City Council

Maple Grove City Council Meeting minutes July 21, 2025 Call to order Pursuant to call and notice thereof, a regular meeting of the Maple Grove City Council was held at 7:30 p.m. on July 21, 2025 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Rachelle Johnson, Kristy Janigo, Mike Ostaffe, and Jon McCullough. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Peter Vickerman, Planning Manager; Jesse Corrow, City Planner; Jennifer Monson, Economic Development Manager; Chuck Stifter, Parks and Recreation Director; Chris LaBounty, Public Works/Engineering Director; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the city in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/or deletions to deletions to the agenda to which Heidi Nelson stated the following: the agenda Item amended to the agenda None Item amended to the consent agenda None Item added to the agenda None Item removed from the consent agenda for discussion 3R. Lakeshore Townhomes extension of restrictive covenant Resolution No. 25-092 Maple Grove City Council Minutes July 21, 2025 Page 2 Consent items The following consent items were presented for council’s approval: MINUTES A. Work session meeting – June 16, 2025 B. Regular meeting – June 16, 2025 C. Work session meeting – June 24, 2025 HUMAN RESOURCES ITEMS D. Appointment of deputy police chief and recruitment approval for police sergeant Motion to approve the promotion of Andrew Sandberg to the position of deputy police chief and authorize staff to begin recruitment for the police sergeant in the Police Department. All pre-employment requirements have been completed. Subject to a 12-month probation period. E. Appointment of police sergeant and recruitment approval for police officer Motion to approve the promotion of David Goggins to the position of police sergeant utilizing the existing eligible list for police sergeant and authorize staff to begin recruitment for the police officer position in the Police Department. Promotion is subject to pre-employment requirements and a 12-month probation period. F. Appointment of police officer and recruitment approval for community service officer part-time Motion to approve the promotion of Kristopher Mann to the position of police officer and authorize staff to begin recruitment for the community service officer pt position in the Police Department. All pre-employment requirements have been completed. Subject to a 12-month probation period. G. Appointment of police officer Maple Grove City Council Minutes July 21, 2025 Page 3 Motion to approve the appointment of Oscar Gonzalez to the position of police officer in the Police Department. All pre- employment requirements have been completed. Subject to a 12-month probation period. H. Appointment of police officer Motion to approve the appointment of Scott Dannemiller to the position of police officer in the Police Department. Pending successful completion of all pre-employment requirements, and subject to a 12-month probationary period. I. Appointment of fire safety specialist Motion to approve the appointment of Hasson Grams to the position of fire safety specialist in the Fire Department. Pending successful completion of all pre-employment requirements, and subject to a 12-month probationary period. J. Recruitment approval for record management technician Motion to authorize staff to begin recruitment for the police record management technician position in the Police Department due to the resignation of Kelly Ruff, which was accepted with an effective date of July 4, 2025. COMMUNITY & ECONOMIC DEVELOPMENT ITEMS K. 2025 Special Legislation approval for the Gravel Mining Area Tax Increment Financing District Res. No. 25-094 Motion to adopt Resolution No. 25-094 approving Minnesota Laws, 2025, 1st Special Session, Chapter 13, Article 5, Section 4 related to Maple Grove’s Gravel Mining Area soils TIF District extension. L. Avery Park 2nd Addition final plat Motion to recommend that the city council direct the city attorney to draft a resolution approving the Avery Park 2nd Addition final plat subject to: Maple Grove City Council Minutes July 21, 2025 Page 4 1. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the memorandums from: a. The Engineering Department dated June 25, 2025 b. MN Department of Transportation dated July 8, 2025 The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Parks and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. M. Boston Scientific Minnesota Investment Fund loan agreement documents Motion to approve the Minnesota Investment Fund loan agreements in the amount of $1,000,000 with Boston Scientific Corporation. N. Culvers Southwest Crossings planned unit development stage plan and final plat - Resolution No. 25-089 Motion to adopt Resolution No. 25-089 approving the Culvers Southwest Crossings planned unit development stage plan and final plat. O. Declaration of public nuisance, ordering abatement, and assessment of clean-up costs at 13360 Grove Drive North Res No 25-099 Motion to approve Resolution No. 25-099 declaring a public nuisance of 13360 Grove Drive North and ordering abatement and assessment of the costs. P. Declaration of public nuisance, ordering abatement, and assessment of clean-up costs at 13500 Grove Drive North Res No. 25-100 Motion to approve Resolution No. 25-100 declaring a public nuisance of 13500 Grove Drive North and ordering abatement and assessment of the costs. Maple Grove City Council Minutes July 21, 2025 Page 5 Q. Elm Creek Vista final plat Motion to recommend that the city council direct the city attorney to draft a resolution approving the Elm Creek Vista final plat subject to: 1. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the memorandums from: a. The Fire Department dated July 7, 2025 b. The Parks & Recreation Department dated July 16, 2025 The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Parks and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. R. Lakeshore Townhomes extension of restrictive covenant Resolution No. 25-092 This item was removed by Councilmember Ostaffe for discussion. S. MGM Maple Grove planned unit development stage plan amendment - Resolution No. 25-090 Motion to adopt Resolution No. 25-090 approving the MGM Maple Grove planned unit development stage plan amendment. T. Subordination agreement 7999 Everest Lane North Motion to authorize the mayor and city clerk to execute subordination agreement for 7999 Everest Lane North. U. The Ridge at Elm Creek 4th Addition final plat Motion to recommend that the city council direct the city attorney to draft a resolution approving The Ridge at Elm Creek Maple Grove City Council Minutes July 21, 2025 Page 6 4th Addition final plat subject to: 1. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the memorandums from: a. The Parks & Recreation Department dated May 7, 2025 The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Parks and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. ENGINEERING AND PUBLIC WORKS ITEMS V. Cancellation of special assessments Resolution No. 25-087 Motion to adopt Resolution No. 25-087 cancelling special assessments as a result of levy No. 25039. W. Cancellation of special assessments Resolution No. 25-088 Motion to adopt Resolution No. 25-088 cancelling special assessments as a result of levy No. 25039. X. Centennial Crossing, Willow Bend 1-2, and Pond Hollow Area Street Rehabilitation Project No. 24-02 Change order No. 2 Motion to approve change order No. 2 to Centennial Crossing, Willow Bend 1-2, and Pond Hollow Street Rehabilitation Project No. 24-02 in the amount of $121,781.52. Y. Dalton Commons, Cranberry Meadows, Longstreet Apts., Centennial Crossings Street Rehab Project No. 24-07 Change order No. 2 Motion to approve change order No. 2 to Dalton Commons, Cranberry Meadows, Longstreet Apts., Centennial Crossings Street Rehab Project No. 24-07 in the amount of $247,967.82. Maple Grove City Council Minutes July 21, 2025 Page 7 Z. Elm Creek Vista and The Ridge at Elm Creek 4th contract award approve developer’s agreements - Resolution No. 25-095 Motion to adopt Resolution No. 25-095 accepting bid for Elm Creek Vista Project No. 24-23 and The Ridge at Elm Creek 4th Addition Project No. 25-16, and approving developer’s agreements for both projects, subject to final review by the city attorney and director of public works and engineering. AA. Fire Station 3 Remodel Project No. 24-20 final acceptance Motion to approve the final acceptance of Fire Station 3 Remodel Project No. 24-20 completed by Brennan Construction of MN, Inc. subject to the warranty provisions of the contract and statutory law. BB. Purchase of new city snowplow units Motion to authorize the purchase of one single axle truck chassis with snowplow upfitting and one tandem axle truck chassis with snowplow upfitting through the State of Minnesota purchasing contract at a cost of $750,000. CC. Rush Creek Boulevard - TH 610 Extension Project No. 19- 24 Change Order No. 5 Motion to approve Change Order No. 5 to the Rush Creek Boulevard - TH 610 Extension Project No. 19-24 in the credit amount of ($17,781.00). DD. Sureties - 07-21-25 Motion to approve the surety actions. ADMINISTRATIVE ITEMS EE. Fire Department comprehensive study Motion to approve the submission from Fitch & Associates as presented. Authorize Mayor Steffenson, City Administrator Maple Grove City Council Minutes July 21, 2025 Page 8 Nelson, and Fire Chief Zikmund to sign contract agreements. FF. North Metro Mayors Association JPA amendment Motion to approve an amendment to the NMMA Joint Powers Agreement to include the City of Crystal. GG. Park facilities alcohol permit – ordinance modification Motion to modify City Code Sections 22-26. HH. Radiological response agreement Motion to approve the 2026-2027 (REP) Radiological Emergency Preparedness grant agreement with the State of Minnesota and authorize Mayor Steffenson, City Administrator Nelson, and City Clerk Dietl to sign grant documents. II. Tobacco license for Eagle Lake Market Motion to approve a tobacco license for Marsa Store LLC dba Eagle Lake Market, 9601 63rd Ave N, Maple Grove, Minnesota for the period July 22, 2025, through December 31, 2025, subject to compliance with all licensing requirements as outlined in Article XVII of the Maple Grove City Code. JJ. Lower potency cannabinoid products license for Eagle Lake Market Motion to approve a lower potency cannabinoid products license for Marsa Store LLC dba Eagle Lake Market, 9601 63rd Ave N, Maple Grove, Minnesota for a term beginning July 22, 2025, until retailers selling lower potency cannabinoid products are required to obtain a license from the State of Minnesota. The establishment is subject to compliance with all licensing requirements as outlined in Chapter 10, Article III of the Maple Grove City Code. KK. Tuition reimbursement request for Community Service Officer Sadie Dominick Motion to approve tuition reimbursement for Community Maple Grove City Council Minutes July 21, 2025 Page 9 Service Officer (CSO) Sadie Dominick to pursue an Associate of Science in Peace Officer and Public Safety degree at Hennepin Technical College at an annual amount of $1,200 to be paid from the Police Department budget. LL. Weekend eJR JPA Approve and sign a one-year Joint Powers Agreement with the Minneapolis City Attorney’s Office to cover weekend and holiday electronic Judicial Review (eJR). MM. Approve claims Motion to approve claims totaling $ 13,322,822.48. Motion by Councilmember Ostaffe, seconded by Councilmember Johnson, to approve the consent items as amended, removing item 3R (Lakeshore Townhomes extension of restrictive covenant Resolution No. 25-092). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration The following items were pulled from the consent agenda. of items pulled Regarding Item 3R (Lakeshore Townhomes extension of from the restrictive covenant Resolution No. 25-092), Councilmember agenda Ostaffe stated after reviewing this matter further he believed this extension could have a tax impact. He reported after speaking with staff he would like time to speak with CommonBond in order to ask more questions regarding the impacts of this decision. Motion by Councilmember Ostaffe, seconded by Councilmember McCullough, to table action on this item. Upon call of the motion by Mayor Steffenson, there were two ayes, two nays (Councilmember Janigo and Mayor Steffenson and one abstention (Councilmember Johnson). Motion failed. Motion by Mayor Steffenson, seconded by Councilmember Janigo, to adopt Resolution No. 25-092 approving the extension of an affordable housing restrictive covenant for Common Bond Communities Lakeshore Townhomes through December 31, 2035. Maple Grove City Council Minutes July 21, 2025 Page 10 Councilmember Janigo indicated she did not support any delay of this action. Mayor Steffenson reported the city has historically engaged with CommonBond and this organization has been successful in providing good, affordable housing in the community. He explained he did not see a reason to impede this request and stated he wanted to see these affordable housing units maintained in the community. Councilmember Ostaffe reported this extension runs from 2029 to 2035, which means no one would be losing their housing at this time. He expressed concern with the fact the council would not be further discussing the county and state funding that CommonBond would be receiving for this affordable housing. While he understood CommonBond was a good partner to the city, he would like to better understand what the planned improvements would be and how the funding would be spent on this property. Councilmember McCullough stated he too would appreciate more transparency on how the funding would be spent by CommonBond. Councilmember Johnson reported she would not be opposed to holding a work session meeting in order to further discuss this item, if there were Councilmembers who needed more data. She explained it was her understanding the council could delay action on this item. However, she also noted that she was in favor of this project moving forward. Upon call of the motion by Mayor Steffenson, there were three ayes and two nays (Councilmembers McCullough and Ostaffe opposed). Motion carried. Special business Open forum There were no open forum issues brought before the council at this meeting. Public hearings Maple Grove City Council Minutes July 21, 2025 Page 11 Public hearing City Administrator Nelson stated Broadway Bar & Pizza has requested an on-sale intoxicating and Sunday sale liquor On-sale license. She reported all necessary paperwork and fees have intoxicating been submitted to the city. Staff commented further on the request, noting there was a change in ownership and and Sunday recommended approval. sale liquor license for Hoon Ge, new owner of Broadway Bar & Pizza, introduced Broadway Bar himself to the council and explained he previously owned 40% & Pizza of the business and was now the sole owner. Mayor Steffenson reported the city will conduct compliance checks twice a year and encouraged Mr. Ge to properly train his employees when it comes to the service of alcohol to ensure minors are not served. Motion by Councilmember Johnson, seconded by Councilmember McCullough, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:39 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Janigo, seconded by Councilmember Johnson, to close the public hearing at 7:39 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Johnson, seconded by Councilmember McCullough, to approve the on-sale intoxicating/Sunday sale liquor license for Ge’s Pies LLC, dba, Broadway Bar & Pizza, 7890 Main Street, Maple Grove, Minnesota, subject to compliance with liquor licensing requirements in Chapter 4 of the City Code, with said license to expire June 30, 2026. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Public hearing City Administrator Nelson stated Northern Tap House has requested an on-sale intoxicating and Sunday sale liquor Maple Grove City Council Minutes July 21, 2025 Page 12 license. She reported all necessary paperwork and fees have On-sale been submitted to the city. Staff commented further on the intoxicating request and recommended approval. and Sunday sale liquor Julie Krenz, Northern Tap House representative, introduced license for herself to the council noting she was looking forward to having a Northern Tap House in Maple Grove. Northern Tap House Mayor Steffenson reported the city will conduct compliance checks twice a year and encouraged Ms. Krenz to properly train her employees when it comes to the service of alcohol to ensure minors are not served. Motion by Councilmember Ostaffe, seconded by Councilmember Johnson, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:42 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Janigo, seconded by Councilmember Johnson, to close the public hearing at 7:42 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Janigo, seconded by Councilmember Johnson, to approve the on-sale intoxicating/Sunday sale liquor license for Meadowlawn Restaurants LLC, dba, Northern Tap House, 12515 Elm Creek Blvd, Maple Grove, Minnesota, subject to compliance with liquor licensing requirements in Chapter 4 of the City Code, with said license to expire June 30, 2026. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Public hearing Public Works/Engineering Director LaBounty stated the applicant proposes to vacate the drainage and utility easement Avery Park over all of Outlot D, Avery Park, as shown on the recorded plat Vacation No. in Hennepin County, Minnesota. Vacating this easement will allow for the construction of a pool and office on the property. 25-04 The Avery Park 2nd Addition Preliminary Plat re-establishes the Maple Grove City Council Minutes July 21, 2025 Page 13 same easements proposed for vacation, with the exception of Resolution No. the rectangular area designated as Block 1, Lot 1, where the 25-093 new structures are to be located. A public hearing notice was published in the Osseo-Maple Grove Press on July 3 and July 10. In addition, city staff provided direct notice to all affected property owners and private utility companies. No objections to the proposed vacation were received. Following the public hearing, staff recommends that the city council adopt the resolution vacating certain easements located within the City of Maple Grove, Hennepin County, Minnesota. Motion by Councilmember Johnson, seconded by Councilmember McCullough, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:44 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Johnson, seconded by Councilmember McCullough, to close the public hearing at 7:44 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember McCullough, seconded by Councilmember Johnson, to adopt Resolution No. 25-093 vacating certain easements located in the City of Maple Grove, County of Hennepin, State of Minnesota. Councilmember Ostaffe asked if the vacation of this easement would allow the developer to build additional units. Public Works/Engineering Director LaBounty explained the proposal from the developer was to use the outlot for a pool and office. Community and Economic Development Director Hogeboom reported this land can only be used for a pool and office at this time, unless the developer were to go through an entire PUD process again. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Maple Grove City Council Minutes July 21, 2025 Page 14 Community and economic development items Northern City Planner Corrow stated the applicant is requesting a Taphouse planned unit development stage plan amendment for a 1,600 square foot patio addition to the Northern Taphouse Maple Grove restaurant located at the former Red Lobster restaurant. The planned unit patio is proposed on the north side of the building and will development replace the entrance area of the former restaurant. An existing stage plan sidewalk that runs along the north side of the building will be amendment shifted to the outside of the proposed patio to allow for safe passage around the building. An additional sidewalk is proposed along the south side of the building providing access to the shared parking lot on the east side of the building. Lastly, a sidewalk connection to the trail along Elm Creek Boulevard will be added to allow pedestrian access to the Northern Taphouse site and other destinations within the Shoppes at Arbor Lakes. Staff will work with the applicant on the exact location of the sidewalk connection to the pedestrian path along Elm Creek Boulevard. Overall, the patio proposal will provide an attractive outdoor eating option in Maple Grove and staff offers a recommendation of approval. Julie Krenz, Northern Tap House representative, thanked the council for considering her request and stated she was looking forward to this site having an outdoor patio for future guests. Motion by Councilmember Johnson, seconded by Councilmember Janigo, to direct the city attorney to draft a resolution and a planned unit development agreement approving the Northern Taphouse Maple Grove planned unit development stage plan amendment subject to: 1. The applicant updating the site plan to include the locations of the proposed sidewalks, including a connection to the pedestrian trail along Elm Creek Parkway. 2. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the Maple Grove City Council Minutes July 21, 2025 Page 15 memorandum from: a. The Community & Economic Development Department dated June 20, 2025. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Maple Grove Economic Development Manager Monson stated ABC LLC Industrial 7401 proposes a new one-story, 134,160 square foot office warehouse development within the Gravel Mining Area. The Kilmer Lane proposed development is located at 7401 Kilmer Drive North, planned unit on the northwest corner of Highway 169 and Interstate 94, development north of 73rd Place North. The proposed building includes concept stage 26,832 square feet of office space and 107,328 square feet of plan, warehouse. The proposal is consistent with the Gravel Mining development Area South Master Plan and fits into the overall aesthetics for the area. Staff supports the proposal to approve the final plat, stage plan, rezone the property to PUD, and approve a concept stage plan rezoning, and and development stage plan. final plat Councilmember Ostaffe asked if the developer had a tenant in mind for this space. Economic Development Manager Monson deferred this question to the applicant. Lucas Bersheim, 7121 France Avenue, reported he does not have a tenant in mind for this space and noted the building can accommodate up to four tenants but they would be pursuing a single tenant initially. Councilmember Ostaffe asked when the applicant would like to break ground on this project. Mr. Bersheim explained he would be looking to break ground in August or September. Councilmember Janigo inquired if this project would include any environmental features. Mr. Bersheim stated he would be completing the landscaping as required by the city. Motion by Councilmember Ostaffe, seconded by Councilmember Johnson, to direct the city attorney to draft a resolution and a planned unit development agreement approving the Maple Grove Industrial 7401 Kilmer Lane planned unit development concept stage plan, development Maple Grove City Council Minutes July 21, 2025 Page 16 stage plan and final plat subject to: 1. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the memorandums from: a. The Community & Economic Development Department dated July 14, 2025 b. The Engineering Department dated June 24, 2025 c. The Fire Department dated July 11, 2025 d. The Parks & Recreation Department dated June 23, 2025 The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Johnson, seconded by Councilmember McCullough, to direct the city attorney to draft an ordinance approving the rezoning from FF (Freeway Frontage) to PUD (Planned Unit Development District). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Maple Grove Planning Manager Vickerman stated the applicant is requesting Source planned unit development concept stage plan and rezoning approval for a 76 lot, single family residential subdivision on planned unit approximately 30 net acres. The proposed development is development north of the existing KOA campground, west and south of the concept stage Bella Woods neighborhood. County Road 101 and the City of plan and Corcoran are to the west of the proposed site. The applicant is rezoning proposing 76 single family home lots, all 65 feet in width. The lots will be a minimum of 130 feet in depth, with a minimum lot size of 8,450 square feet. The adjacent lots in the approved Bella Woods neighborhood are 55 feet in width to the north of this development and 65 feet and 80 feet in width to the east of this development. Staff is overall supportive of the proposal. The 65-foot-wide lots are consistent with adjacent Maple Grove City Council Minutes July 21, 2025 Page 17 developments and larger than the lots in Bella Woods near County Road 101. They are showing a nice open space area in the center of the site by placing storm ponds near the existing wetlands, and showing connections to the park, T-zone area, and elementary school to the east. The Planning Commission, on a 5-2 vote, recommended approval of the proposed concept plan. The nay votes were due to the shifting of the N/S connection to Arbor Ridge Parkway away from 10660 Brockton Lane North. Councilmember Ostaffe questioned how many of the homes would have walk-outs and basements. Planning Manager Vickerman stated at this time he does not have a grading plan noting this would come to the city at a later time. He reported the applicant may have a better idea on how many of the homes would be walkouts and have basements. Hailey Daley, Pulte Homes representative, explained she does not have the percentage of homes that would be walkouts or have basements for this development just yet. Mayor Steffenson inquired if the applicant supported the offset access to the development. Ms. Daley stated she did support the access as proposed. Councilmember Janigo questioned what the price range would be for the homes within this development. Ms. Daley estimated the homes would range from $600,000 to $700,000. Councilmember Ostaffe asked what would be done to screen the houses that were adjacent to the KOA Campground. Ms. Daley reported the intent would be to protect as many trees as possible in order to assist with screening the campground from the adjacent homes. She noted additional landscaping could also be considered. Motion by Councilmember Johnson, seconded by Councilmember Janigo, to direct the city attorney to draft a resolution and a planned unit development agreement approving the Maple Grove Source planned unit development concept stage plan subject to: 1. The applicant addressing to the satisfaction of the city Maple Grove City Council Minutes July 21, 2025 Page 18 any remaining applicable comments contained in the memorandums from: a. The Community & Economic Development Department dated June 25, 2025 b. The Engineering Department dated May 19, 2025 c. The Fire Department dated May 13, 2025 d. The Hennepin County Transportation Department dated May 20, 2025 2. The applicant updating their plans to show the north/south street connection to Arbor Ridge Parkway further east, away from the property at 10660 Brockton Lane North. The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Parks and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. Councilmember Johnson asked that this development mirror the surrounding developments with respect to the screening requirements. Planning Manager Vickerman indicated he would look into the screening requirements for the adjacent developments. Councilmember Ostaffe recalled the Bella Woods development, located just south of the KOA, had screening requirements that had to be followed. He asked that some level of privacy also be maintained for the stranded property that would now have a road along the property line. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Johnson, seconded by Councilmember Janigo, to direct the city attorney to draft an ordinance approving the rezoning from R-A (Single-Family Agricultural District) to R-2 PUD (Single-Family Residential Planned Unit Development District). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Maple Grove City Council Minutes July 21, 2025 Page 19 Adjourn to Mayor Steffenson adjourned the City Council meeting to the EDA meeting EDA meeting at 8:08 p.m. Reconvene to Mayor Steffenson reconvened the regular City Council meeting regular at 8:15 p.m. meeting Report on Community and Economic Development Director Hogeboom upcoming updated the council regarding the following: community  The Planning Commission would be meeting next on and economic Monday, July 28. development items Engineering- public works items Report on Public Works/Engineering Director LaBounty updated the council regarding the following: upcoming engineering  Staff provided the council with a construction update on Maple Grove Parkway/County Road 81/Fernbrook Drive. items Administration items Award sale of Finance Director Sticha stated the city has ordered projects, bonds 2025A, received bids and awarded contracts for the construction of the 2025 street rehabilitation project and has ordered the Resolution No. Community Center remodel/expansion project. The city will be 25-097, and issuing bonds to finance portions of both projects. Based on sale of bonds advice from the city’s financial advisors, Ehler’s Inc., the city is 2025B, going to have two separate issuances for each project noted Resolution No. above. The reason for the separate issuances is the term and 25-098 the call date for the Community Center issuance will be shorter than the term and call date for the road rehabilitation project. The difference in term and call date is due to Local Option Sales Tax receipts are allowing for repayment in a shorter time Maple Grove City Council Minutes July 21, 2025 Page 20 frame than the bonds for the street rehabilitation project. The issuance is expected to be $10.4M for the 2025 road reconstruction project (2025A) and $14.2M for phase 1 of the Community Center expansion and remodel project (2025B). This will be the last issuance for phase 1 of the Community Center project, and a final issuance is expected in either 2026 or 2027 for phase 2 of the project. Because the issuances are happening at the exact same time, there are no increased issuance costs. As part of issuing the bonds, the city underwent a review by its rating agency, Standard & Poor’s, and its AAA rating was affirmed. Motion by Councilmember Janigo, seconded by Councilmember Johnson, to adopt Resolution No. 25-097, providing for the issuance and sale of $10,435,000 General Obligation Improvement Bonds, Series 2025a, Pledging for the Security Thereof Special Assessments and Levying a Tax for the Payment Thereof. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Mayor Steffenson, seconded by Councilmember McCullough, to adopt Resolution No. 25-098, Providing for the issuance and sale of $14,210,000 General Obligation Improvement Bonds, Series 2025b, Pledging for the Security Thereof a Local Option Sales Tax. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Community Parks and Recreation Director Stifter stated council last met on Center phase 2 phase 2 of the Community Center renovation and expansion project in a joint work session with the Park Board on April 21, schematic 2025, following a tour of the phase 1 arena project. At that design meeting the Council and Park Board supported the schematic design (SD) work completed to date and directed staff to continue to develop schematic design for a final review at the July 21, 2025 council meeting. This evening staff and the design team are pleased to present the council with the complete phase 2 schematic design package with updated cost estimates, as well as the recommended funding strategy. As a reminder, phase 2 includes the buildout of the full facility including the Community Center, indoor and outdoor aquatics, and the new activity center (Life Time space). Following a Maple Grove City Council Minutes July 21, 2025 Page 21 positive review by the council, the design team will move into the design development stage. Staff commented further on the proposed design plans and recommended approval of the phase 2 funding strategy for the Community Center renovation and expansion project and to direct staff to proceed with design development. Adam Barnett, JLG Architects, reviewed the phase 2 schematic design plans for the Community Center in further detail with the council. He highlighted the two-story meeting space and banquet hall that was being created, along with providing details on the new senior and art space. The expanded aquatics area was described as well as the new programming that would be offered by the city. The project estimate and proposed phasing schedule was reviewed with the council and he asked for comments or questions. Councilmember Ostaffe requested further information regarding the capacity, size and number of the meeting rooms. Mr. Barnett stated there were now seven or eight meeting rooms and the rooms ranged in size. He noted the meeting rooms could hold 20 to 30 or 40 to 60 people and the banquet room could hold up to 400 people. He discussed how the meeting rooms would have removable walls/partitions in order to make the space even more flexible. Councilmember Janigo asked how many mother’s rooms were onsite. Mr. Barnett reported the facility would have three mother’s rooms, one in the events wing, one in the arts room and one on the fitness side. Councilmember McCullough requested further information regarding the kitchen layout. Mr. Barnett discussed the kitchen layout with the city council. Councilmember Johnson asked if a restroom was added to the indoor playground area. Mr. Barnett reported a restroom was added after receiving feedback from the Park Board and other groups. Councilmember Ostaffe stated if Life Time Fitness were to begin construction this fall, could the city move up its start date. Mr. Barnett indicated this could be done. Maple Grove City Council Minutes July 21, 2025 Page 22 Councilmember Janigo requested further information regarding the stakeholder engagement processes that have been underway. Parks and Recreation Director Stifter stated staff has been meeting with the art center and plans to partner with them in order to expand the city’s arts programming. He reported staff would continue to talk about a partnership on operations in the future. He explained for the banquet space, staff was speaking with Experience Maple Grove in order to assist with defining the space and to discuss the types of conferences that could be brought to town. Councilmember McCullough questioned what services would be maintained throughout phase 2 construction. Parks and Recreation Director Stifter stated he has assembled some senior activities that would be held at Crosswinds Church while construction occurs. He commented on how the city was looking to partner with some of the schools in order to provide aquatics programming and swimming lessons. Councilmember Ostaffe inquired if the city could keep one of the gyms open. Parks and Recreation Director Stifter explained there has been internal discussions, noting there was a possibility, noting this decision would be made by the Park Board and City Council. Mayor Steffenson stated he was pleased to see the cost projections were coming in close to the original estimates for this project. Parks and Recreation Director Stifter indicated the project was only a small percentage off budget at this time. Councilmember Ostaffe asked if the city received a premium for the bond sale. Finance Director Sticha reported the city received a premium of $460,000 and noted this amount was written into the financial documents. Councilmember Ostaffe estimated the city was approximately $4.1 million short on this project at this time between known sources and current estimated uses. Finance Director Sticha reported this was the case but he anticipated the city’s interest earnings and other conservative estimates could positively impact the shortcoming. In addition, as the project moves through designed development, value engineering and design modifications will be considered to bring the project in on Maple Grove City Council Minutes July 21, 2025 Page 23 budget. Motion by Councilmember McCullough, seconded by Councilmember Janigo, to approve the schematic design and project funding strategy for phase 2 of the Community Center renovation and expansion project and direct staff to proceed with design development. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report on City Administrator Nelson explained that the council has her upcoming Monday report if there are any questions. She thanked parks and recreation, the Maple Grove Community Organization, all administration of the volunteers, and public safety for another great Maple items Grove Days. She reported National Night Out would be held on Tuesday, August 5 with a Kickoff Event being held from 11 a.m. to 1 p.m. at Central Park. She encouraged residents to consider hosting a neighborhood party and to have this party registered with the city in order to receive a visit from public safety. Items added to Mayor Steffenson thanked the Maple Grove Community the agenda Organization and all of the volunteers that made Maple Grove Days possible. Adjournment Motion by Councilmember Johnson, seconded by Mayor Steffenson, to adjourn to the regular City Council meeting on August 4, 2025 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 9:11 p.m. by Mayor Steffenson. Respectfully submitted, Heidi Nelson City Administrator