mr. Triggs could look into. Adjournment Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to adjourn to the regular City Council meeting on March 21, 2022 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Maple Grove City Council minutes March 7, 2022 Page 19 The meeting was adjourned at 8:55 p.m. by Mayor Steffenson. Respectfully submitted, Ken Ashfeld Acting City Administrator