City Council

Maple Grove City Council meeting meeting minutes April 18, 2022 Call to order Pursuant to call and notice thereof, a regular meeting of the Maple Grove City Council was held at 7:30 p.m. on April 18, 2022 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson, Karen Jaeger, Phil Leith, and Kristy Barnett. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Ken Ashfeld, Public Works Director/City Engineer; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the city in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/or deletions to the deletions to the consent agenda to which Heidi Nelson stated agenda the following: Item amended to the agenda None Item amended to the consent agenda None Item added to the agenda None Item removed from the consent agenda for discussion 3F. 7103 Birchview Road North variance Consent items The following consent items were presented for council’s approval: Maple Grove City Council minutes April 18, 2022 Page 2 MINUTES A. Worksession meeting – April 4, 2022 Regular meeting – April 4, 2022 Special meeting – April 12, 2022 HUMAN RESOURCES ITEMS B. Appointment of building permit technician Motion to approve the appointment of Cynthia Woodard to the position of building permit technician in the Building Department at an annual salary of $58,770.40 effective April 26, 2022 subject to a twelve-month probationary period. All required screenings and background checks have been successfully completed. C. Recruitment approval for combination plan examiner/ building inspector Motion to authorize the recruitment for the combination plan examiner/building inspector position in the Building Department due to the resignation of Jay Huseby effective April 22, 2022. D. Recruitment approval for legal assistant Motion to authorize staff to begin the recruitment process for the legal assistant position in the Administration Department. E. Recruitment approval for part-time paralegal Motion to authorize staff to begin the recruitment process for the part-time paralegal position in the Administration Department. COMMUNITY & ECONOMIC DEVELOPMENT ITEMS F. 7103 Birchview Road North variance This item was removed by Councilmember Jaeger for Maple Grove City Council minutes April 18, 2022 Page 3 discussion. G. Weston Commons 2nd Addition Planned Unit Development concept stage plan, development stage plan, rezoning, preliminary and final plat Motion to table the application for Weston Commons 2nd Addition until May 2, 2022. H. Zoning ordinance text amendment - wetlands Motion to adopt Ordinance No. 22-07 approving the zoning ordinance text amendment amending City Code Article VII regarding wetlands. Motion to adopt summary Ordinance No. 22-07 to reduce publication costs. ENGINEERING ITEMS I. Cancellation of special assessments - Resolution No. 22- 073 Motion to adopt Resolution No. 22-073 cancelling special assessments as a result of Levy No. 18541 J. Site lease agreement amendment for Weaver Lake Park, STC Five, LLC - Resolution No. 22-080 Motion to adopt Resolution No. 22-080 approving the third amendment to site lease agreement. ADMINISTRATIVE ITEMS K. Approve claims Motion to approve claims totaling $ 2,491,791.74 Motion by Councilmember Leith, seconded by Councilmember Barnett, to approve the consent items as amended, removing item 3F (7103 Birchview Road North variance). Upon call of the motion by Mayor Steffenson, Maple Grove City Council minutes April 18, 2022 Page 4 there were five ayes and no nays. Motion carried. Consideration of The following items were pulled from the consent agenda. items pulled from the agenda Regarding Item 3F (7103 Birchview Road North variance), Councilmember Jaeger asked if the property owner had to pay a park dedication for their project. Community and Economic Development Director Hogeboom reported the property owner did not have to pay a park dedication fee. Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to adopt Resolution No. 22-079 approving the 7103 Birchview Road North variance. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Special business Open forum There were no open forum issues brought before the council at this meeting. Oath of office for Police Chief Werner introduced newly hired Police Officers police officers Autumn Freng, Daniel Smith and David Gordon to the City Council. Mayor Steffenson administered the oath of office to Officers Freng, Smith and Gordon and badges were pinned on. He welcomed the new officers to the Maple Grove Police Department. A round of applause was offered by all in attendance. Public hearings 7:30 p.m. Public Assistant City Engineer Hale stated Project 19-10 consists of hearing new concrete curb and gutter, new bituminous pavement and new streetscape including pedestrian facilities between the Main Street curb and existing buildings. Utility improvements include Rehabilitation replacement of existing hydrants and gate valves, sanitary Project No. 19-10 sewer and storm sewer, casting replacement and minor modifications to the sewer system. Staff commented further Resolution No. on the proposed project and requested the council adopt the 22-072 special assessments against benefiting lands, award the construction contract and approve purchase of selected Maple Grove City Council minutes April 18, 2022 Page 5 project materials based on the quotes received. Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:45 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Leith, seconded by Councilmember Hanson, to close the public hearing at 7:46 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Leith, seconded by Councilmember Hanson, to adopt Resolution No. 22-072 adopting the special assessments against benefitted lands, awarding contract for construction, and approving purchase of selected project materials. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Community and economic development items Report on Community and Economic Development Director Hogeboom upcoming updated the council regarding the following: community and economic • Staff noted the Planning Commission would meet next on development Monday, April 25 and would be discussing Homestead items Corners façade improvements. Engineering- public works items Report on Director of Public Works/City Engineer Ashfeld updated the upcoming council regarding the following: engineering • Staff noted the city was conducting hydrant flushing at this Maple Grove City Council minutes April 18, 2022 Page 6 items time. He also noted that there were no sediment issues in the water. Administration items Report on City Administrator Nelson explained that the council has her upcoming Monday report if there are any questions. She reported there administration would be a senate hearing on TH610 funding on Tuesday, April items 19. She noted that community survey letters were being sent out and she encouraged residents to respond. She indicated the Board of Appeal Reconvene meeting would be held on Tuesday, April 26 at 7 p.m. Items added to Councilmember Jaeger reported she attended a FLARA the agenda meeting with Councilmember Leith last week. Councilmember Jaeger explained she attended the Kung Fu Tea grand opening with Councilmember Leith. Councilmember Jaeger noted plans were being made for this year’s outdoor farmers market. Councilmember Jaeger reported General Manager Derek Sharrer, of the St. Paul Saints would be the special speaker at the Rotary meeting this week. Adjournment Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to adjourn to the regular City Council meeting on May 2, 2022 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 7:57 p.m. by Mayor Steffenson. Respectfully submitted, Heidi Nelson City Administrator